HomeMy WebLinkAboutMinutes - 1985.10.02 - 38784OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 2. 1985
The meeting was called to order at 9:48 a.m. by Chairman Lewis Wint in the Pro
Shop at the Red Oaks Golf Course.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., John Gnau,
George Kuhn, Walter Moore, Daniel Murphy, Carol Stanley, Richard Wilcox
COMMISSION MEMBERS ABSENT:
Lillian Moffitt
ALSO PRESENT:
Parks and Recreation
0. C. Department of Public Works
Oakland County Purchasing
Oakland County Drain Comm.
Oakland Parks Foundation
Anthony M. Franco, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Arnold Johnston, Chief of Parks
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant
Joe Figa, Chief, Design and Development
Steve VandenBossche, Engineering Aide
Jim Mansfield, Recreation Supervisor
Larry Gee, Grounds Maintenance Supervisor
Milt Handorf, Director
Marilyn Russell, Buyer
Sandy Johnston, Administrative Assistant
Fran Greenebaum, Executive Director
Dorothy Langan, Account Executive
Moved by Mr. Lewis, supported by Mrs. Fox to approve the
minutes of the meeting of September 4, 1985, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mrs. Stanley, supported by Mr. Moore to approve the
payment of Vouchers 9-1 through 9-269 and Interdepartmental
Payment Register for August, 1985.
ROLL CALL VOTE:
AYES: Fox, Lewis, Moore, Stanley, Wilcox, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, October 2, 1985)
Commissioner Stanley inquired about the length of time since the utility meters
were last checked for accuracy. Staff will follow up on inspections.
STATEMENT OF OPERATIONS:
Moved by Mr. Moore, supported by Mr. Wilcox to accept the
Statement of Operations as of August 31, 1985.
Motion carried.
ACTIVITIES•REPORT:
Moved by Mr. Wilcox, supported by Mrs. Stanley to accept the
Activities Report as of August, 1985.
Motion carried.
MOUNTED DIVISION SERVICES:
Staff noted that, during the past two years, the Commission has approved annual
payments of $4,000 to the Mounted Division to cover their expenses of training
and patrolling the parks every weekend during the summer and at special events.
Staff requested Commission approval of the $4,000 fee for 1985, and for authori-
zation for the Manager to expend up to $4,000 annually without special Commission
approval. Staff will come back to the Commission if the funds requested exceed
the $4,000 amount.
Moved by Mr. Moore, supported by Mrs. Fox to approve the
expenditure of $4,000 for services rendered by the Mounted
Division for 1985, and to allow the Manager to approve
this expenditure not to exceed $4,000 annually without
Commission approval.
Motion carried.
DESIGN CRAFTSMEN:
The firm of Design Craftsmen, who was contracted by the Commission to build the
Independence Oaks Nature Center exhibits at a price of $55,000, informed staff
that they would like to be placed on the agenda for Commission consideration of
approving additional funds to help cover their cost of this project.
Staff reviewed the project with the Commission, noting they met with the contractor
regarding this request. The contractor was fully cognizant of the details of the
project; cost overrun was not due to changes in plans or quality of materials
requested.
Staff recommended sending a letter to Design Craftsmen with the Chairman's signa-
ture, indicating that anyone has the right to come before the Commission and pre-
sent their case; however, the Commission feels approving an additional amount
would not be setting a good precedent, nor would it be productive for the company
to place their request before the Commission.
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(Commission Meeting, October 2, 1985)
Moved by Mr. Lewis, supported by Mrs. Stanley to send a letter
under the Chairman's signature to Design Craftsmen, contractor
for the Independence Oaks Nature Center exhibits, informing
them that anyone has the right to come before the Commission
and present their case; however, the Commission does not feel
approving an additional amount of money for their completed
project would be a good precedent to set, and that it would be
unproductive for them to appear before the Commission to make
their request.
Motion carried.
WATERFORD OAKS BMX:
Staff requested Commission approval to enter into a contract with the National
Bicycle League to host two national bicycle motocross races on July 12 and 13,
1986.
In consideration for hosting these events, the Commission will agree to pay $3,000
as a commitment fee and $5.00 per entry as a sanctioning fee for each race date.
