HomeMy WebLinkAboutMinutes - 1985.05.01 - 38782OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May.l, 1985
The meeting was called to order at 9:37 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., Walter
Moore, Daniel Murphy, Carol Stanley, Richard Wilcox
COMMISSION MEMBERS ABSENT:
John Gnau, George Kuhn, Lillian Moffitt
ALSO PRESENT:
Parks and Recreation
Oakland Parks Foundation
SEC, Inc.
Anthony M. Franco, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Janet Pung, Public Communications Officer
Arnold Johnston, Chief of Parks
Michael Thibodeau, Chief of Golf
Joseph Figa, Chief, Design & Development
Sheila Cox, Accountant
Fran Greenebaum, Executive Director
Robert Ford, Program Coordinator
Professor Michael Chubb
Steve Kubisiak
Dorothy Langan, Account Executive
Moved by Mr. Lewis, supported by Mrs. Fox to approve the
minutes of the meeting of April 3; 1985, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Wilcox, supported by Mr. Murphy to approve the
payment of vouchers 4-1 through 4-264.
ROLL CALL VOTE:
AYES: Lewis, Murphy, Stanley, Wilcox, Wint, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 1
(Commission Meeting, May 1, 1985)
GROVELAND OAKS BUFFER PLANTING:
Bids were received for the buffer planting of the earthen berm at Groveland Oaks.
These plants will provide screening on the berm between the new campgrounds and
Dixie Highway. The plant material, which includes being planted and a one-year
guarantee, is as follows:
5
each
4'
Norway Spruce
5
each
6'
Norway Spruce
10
each
4'
Austrian Pine
10
each
5'
Austrian Pine
10
each
6'
Austrian Pine
8
each
14
- 1z cal. Radiant Crabapple
9
each
14
- 12 cal. Japanese Flowering Crabapple
Bids for the plant material are as follows:
C & H Spraying $6,328.00
Hoffman's 7,927.15
Bordine's 6,172.00
Staff concurs with Purchasing's recommendation to split the bids and award the
contracts to C & H Spraying for $3,248.00 and Bordine's for $2,425.00, for a total
price of $5,673.00. There was $5,000.00 budgeted for this project; the additional
$673.00 will come from the contingency fund.
Moved by Mr. Murphy, supported by Mrs. Stanley to split the
contract for the purchase and planting of plant material for the
berm screening at Groveland Oaks to C & H Spraying in the amount
of $3,248.00 and Bordine's in the amount of $2,425.00, for a
total contract price of $5,673.00. The additional amount of $673.00
required over the budget will be appropriated from the Contingency
fund.
ROLL CALL VOTE:
AYES: Murphy, Stanley, Wilcox, Wint, Fox, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PLAY EOUIPMENT - GROVELAND OAKS:
Staff requested bids for the purchase of a modular play structure for Groveland
Oaks. This structure consists of a platform climber, spiral slide, tire swing,
horizontal ladder, chain ladder, fire pole, and chinning bar. The bids are as
follows:
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(Commission Meeting, May 1, 1985)
C. G. United $5,598.00
Seavey Corporation 5,850.00
Jennings 5,633.00
Jack Golden 5,645.86
Staff concurs with Purchasing's recommendation to award the purchase to the low
bidder, C. G. United, in the amount of $5,598.00, with an additional $400 requested
for a pressure -treated wood border and sand. There is $5,000.00 budgeted for this
project; the additional $998.00 will come from the Contingency fund.
Moved by Mr. Murphy, supported by Mr. Lewis to award the bid
for the purchase of a modular play structure for Groveland Oaks
to the low bidder, C. G. United, in the amount of $5,598.00,
with an additional $400 for a pressure -treated wood border and
sand, for a total project price of $5,998.00. The additional
amount of $998.00 over the budget will be appropriated from
the Contingency fund.
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Fox, Lewis, Murphy (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GREENS SPIKER - GLEN OAKS:
Purchasing received the following bid for the purchase of a Toro Triplex greens
spiker:
Wilkie Turf $1,905.00
This spiker is a single -source item and will be attached to our existing Toro greens
mower only. The spiker will be used to aerate the greens and tees on a weekly
basis.
