HomeMy WebLinkAboutMinutes - 1985.11.06 - 38783OAKLAND COUNTY PARKS AND RECREATION COMMISSION
November 6. 1985
The meeting was called to order at 9:48 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSIONERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Lillian Moffitt, Daniel Murphy, Carol Stanley
COMMISSION MEMBERS ABSENT:
John Gnau, Walter Moore, Richard Wilcox
ALSO PRESENT:
Parks and Recreation
Department of Public Works
Oakland Parks Foundation
Anthony M. Franco, Inc.
Snell Environmental Group, Inc.
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Joseph Figa, Chief, Design and Development
Janet Pung, Public Communications Officer
Sheila Cox, Accountant
Mike Thibodeau, Chief of Golf
Arnold Johnston, Chief of Parks
Steve VandenBossche, Engineering Aide
Dan Stencil, Recreation Supervisor
Tom Jackson, Park Supervisor
Milton Handorf, Director
Fran Greenebaum, Executive Director
Dorothy Langan, Account Executive
Robert Ford, Program Coordinator
Professor Michael Chubb
The Commission will send a letter to Commissioner Moore, congratulating him on
his election to the position of Mayor of the City of Pontiac.
APPROVAL OF MINUTES:
Moved by Mr. Lewis, supported by Mr. Kuhn to approve the
minutes of the meeting of October 7, 1985, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mrs. Moffitt, supported by Mrs. Stanley to approve the
payment of Vouchers 10-1 through 10-267 and Interdepartmental
Payment Register for September, 1985.
ROLL CALL VOTE:
AYES: Fox, Kuhn, Lewis, Moffitt, Stanley, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3a - 1
(Commission Meeting, November 6, 1985)
1985 BUDGET AMENDMENT:
Because of an increase in special events and grounds maintenance costs for BMX,
staff is recommending Commission approval of a transfer of $8,000 from the opera-
ting contingency account to BMX in order to comply with the Commission's 1985
General Appropriations Act. This act specifies that expenditures cannot exceed
the appropriation for any budget center as approved.
Chuck Ross noted that the total 1985 operating budget will remain the same, at
$5,137,000.
Moved by Mr. Kuhn, supported by Mrs. Fox to approve the
transfer of $8,000 from the operating contingency account
of the operating budget to BMX in order to comply with the
Commission's 1985 General Appropriations Act.
Motion carried.
The Commission suggested staff contact businesses or corporations and invite them
to be sponsors of the program by paying the cost of the trophies and having their
names on them.
STATEMENT OF OPERATIONS:
Moved by Mrs. Fox, supported by Mrs. Stanley to accept the
Statement of Operations as of September, 1985.
Motion carried.
ACTIVITIES REPORT:
Moved by Mr. Murphy, supported by Mr. Kuhn to accept the
Activities Report as of September, 1985.
Motion carried.
SPRINGFIELD OAKS CLUBHOUSE ALTERATIONS:
Joe Figa informed the Commission that structural reinforcement is required on
the roof of the Springfield Oaks Clubhouse. County engineers have reviewed the
project, which will include the installation of four structural steel posts from
the basement level to the roof, two steel beams, clear story window replacement,
dry walling, and miscellaneous items.
The following bids were received for a contract to complete this project:
The Fordon Company $ 63,793.00
G.E.M., Inc.
Sebold & Kage, Inc. 27,482.00
Staff reviewed the bids and recommends awarding to the low bidder, G.E.M., in
the amount of $22,890.00. Funds for this project are available in the 1985 Capital
Improvement Budget.
3a - 2
(Commission Meeting, November 6, 1985)
Moved by Mr. Kuhn, supported by Mr. Lewis to award the
contract for the Springfield Oaks Clubhouse alterations
to the low bidder, G.E.M., in the amount of $22,890.00,
plus a 5% contingency, for a total amount of $24,035.00.
Motion carried.
WHITE LAKE OAKS BANQUET ROOM DOORS:
Bids were received for the purchase of two sets of interior doors for the White
Lake Oaks banquet room. These doors will be used to separate the banquet room
from the hallway and to close off the lounge from the golf area. These doors
will make it possible to secure the lounge when it's closed and the golf course
is still open.
The bids are as follows:
A & C Builders Hardware NO BID
ASA Builders Supply $1,013.87
Burke Building Center NO BID
Church's Lumber 1,011.58
Detroit Door NO BID
Erb Lumber NO BID
Staff recommended awarding the bid to the low bidder, Church's Lumber, in the
amount of $1,011.58. Installation of these doors will be completed by Parks staff.
