HomeMy WebLinkAboutMinutes - 1985.12.04 - 38777OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 4. 1985
The meeting was called to order at 9:52 a.m, by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Daniel Murphy, Carol Stanley
COMMISSION MEMBERS ABSENT:
John Gnau, Lillian Moffitt, Walter Moore, Richard Wilcox
ALSO PRESENT:
Parks and Recreation
Oakland County Public Safety
Oakland Parks Foundation
Oakland Press
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Sheila Cox, Accountant
Jan Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Arnold Johnston, Chief of Parks
Med Tessier, Assistant Chief
Fran Greenebaum, Executive Director
Scott Simons, Reporter
Moved by Mr. Lewis, supported by Mrs. Stanley to approve the
minutes of the budget review of October 31, 1985, as written.
Motion carried.
Moved by Mrs. Fox, supported by Mr. Murphy to approve the
minutes of the meeting of November 6, 1985, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mrs. Fox to approve the
payment of Vouchers 11-1 through 11-269 and the Inter-
departmental Payment Register for October, 1985.
ROLL CALL VOTE:
AYES: Fox, Kuhn, Lewis, Murphy, Stanley, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 1
(Commission Meeting, December 4, 1985)
STATEMENT OF OPERATIONS:
Moved by Mr. Kuhn, supported by Mr. Lewis to accept the
Statement of Operations for October, 1985.
Motion carried.
ACTIVITIES REPORT:
Moved by Mrs. Stanley, supported by Mr. Kuhn to receive the
Activities Report for October, 1985.
Motion carried.
1985 BUDGET AMENDMENT:
Because of an increase in utilities, depreciation, and insurance, staff recom-
mended Commission approval of a transfer of $10,000 from the operating contingency
account and $10,000 from the Red Oaks Golf Course to the Springfield Oaks Golf
Course in order to comply with the Commission's 1985 General Appropriations Act.
This act specifies that expenditures cannot exceed the appropriation for any budget
center as approved. The total 1985 operating budget will remain the same at
$5,137,000.
Chuck Ross noted that, because of the excellent golf season in 1985, revenues
have exceed staff's predictions and the golf course is "in the black".
Moved by Mr. Murphy, supported by Mr. Kuhn to approve the
transfer of $10,000 from the operating contingency account
and $10,000 from the Red Oaks Golf Course account of the
Operating Budget to the Springfield Oaks Golf Course in
order to comply with the Commission's 1985 General
Appropriations Act.
Motion carried.
1986 OPERATING BUDGET:
Moved by Mr. Lewis, supported by Mr. Kuhn to approve the
resolution adopting the 1986 Parks and Recreation Commis-
sion's General Appropriations Act incorporating the 1986
operating budget.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Murphy, Stanley, Wint, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 2
(Commission Meeting, December 4, 1985)
1986 CAPITAL IMPROVEMENT BUDGET:
Moved by Mr. Murphy, supported by Mrs. Stanley to approve the
1986 Capital Improvement Budget.
ROLL CALL VOTE:
AYES: Lewis, Murphy, Stanley, Wint, Fox, Kuhn (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Staff noted that the capital projects will still be brought before the Commission
separately for approval.
INDEPENDENCE OAKS BOMBI SNOW TRACKSTER TRACK ASSEMBLY:
Purchasing received a bid of $4,800 for the purchase of two sets of tracks for
the Bombi snow trackster at Independence Oaks, from the local authorized dealer,
Gregware Equipment.
The Bombi is used to set the cross-country ski tracks at the park; the new track
assemblies will make the machine safe to operate on the steep portions of the
ski trails.
Staff recommends awarding the purchase to Gregware Equipment in the amount of
$4,800. Funds for this purchase will come from the operating equipment surplus
for 1985.
Moved by Mr. Murphy, supported by Mrs. Stanley to award the
bid for the purchase of two sets of track assemblies for the
Bombi snow trackster at Independence Oaks to Gregware Equip-
ment in the amount of $4,800.
Motion carried.
RED OAKS MAINTENANCE BUILDING HEATING IMPROVEMENT:
The following bids were received for the renovation of the existing heating system
at the Red Oaks Maintenance Building:
Action Heating and Cooling $3,400.00
Energy One
HMS Association
4,310.61
4,380.00
Bids included complete labor and material installation of a two -unit infrared
heating system, including removal of old unit and installation of new radiant
tube heaters, branch gas piping, electricity, controllers, etc.
The new system should reduce the moisture problems being experienced now, reduce
the energy cost, and improve the heating efficiency.