Staff concurs with Purchasing's recommendation to award the bid to Wilkie Turf
for $1,905.00. There is $3,000.00 in the Operating Equipment Budget for this
purchase.
Moved by Mr. Wilcox, supported by Mrs. Fox to approve the
purchase of a Toro Triplex greens spiker for Glen Oaks to
Wilkie Turf in the amount of $1,905.00.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Fox, Lewis, Murphy, Stanley (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 3
(Commission Meeting, May 1, 1985)
WEED TRIMMERS:
The following bids were received for the purchase of four weed trimmers for Waterford
Oaks Activities Center and BMX track, and the Springfield Oaks YAC:
Vendor Unit Price Total Price
King Bros. $339.00 $1,356.00
The Lumber Yard 274.86 1,099.44
Lee's Lawn & Garden 284.86 1,139.44
Weingartz 276.94 1,107.76
These trimmers are used as part of our regular grounds maintenance program. Staff
recommends purchasing the trimmers from the low bidder, The Lumber Yard, for the
amount of $1,099.44. There is $1,150.00 in the Operating Equipment budget for
this purchase.
Moved by Mr. Lewis, supported by Mrs. Stanley to approve the
purchase of four (4) weed trimmers for Waterford Oaks Activities
Center and BMX track, and the Springfield Oaks YAC from the low
bidder, The Lumber Yard, in the amount of $274.86 each, for a
total price of $1,109.44.
ROLL CALL VOTE:
AYES: Wint, Fox, Lewis, Murphy, Stanley, Wilcox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
BUS EXTERIOR REPAIRS AND PAINTING - MOBILE RECREATION:
Bids were received for the body repair and painting of three Mobile Recreation
buses. The bids were as follows:
Michigan Motor NO BID
Maaco Auto Painting $2,026.00
Coachcraft 4,729.20
This work is requested for the original three buses purchased by the Commission
in 1976, which have experienced minor rust damage to the exteriors.
Staff concurs with Purchasing's recommendation to award the contract to the low
bidder, Maaco Auto Painting, in the amount of $2,026.00. There is $3,000.00 in
Mobile Recreation's equipment maintenance and repair account.
Moved by Mr. Murphy, supported by Mrs. Stanley to award
the contract for the exterior repair and painting of the
three 1976 Mobile Recreation buses to the low bidder,
Maaco Auto Painting, in the amount of $2,026.00.
K�9
(Commission Meeting, May 1, 1985)
ROLL CALL VOTE:
AYES: Fox, Lewis, Murphy, Stanley, Wilcox, Wint (6)
NAYS: (0)
A sufficient majority having voted
therefor, the
motion carried.
TENNIS BALLS - WATERFORD OAKS TENNIS COMPLEX:
The following bids were received for the
purchase of
tennis balls:
UNIT
TOTAL
TYPE
QUANTITY
PRICE
PRICE
Penn Athletic Prod. Extra Duty
126 doz.
$7.84/dz.
$ 987.84
Practice
60 doz.
5.25/dz.
315.00
$1,302.84
Dunlop Sports Extra Duty 125 doz. $8.00/dz. 1,000.00
Practice 60 doz. 6.80/dz. 408.00
$1,408.00
Wilson Sporting Goods NO BID
These tennis balls will be used for the leagues and tournaments for the 1985 season.
The expense of the balls is budgeted in the fees of each program.
Staff concurs with Purchasing's recommendation to award the purchase to the low
bidder, Penn Athletic Products, in the amount of $1,302.84.
Moved by Mrs. Stanley, supported by Mr. Lewis to award the
purchase of the tennis balls for the Waterford Oaks Tennis
Complex to the low bidder, Penn Athletic Products, in the
amount of $987.84 for •126 dozen extra duty tournament balls
and $315.00 for 60 dozen practice balls, for a total purchase
price of $1,302.84.
