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HomeMy WebLinkAboutMinutes - 1985.06.05 - 38781OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 5, 1985 The meeting was called to order at 9:20 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., Lillian Moffitt, Walter Moore, Carol Stanley COMMISSION MEMBERS ABSENT: John Gnau, George Kuhn, Daniel Murphy, Richard Wilcox ALSO PRESENT: Parks and Recreation Giffels/Hoyem-Basso Anthony M. Franco, Inc. Oakland County Commissioner Oakland Parks Foundation Ralph Richard, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Janet Pung, Public Communications Officer Joseph Figa, Chief, Design & Development Mike Thibodeau, Chief of Golf Sheila, Accountant Harry Diamond, Consultant Dorothy Langan, Account Executive William Hassberger Frannie Greenebaum, Executive Director Susan Zabriskie, Trustee Jack Cook, Vice President Chairman Wint introduced Oakland County Commissioner Hassberger and Oakland Parks Foundation Vice President Jack Cook and Trustee Susan Zabriskie. APPROVAL OF MINUTES: Moved by Mrs. Stanley, supported by Mrs. Moffitt to approve the minutes of the meeting of May 1, 1985, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mrs. Fox to approve payment of Vouchers 5-1 through 5-328; Interdepartmental payments for March and April, and Transfer Vouchers 3-623 and 4-769. ROLL CALL VOTE: AYES: Fox, Lewis, Moffitt, Moore, Stanley, Wint (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, June 5, 1985) STATEMENT OF OPERATIONS: Chuck Ross noted that the property transfer at White Lake Oaks with the North Oakland County Girl Scouts is scheduled for the Planning and Building Committee meeting next week. Also, Corporation Counsel is in the process of preparing the land contract for the Northwestern property at Glen Oaks. The contract will be sent to the purchasers for approval; expecting to close next week. Moved by Mr. Lewis, supported by Mrs. Stanley to accept the Statement of Operations for the month of April. Motion carried. ACTIVITIES REPORT: Moved by Mr. Lewis, supported by Mrs. Stanley to accept the Activities Report for April, 1985. Motion carried. RED OAKS WAVE POOL UPDATE: Harry Diamond, consultant from Giffels/Hoyem-Basso, was present to update the Commission on the progress of the Red Oaks Wave Pool. He reviewed the bidding process, noting that out of 19 contractors showing an interest in the project, only one bid was received. This bid came in at over $1 Million over budget; bid did not include landscaping, water slide flumes or the wave pool machinery. Mr. Diamond noted that the main reason only one bid was received is that the general contractors had trouble getting subcontractors to bid. The Commission now has two options open to them: Cut down the scope of the pro- ject, including going to a two -flume water slide rather than a four -flume, or solicit proposals from contractors to develop a guaranteed maximum price as a contract manager. This would involve having the chosen construction manager com- petitively bid all of the construction trades for this project. Staff, consultant and construction manager would meet on all bids and award them together; however, the Commission would be protected by the guaranteed price from the construction manager. Mr. Diamond noted that this is the way the Waterford Oaks Wave Pool was built; this method worked very well. Staff recommends rejecting the bid received, and authorizing staff to proceed with the bids for construction management and come back to the Commission at the next meeting with proposals for approval at that time. Commissioner Moffitt requested staff receive a legal opinion from Corporation Counsel on the rejection of the bid. Moved by Mr. Lewis, supported by Mrs. Stanley to reject all bids from the original bid package and authorize staff to work with the consultant, Giffels/Hoyem-Basso, to investigate other avenues for construction of the wave pool complex at Red Oaks. Motion carried. 3 - 2 (Commissiion Meeting, June 5, 1985) INDEPENDENCE OAKS AMPHITHEATER: Manager Richard and Mr. Wint attended a recent dinner meeting of the Oakland Parks Foundation on May 22, in which it was noted that the Parks Foundation expects to receive a large donation from the Cohn Foundations in an amount between $5,000 and $7,500. Because of the size of the donation, the Parks Foundation decided they needed a major project to work on; Mr. Wint suggested an amphitheater, which was agreed upon. The amphitheater will be compact in size, seating approximately 200 people, and will have a fire circle for group singalongs and a reverse screen for slide presen- tations for groups. Manager Richard, Joe Figa, and Kathleen Dougherty met with Jim Scott, a trustee on the Parks Foundation and an architectural consultant from Jim Scott & Asso- ciates, met at the park and decided on a possible site for the amphitheater near the nature center. The site selected is approximately 100 yards from the nature center and near the parking lot. Staff feels there will be little interference with the wildlife in that area, and no large trees.will need to be removed to build on that site. Cost of the amphitheater will be approximately $20,000; the Oakland Parks Foundation will be funding this project from donations received from the Cohn Foundations and other foundations and individuals who make donations toward the project. Staff noted the possibility of naming the amphitheater after the Cohns, in recog- nition of their gift. Moved by Mr. Lewis, supported by Mrs. Stanley to approve the concept of the amphitheater near the nature center at Independence Oaks, and give the Oakland Parks Foundation the authorization to proceed with the project, and to work with staff on the plans. ROLL CALL VOTE: AYES: Lewis, Moffitt, Moore, Stanley, Wint (5) NAYS: (0) A sufficient majority having voted therefor, the motion carried. SUMMER FAMILY FUN DAY: Oakland Parks Foundation Executive Director Fran Greenebaum reported on the Foundation's Summer Family Fun Day at the Waterford Oaks Wave Pool on Sunday, June 2. She noted that approximately $2,000 was raised, which will be divided between the Commission and the Foundation. Moved by Mrs. Stanley, supported by Mrs. Moffitt to approve the revenues collected from the Summer Family Fun Day on June 2 be given to the Oakland Parks Foundation, which sponsored the event. 