3 - 3
(Commission Meeting, December 4, 1985)
Staff recommended awarding the contract to the low bidder, Action Heating and
Cooling, in the amount of $3,400.00, plus a 5 percent contingency of $170.00,
for a total project cost of $3,570.00. Funds for this purchase are in the 1985
Capital Improvement Budget.
Moved by Mr. Murphy, supported by Mrs. Fox to award the contract
for the installation of a two -unit infrared heating system in
the Red Oaks Maintenance Building to the low bidder, Action
Heating and Cooling, in the amount of $3,400.00, plus a 5%
contingency of $170.00, for a total approved project cost of
$3,570.00.
Motion carried.
RED OAKS DRIVING RANGE DOORS:
Bids were received for the purchase of two doors for the Driving Range building.
These doors are replacements for the exterior doors, which are in poor condition.
The bids are as follows:
A/C Builders Hardware $2,454.46
Gamalski Building Specialists 2,991.50
Air Tec Metal Products 3,091.00
Staff recommended awarding to the low bidder, A/C Builders Hardware, in the amount
of $2,454.46. Funds for this purchase will come from the operating budget for
the Red Oaks Driving Range.
Moved by Mr. Kuhn, supported by Mr. Lewis to award the bid
for the purchase of two exterior doors for the Red Oaks
Driving Range building to the low bidder, A/C Builders
Hardware, in the amount of $2,454.46.
Motion carried.
WATERBUGS - INDEPENDENCE OAKS AND GROVELAND OAKS:
Staff requested Commission approval to purchase eight Waterbug watercycles for
Independence Oaks and Groveland Oaks. These one -person watercycles will be avail-
able for rent at the same rate as our pedalboats for 1986; staff will request
any necessary fee changes for 1987.
Price of these boats is $2,150, plus $150 shipping charges for each, for a total
of $18,400. Funds for this purchase will come from the 1985 operating equipment
surplus.
Moved by Mr. Kuhn, supported by Mr. Murphy to approve the
purchase of eight Waterbug watercycles for Independence Oaks
and Groveland Oaks at a price of $2,150, plus $150 each
for shipping, for a total purchase price of $18,400.
Motion carried.
3 - 4
(Commission Meeting, December 4, 1985)
BUILDING SECURITY SYSTEM:
Staff reviewed a proposal from Oakland County Public Safety to monitor, update,
and service our building alarm systems.
Safety is currently monitoring several other county agency systems and would add
ours to their program at no charge to the Commission. There would be a charge
for repair parts or equipment installed by them in our buildings, and a start-
up cost to replace some of the obsolete equipment and to interface the two systems
at an estimate of $5,000.
In exchange for the monitoring and man-hour service cost of repairing the system,
the Parks and Recreation Commission would provide them with a vehicle. This would
cost $220 per month for the five summer months, for a cost of $1,100. During
the balance of the year they would be issued one of the unused mobile recreation
vehicles at no additional cost to the Commission.
At present, the Commission is paying Guardian Alarm $197/month for monitoring
and $40/hour for service calls. The total bill for 1984 was $2,542.
Staff also feels response time on alarms will be more prompt from Safety.
Staff requested permission to enter into an agreement with Safety for our alarm
systems.
Moved by Mr. Murphy, supported by Mrs. Fox to enter into an
agreement with Oakland County Public Safety to monitor, up-
date, and service the building alarm systems for 1986.
Motion carried.
LONG ANTIQUE SHOW CONTRACT:
For the past several years, Betty Long has had a contract with the Commission
for exclusive rights to antique shows at the Springfield Oaks YAC. However, be-
cause of declining attendance in recent years, staff recommended allowing the
contract to expire without renewal. This would also allow the Springfield Township
Sesquicentennial to be able to have their antique show for their Sesquicentennial
celebration.
The Commission concurred with staff's recommendation not to renew their contract
with Betty Long. Staff will send a letter informing Betty Long that the dates
she planned for her antique shows in 1986 are still available for her, and that
her shows will now require a security deposit.
PUBLIC COMMUNICATIONS QUARTERLY REPORT:
Janet Pung reviewed with the Commission the quarterly report for the months of
July through September, 1985, noting articles and programs completed, and media
interviews staff gave.
The Commission accepted the report.
3 - 5
(Commission Meeting, December 4, 1985)
OAKLAND PARKS FOUNDATION:
Fran Greenebaum, Executive Director, reported on the benefit reception held at
Sid and Bunny Goldman's home on November 17 for the Cohn Amphitheater, noting
the Cohn Family has agreed to donate any additional funds neccesary to complete
the project.
The Nominating Committee will be meeting soon. If Commissioners have any names
of individuals to be contacted for possible inclusion on the Board, please let
Fran know.