There is $1,930 budgeted in the White Lake Oaks capital improvement budget for
this purchase.
Moved by Mr. Murphy, supported by Mrs. Fox to award the bid
for the purchase of two sets of interior doors for the White
Lake Oaks banquet room to the low bidder, Church's Lumber,
in the amount of $1,011.58.
Motion carried.
ADDISON OAKS FENCING:
Staff received the following bids for
the installation
of 6-foot
high, chain -
link fencing at Addison
Oaks:
Contractor
Base
Alt. #1
Alt. #2
Total
Cyclone Fencing
$24,850.00
$16,874.00
$28,172.00
$ 69,896.00
Durable Inc.
56,862.00
38,350.00
59,160.00
154,372.00
Michigan Fencing
30,399.30
19,470.00
40,392.00
90,261.30
Nationwide
28,212.30
18,054.00
22,705.20
68,971.50
Zappie Fence
20,120.40
13,570.00
10,812.00
44,502.00
3a - 3
(Commission Meeting, November 6, 1985)
This project will complete the boundary fencing for the park. The base bid in-
cludes 4,374 feet of fencing to be installed along Walker Road and the easterly
portion of Romeo Road; Alternate #1 is for 2,950 feet of fencing along the westerly
half of the southern boundary; Alternate #2 is for 2,040 feet of fencing through
the swampy areas along Walker and Romeo Roads.
Staff has reviewed the bids and recommends awarding the contract to the low bidder,
Zappie Fence, in the amount of $20,120.40, plus Alternate #1, for a total contract
of $33,690.40. Staff also recommends a contingency of 5%, or $1,684.52, plus
Alternate #2, which is $10,812.00. If no problems are encountered with the swampy
areas, Alternate #2 will be included to complete the fencing. Add miscellaneous
fees of $1,500 for surveying, inspection, and testing costs, and the total budgeted
amount to be approved will be $47,686.92.
Funds for this project are included in the 1985 capital improvement budget.
Moved by Mr. Lewis, supported by Mrs. Stanley to award
the contract for the installation of 6 foot, chain -link
fencing to complete the boundary fencing at Addison Oaks
to the low bidder, Zappie Fence, as follows: Base bid
and Alternate #1 -- $33,690.40; 5% contingency of
$1,684.52 plus Alternate #2 of $10,812.00, if possible;
and miscellaneous fees of $1,500, for a total approved
budget amount of $47,686.92.
Motion carried.
ADMINISTRATION VIDEO CAMERA, LENS, AND ACCESSORIES:
Purchasing received the following bids for the purchase of a video camera, lens,
and accessories for the Administration Office:
Victor Duncan
$ 6,150.00 (Incomplete bid)
General Television (Alt. ail) 11,627.00
(Alt. #2) 8,274.00
Cruse Communications 7,606.00
City Animation
NO BID
This equipment is being requested because borrowed equipment is becoming less
available for staff to use for producing our cable television programs.
Staff concurs with Purchasing's recommendation to award the purchase to the lowest
complete bidder, Cruse Communications, in the amount of $7,606.00. There was
$4,600 budgeted in the operating equipment budget for this purchase; the balance
of $3,006 will come from the operating equipment surplus.
Moved by Mrs. Fox, supported by Mr. Kuhn to award the
purchase of the video camera, lens, and accessories for
the Administration Office to the lowest complete bidder,
Cruse Communications, in the amount of $7,606.00. The
balance of funds required over the budgeted amount will
come from the operating equipment surplus.
Motion carried.
3a - 4
(Commission Meeting, November 6, 1985)
RED OAKS WAVE POOL UPDATE:
Joe Figa reported that the Red Oaks Wave Pool project is well underway. There
have been some changes because of local and Oakland County Drain Commission require-
ments. Staff will come back to the Commission with these costs at a later date.
GLEN OAKS PLANT DONATION:
A nursery located near Glen Oaks has recently gone out of business, changing hands
to Kay Realty. Staff contacted Kay Realty, who is willing to donate the movable
trees and shrubs left from the nursery. Staff saw the stock; there are 18 large
trees and approximately 150 - 200 shrubs. Value of these plants is estimated
at approximately $5,000.