ROLL CALL VOTE:
AYES: Lewis, Murphy, Stanley, Wilcox, Wint, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
TELESCOPING PLATFORM - INDEPENDENCE OAKS NATURE CENTER:
Bids were received for the purchase of a telescoping platform for the Independence
Oaks Nature center. The bids are as follows:
3 - 5
(Commission Meeting, May 1, 1985)
Cherokee Products
Arrow Star
Global Equipment
Applied National Handling
Rand
SHD
American National Handling
$1,595.75
1,634.00
1,646.00
1,650.00
1,700.00
1,815.00
2,374.00
This platform will be used to change lights in the ceiling, change exhibits, etc.,
and will be winch -operated rather than an hydraulic system, in order to avoid the
possibility of ruining the carpeting with hydraulic fluid. Staff recommends award-
ing the purchase to the low bidder meeting our recommended specifications of the
winch operation, Rand, in the amount of $1,700.00. There is $1,800.00 in the Operating
Equipment budget for this purchase.
Moved by Mr. Murphy, supported by Mr. Lewis to award the
purchase of a telescoping platform for the Independence Oaks
Nature Center to the low bidder meeting specifications, Rand,
in the amount of $1,700.00.
ROLL CALL VOTE:
AYES: Moore, Murphy, Stanley, Wilcox, Wint, Fox, Lewis (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
Moved by Mr. Moore, supported by Mrs. Fox to accept the
Statement of Operations as of March 31, 1985.
Motion carried.
ACTIVITIES REPORT:
Moved by Mr. Lewis, supported by Mr. Wilcox to receive
the Activities Report for the month of March, 1985.
Motion carried.
RECREATION MASTER PLAN UPDATE:
Snell Environmental Group, Inc., consultants for the master plan update, presented
a resolution to the Commission for their approval of an interim master plan to
be put on file with the Department of Natural Resources, which will enable the
pre -applications filed earlier this year to continue in process for consideration
of the DNR's approval. The final plan will be submitted to the DNR at a later
date.
(Commission Meeting, May 1, 1985)
Moved by Mr. Wilcox, supported by Mr. Lewis to approve
the following resolution to submit an interim recreation
master plan to the Department of Natural Resources on or
before May 15, 1985:
WHEREAS, the Oakland County Parks and Recreation
Commission has budgeted for and retained SEG, Inc., on
April 3, 1985, to provide a comprehensive recreation plan
update for the Oakland County park system to meet the
requirements set forth by the Federal Land and Water
Conservation Fund administered by the State of Michigan,
Department of Natural Resources, Recreation Services
Division, and
WHEREAS, the State of Michigan requires a May 15, 1985,
submittal date for filing an Oakland County Comprehensive
Recreation Plan, the Oakland County Parks and Recreation
Commission endorses the submittal of an interim recreation
plan to meet said time limitations set forth by the state to
be used by Oakland County as its official planning recreation
document for a minimum period of one year. The Oakland County
Parks and Recreation Commission will adopt a Comprehensive
Recreation Plan completed by said Consultant prior to the end
of the state's 1985 grant cycle for land and water conservation
projects which will govern the recreation planning efforts of
the County for a maximum period of five years, commencing at
the end of the one year interim recreation plan.
NOW, THEREFORE, BE IT RESOLVED, that the Oakland County
Parks and Recreation Commission officially adopts an interim
plan for a period of one year known as the 1985 Oakland County
Recreation Plan to be filed with the state on or before
May 15, 1985.
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Fox, Lewis, Moore (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
OAKLAND COUNTY ROAD COMMISSION CONTRACT:
Mr. Kipke explained that staff has had an agreement for the past few years with
the Oakland County Road Commission for the use of their roller and grader at the
Waterford Oaks BMX track. This agreement required the Oakland County Parks and
Recreation Commission to pay a rental rate only when the equipment was used; there
was no other obligation.
This year the Oakland County Road Commission has asked for Commission approval
to this agreement with authorization for Manager Ralph Richard to sign.