The Commission requested that they receive all notices of Foundation board meet-
ings.
SPRINGFIELD OAKS CLUBHOUSE:
After work was begun on the Springfield Oaks Clubhouse support, it was discovered
that the kitchen roof also needs to be supported. This will entail additional
beams and footings.
Our contractor, G.E.M., has agreed to do the additional work for a price not to
exceed $4,000 for the beams and $1,800 for the footings.
Because G.E.M. is already contracted for the alterations and the price is reason-
able, staff recommended approving the additional funds of $5,800 for the beams
and footings. These additional funds will come from the 1986 capital improvement
budget, of which this project was already a part.
Moved by Mr. Murphy, supported by Mrs. Fox to approve an
additional amount not to exceed $4,000 for the beams and
$1,800 for the footings to G.E.M. to complete the Spring-
field Oaks Clubhouse roof support project.
Motion carried.
MANAGER'S REPORT:
---The MRPA Annual Conference will be February 2-5, 1986, in Grand Rapids. If
any Commissioner is planning to attend, please contact Karen as soon as possible
for registration details.
---Ralph Richard was recently elected President -Elect of the Michigan Recreation
and Park Association for 1986. Election to this position will entail assuming
the office of President for 1987.
---All plans have been set for the Oakland Parks Foundation's Second Annual Winter
Family Fun Day, which is Sunday, January 26, at Addison Oaks. Commissioners were
urged to attend.
---The Summit Place Mall is willing to donate some artwork to the Commission for
use in the Parks system. Commission concurred with staff's recommendation to
accept the donation through the Parks Foundation.
---The department is working with the Travel and Tourist Association on a grant
for marketing the Parks' activities for the summer.
(Commission Meeting, December 4, 1985)
---Staff has been in contact with Oaks Management about the possibility of moving
the White Lake Oaks Lounge to the front of the building with the help of the Oaks
Corporation. The lounge would be located at the front door of the pro shop.
This move will help with security and eliminate some of the restroom problems
that both parties have been experiencing through the years.
All of the interior decorating will be done by the Oaks Management.
---The Commission has a booth at the Camper and Travel Trailer Show, which is
running November 30 through December 8 at Cobo Hall.
---Ralph has been meeting with the Metro Detroit Regional Park departments, which
include the Huron -Clinton Metroparks, Department of Natural Resources, City of
Detroit, and four metro counties, on the status of programming and planning for
this area in the future. These meetings cover everything from facilities to special
events. This is being viewed as a cross-check for the future, so we can avoid
duplication and help each other grow.
---Staff will be meeting with Jack Hays from Corporation Counsel to see if the
Commission will be able to reorganize under the Commission's By -Laws regarding
quorums. Being taken into consideration is forming an executive committee to
handle voucher payments and emergencies, and telephone conference meetings.
---The Oakland Parks Foundation has received a letter of intent from the Gannett
Foundation for a grant of $2,500 for the Independence Oaks Summer Day Camp Program.
This grant will enable the Foundation to approach other foundations, such as
McGregor, for matching funds for this program.
---Block Bros. has approached staff with a proposal to purchase a 700+ acre parcel
of land in Rose Township; asking price is $1,200 an acre. Staff looked at the
property, which is very nice; but the main lake on the site has private homes
on it, making it impossible to restrict people from entering the park from the
private property. Staff also noted that this parcel is only a few miles from
Springfield Oaks; therefore, recommended declining the offer.
Moved by Mr. Kuhn, supported by Mrs. Stanley to direct staff
to thank Bloch Bros. for considering the Oakland County Parks
and Recreation Commission for the purchase of this property, but
but inform them the Commission is not in a position to accept
the offer at this time.
Motion carried.
---Received a letter from Huron -Clinton Metroparks stating they are offering Marsh -
bank Park for sale. It is being offered to the county, township, state, and any
non-profit group that might be interested; asking price is $1.2-1.5 million.
The Commission concurred with staff's recommendation to decline the offer and
to write a letter to them informing them of the Commission's decision.
---Received a call from Morris & Moon Real Estate inquiring whether or not the
Commission is interested in selling Glen Oaks. Staff assured them the Commission
purchased the property with the intentions of keeping it a park area.
3 - 7
(Commission Meeting, December 4, 1985)
A slide presentation was made, showing the progress being made on capital projects
throughout the parks.
Meeting adjourned at 11:45 a.m.
Next meeting will be Wednesday, January 15, 1986, at 9:30 a.m.
Pecky D. Lewis, Jr.
Secretary
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Karen Smith
Recording Secretary
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