Staff has investigated the possibility of a joint purchase of a tree spade with
F & 0, and also possibly borrowing a spade from local city governments; neither
idea is feasible. Therefore, staff is recommending entering into a contract with
Blacey Brothers to move the trees for us at a cost of $100 per tree, for a total
of $1,800. Shrubs will be moved by Parks staff.
Moved by Mrs. Stanley, supported by Mr. Murphy to enter
into a contract with Blacey Brothers to move 18 trees
being donated by Kay Realty to the Oakland County Parks
and Recreation Commission at a cost of $100 per tree,
for a total of $1,800.
Motion carried.
DESIGN CRAFTSMEN:
Chairman Wint noted that Bruce Riley, Vice President of Design Craftsmen, the
company who built the exhibits at the Nature Center at Independence Oaks, called
him to acknowledge the receipt of the letter sent by the Commission in response
to his request to appear before the Commission. Mr. Riley noted that it is still
possible that he may appear before the Commission to request payment of his "out
of pocket expenses" for this project.
OAKLAND PARKS FOUNDATION:
---Executive Director Fran Greenebaum informed the Commission that to date over
$13,000 has been raised for the Cohn Outdoor Amphitheater. All Commissioners
are invited to, and have been placed on the host committee for, the fundraising
benefit being held on Sunday,November 17, from 1 - 3 p.m. to Sid and Bunny Gold-
man's home. Donations for the benefit are $100.
---Still have 74 tickets available for A Christmas Carol at Meadowbrook Theater
on Wednesday, December 4, 1985.
---If any Commissioner has a name to be placed for nomination on the Board of
Trustees, please let Fran know.
---Winter Family Fun Day is Sunday, January 26, 1986, at Addison Oaks.
3a - 5
(Commission Meeting, November 6, 1985)
1986 OPERATING AND CAPITAL IMPROVEMENT BUDGETS:
Chairman Wint stated that during the Commission's budget session on October 31,
the Commission reviewed all of the operating budget except the operating equipment.
Staff noted that $295,000 has been budgeted for operating equipment for 1986,
of which $82,000 has been budgeted for the new waterpark at Red Oaks.
Moved by Mr. Lewis, supported by Mrs. Stanley to submit the
proposed 1986 Operating Budget back to staff for revision
as per Commission recommendations for the public hearing and
approval at the regular meeting of December 4, 1985.
Motion carried.
Staff noted that the Capital Improvement Budget is being presented in conjunction
with the Operating Budget for the first time. Also included are projects that
are being considered for the next four years.
Staff reviewed the projects; the Commission accepted the budget as presented with
the four-year forecast, since all new projects will be presented separately.
MANAGER'S REPORT:
---MRPA is hosting a Park Development Fall Workshop for board and commission mem-
bers at Rolling Hills County Park in Washtenaw County on Saturday, December 7.
The program is designed to provide practical step-by-step procedures for acquisi-
tion and development of parks and recreation facilities.
If any Commissioner is interested in attending, please contact Karen.
---Received a letter from Vicki Zuithof, our coordinator of the BMX track. Included
with the letter was a check for $1,185 from the volunteers, in excess of the $2,000
they previously gave us for the BMX program this past summer.
---Received a note from Holly Schools commenting favorably on our nature program.
---The Fall Color Car Classic held on Sunday, October 6, at Independence Oaks
was very successful. This will be continued as an annual special event.
---The Mighty Oaks Cerebral Palsy Sports Team had a great year with 35 members
involved in local competition, of which 13 qualified for national competition.
Nine of the 13 did compete in national competition, bringing back to Oakland County
four gold medals and two bronze in events of track, field, swimming and equestrian.
This team represents over 12 Oakland County communities.
---A volunteer group of individuals making up the OAKlowns competed in state-
wide competition at the Michigan State Fair. They won second place in best costume
and second place in best skit. They also won two fourth places in skits.
---To date, Mobile Recreation has made over 300 visits to communities in and out-
side of Oakland County in 1985. Our staff, as a rule, was rated good and excellent.
Commissioners received a breakdown of the Community Assistance Grant Program.
3a - 6
(Commission Meeting, November 6, 1985)
---Snowmobile Drag Races are scheduled for November 9 and 10 at Addison Oaks.
Commissioners will meet for the 1986 Budget's public hearing on Wednesday, Decem-
ber 4, 1985, at 9:30 a.m.; regular Commission meeting will follow immediately.
Meeting adjourned at 12:15 p.m. to the recreation master plan work session with
Robert Ford and Professor Michael Chubb from Snell Environmental Group.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
3a - 7