3 - 7
(Commission Meeting, May 1, 1985)
Moved by Mr. Moore, supported by Mr. Wilcox to authorize
Manager Ralph Richard to sign and execute the agreement
with the Oakland County Road Commission for the rental
and use of their roller and grader at the Waterford Oaks
BMX track on an as needed basis.
Motion carried.
1985 COMMUNITY ASSISTANCE PROGRAM - MOBILE RECREATION:
Dan Stencil reviewed the Community Assistance Program since its inception, noting
that $15,000 had been allocated by the Commission for this program in previous
years. This program has been very successful in allowing communities access to
our Mobile Recreation program who would otherwise be financially unable to do so.
Staff recommends the continuation of this program with a total appropriation of
$12,500, noting the following highlights from the 1984 guidelines:
1) Sportsmobile, skatemobile and puppetmobile will be the only
units available in the program under full waiver. The showmobiles
and buses may be included on a limited basis for a reduction of
fee, not to exceed the direct costs of providing those units, when
approved by the Manager at the advisement of the recreation super-
visor for Mobile Recreation.
2) An appropriation of units will be distributed equitably to
each Oakland County community and a limited number of recrea-
tional organizations, such as Y.M.C.A., SCAMP, etc.
3) Program to begin Monday, June 3, and end Friday, August 31.
Moved by Mr. Moore, supported by Mrs. Fox to approve the
1985 Mobile Recreation Community Assistance Program as
recommended by staff, with an appropriation of $12,500.
Motion carried.
SNELL ENVIRONMENTAL GROUP. INC.:
The consultants from Snell Environmental Group directed a work session with the
Commission to receive the Commission's input for the parks master plan update.
PUBLIC COMMUNICATIONS QUARTERLY REPORT:
The Commission received the Public Communications quarterly report for the months
of January through March, 1985.
MANAGER'S REPORT:
---After a review of the Recreation Division, organizational reassignments were
made. A copy of the new responsibilities for each supervisor was included. The
major change was putting Tom Jackson in charge of the Waterford site, building
rental, Wave Pool, Court Complex, and BMX track.
3 - 8
(Commission Meeting, May 1, 1985)
---On Wednesday, April 17, Commissioners Fox, Wint, and Kuhn, along with Mr. Richard,
Mr. Kipke, and Portia Fields -Anderson, attended the Legislative Workshop in Lansing.
Legislators were approached for their viewpoints on the Trust Fund and other areas
of interest to the Commission.
---Our master plan consultants, Snell Environmental Group, Inc., met with 33 directors
of parks and recreation departments, township supervisors, and other County officials,
to discuss the future roles for Oakland County Parks. The question and answer
process took over 112- hours and many ideas were passed on to the consultant.
---Addison Oaks opened the weekend of April 20, which is the earliest the park
has ever been open. Over 130 cars entered to use the picnic areas, trails, and
lake.
---The Oakland Parks Foundation's Summer Fun Day is scheduled for Sunday, June 2,
at Waterford Oaks. Details will be discussed at the Foundation's annual dinner.
---Staff has continued to meet with Hoyem-Basso on the Red Oaks Wave Pool. Bids
are scheduled to be mailed out on April 30, with a return date of May 28. Staff
will have a contract recommendation ready for the June 5 Commission meeting.
---The Parks tour is scheduled the day of the June 5 Commission meeting. Meeting
will begin at 9:00 a.m., adjourn to tour, with a return time back to the office
of approximately 2:30 p.m. Included is a box lunch at Independence Oaks. Hope
you can attend; please contact Karen if you are unable to do so.
---Dedication for the Independence Oaks Nature Center is scheduled for June 26.
Formal invitations will be sent at a later date.
---The Recognition Banquet is Monday, May 13, at Glen Oaks. Cocktails are scheduled
for 6:30 p.m.; dinner at 7:30 p.m. There will be dancing after the awards pre-
sentation.
---The National Recreation and Parks Association Congress will be October 24 through
29 in Dallas, Texas. Please let Karen know as soon as possible whether or not
you plan to attend.
Next meeting will be Wednesday, June 5, at 9:00 a.m.
Meeting adjourned at 12:08 p.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
3 - 9