3 - 3 (Commission Meeting, June 5, 1985) ROLL CALL VOTE: AYES: Moffitt, Moore, Stanley, Wint, Fox, Lewis (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. MICHIGAN LAND TRUST FUND GRANT - GROVELAND OAKS: Joe Figa informed the Commission that the 191± acres adjacent to and north of Groveland Oaks is available for purchase. The Commission was offered this property a few years ago, but turned it down because of the unavailability of funds at that time. There is now a good possibility of acquiring that land for a nominal cost through a grant from the Michigan Land Trust Fund. This would be a 20/80 grant; of the approximate $431,200 purchase price, the Commission would pay $86,240, with the balance coming from the Trust Fund. The Commission's portion would come from uncommitted funds in the Capital Improvement Budget. Joe walked the property with Assistant Parks Naturalist Lynn Conover and found a nice variety of woods, swamp, meadows, and wetlands. He distributed a map showing the possible uses of the acreage, including additional campsites, trails, and a possible golf course. Staff requested Commission approval to proceed with the grant application and an accompanying resolution. Moved by Mrs. Fox, supported by Mrs. Moffitt to authorize staff to proceed with a grant application through the Michigan Land Trust Fund for the purchase of approximately 191 acres adjacent to and north of Groveland Oaks, with the acceptance of the following resolution: WHEREAS, the Oakland County Parks and Recreation Commission recommends submission of an application to the Michigan Land Trust Fund for acquisition of some 191 acres of land north of and adjacent to Groveland Oaks County Park, and WHEREAS, the Oakland County Parks and Recreation Commission agrees to match 20% of said acquisition with funds designated from the one -quarter mil, and WHEREAS, the Oakland County Parks and Recreation Commission will take title to said property, provide appropriate develop- ment and assume maintenance and operation costs. NOW, THEREFORE, BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the submission of said grant and refers it to the appropriate county officials for the appropriate processing. Motion carried. 3 - 4 (Commission Meeting, June 5, 1985) SHOWER/BATHHOUSE BUILDING WELL - ADDISON OAKS: Jon Kipke requested Commission approval for the cost of a well installation to alleviate an emergency situation Memorial Day weekend with the shower/bathhouse building well at Addison Oaks. Our contractor, James Layman, was called; he recommended a new well be installed, rather than repairing the existing well, for economical reasons. Staff authorized the emergency installation, at a cost of $2,750. Mr. Kipke noted that the existing pump and tank were used on the new well; con- tractor only put in a new casing, screening, and well head. Moved by Mr. Lewis, supported by Mrs. Moffitt to approve the expenditure of $2,750 to James Laymen for the installation of a new well for the shower/bathhouse building at Addison Oaks. ROLL CALL VOTE: AYES: Moore, Stanley, Wint, Fox, Lewis, Moffitt (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. MANAGER'S REPORT: ---Security measures were taken this past week at Orion Oaks due to calls from local residents. We reditched areas that have been filled in over the years, priced out fencing to see if the residents want to purchase it, and requested Safety to patrol Orion Oaks at different times. ---The master plan has been submitted to the State. The four grant applications are in the process of being reviewed by the Department of Natural Resources now. ---The Independence Oaks Nature Center dedication is scheduled for Wednesday, June 26, at 11:15 a.m., with a buffet luncheon being served at 12 Noon. If you have anyone you would like invited, please contact Jan Pung. ---Ralph Richard and Jon Kipke will be attending a Special Parks District Forum June 12 - 15 at the Holiday Inn in Romulus. This is a meeting of 30 special parks districts from around the country to exchange ideas, and tour the facilities of Toledo and the Huron -Clinton Metropark system. Mr. Richard will be leading a discussion on the topic of park security. ---A monthly report from Anthony M. Franco, Inc., was included in the Manager's report, which reviewed what they have been working on with staff on behalf of the Oakland County Parks and Recreation Commission. ---The BMX national race will be held the weekend of June 8 & 9. Expecting close to 1,000 riders. Opening ceremonies are on Saturday at 10:30 a.m. for any Com- missioner able to attend. 3 - 5 (Commission Meeting, June 5, 1985) Next meeting will be Wednesday, July 10, at 9:30 a.m. Staff hopes to have an update on the Red Oaks Wave Pool from Giffels/Hoyem-Basso at that time. Meeting adjourned to the parks tour at 10:30 a.m. Pecky D. Lewis Secretary I*to-) J19Z�4 Karen Smith Recording Secretary ks 3 - 6