For the Sunday, July 13, race, the revenues and expenses will be shared on a 50/50
basis as a rental agreement with the Michigan NBL BMX Association for use of the
facility. All revenues and expenses will be processed by the Commission.
The contract has been reviewed by Corporation Counsel and approved according to
form.
Moved by Mr. Kuhn, supported by Mr. Gnau to enter into a
contract with the National Bicycle League for the purpose
of hosting two national bicycle motocross races at the
Waterford Oaks BMX Track on July 12 and 13, 1986.
Motion carried.
WATERFORD OAKS STRUCTURAL RENOVATION:
Bids were received for the structural renovation of the Waterford Oaks Activity
Center. This project will consist of steel columns and beams being constructed
along the length of both sides of the Center, which are required in order to
strengthen the roof structure.
This is the first phase of the approved capital project for the Waterford Oaks
Interior Renovation; the second phase, which will be bid out later this year,
will consist of the visual components, including lighting, floor coverings, etc.
The bids are as follows:
Base Line Construction $14,443.00**
Amor Inc.
W. J. Stewart Co.
G.E.M.
16,820.00
19,648.00
15,644.00
C.A.A. Construction NO BID
O'Brien Waterford Construction NO BID
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(Commission Meeting, October 2, 1985)
Stinson Construction NO BID
Hexagon General Contractor NO BID
Barron Construction NO BID
**Did not submit bid bond and was disqualified.
Staff reviewed the bids and recommended awarding the contract to the lowest quali-
fied bidder, G.E.M., in the amount of $15,644.00, plus a 5% contingency, for a
total approved amount of $16,426.00.
Moved by Mr. Lewis, supported by Mr. Moore to award the
contract for the construction of columns and beams along
the sides of the interior of the Waterford Oaks Activity
Center to the lowest qualified bidder, G.E.M., in the
amount of $15,644.00, plus a 5% contingency, for a total
amount of $16,426.00.
ROLL CALL VOTE:
AYES: Gnau, Lewis, Moore, Stanley, Wilcox, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
RED OAKS PHASE I FAIRWAY LANDSCAPING:
The following bids were received for the labor and materials for the installation
of a variety of trees for the first phase of landscaping for the Red Oaks fairways:
Marine City Nursery $ 8,616.00
Wiegand's Nursery 11,130.00
Bordine's Nursery 11,827.52
R. D. & W. 15,748.00
Ray's Landscaping NO BID
These trees will be planted along several fairways to provide better screening.
Staff reviewed the bids and recommended awarding the contract to the low bidder,
Marine City Nursery, in the amount of $8,616.00. Contract will include a one-
year guarantee.
There is $10,000 in the Capital Improvement Budget for this project.
Moved by Mrs. Stanley, supported by Mr. Lewis to award the
contract for the labor and plants for the planting of a
variety of trees for the Red Oaks Phase I Fairway Landscaping
project to the low bidder, Marine City Nursery, in the amount
of $8,616.00.
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(Commission Meeting, October 2, 1985)
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Moore, Stanley, Wilcox, Wint, Fox, Gnau (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GLEN OAKS ENTRANCE SIGN:
Bids were received for the construction of a new entrance sign for Glen Oaks,
more in keeping with Farmington Hills regulations and reflecting the building's
history. The sign will be constructed of redwood with a textured background and
gold leaf lettering. This proposed sign has already been approved by the Farming-
ton Hills Historical Commission, and a variance approved by the City of Farmington
Hills. Installation will be done by Technical Support.
The bids are as follows:
Creative Design & Signs $3,150.00
Creative Wood Design 2,613.61
Hawkeye Sign Company 5,800.00
Worthington Wood Works 3,910.00
Square Deal Sign Co. NO BID
Staff reviewed the bids and recommended awarding the contract to the low bidder,
Creative Wood Design, in the amount of $2,613.61. There is $3,000 budgeted in
the Capital Improvement Budget for this project.
Moved by Mr. Kuhn, supported by Mrs. Fox to award the contract
for the construction of a new entrance sign at Glen Oaks to
the low bidder, Creative Wood Design, in the amount of
$2,613.61.
ROLL CALL VOTE:
AYES: Lewis, Moore, Stanley, Wilcox, Wint, Fox, Gnau, Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PLANT MATERIAL -- SPRINGFIELD OAKS, GLEN OAKS, WHITE LAKE OAKS:
The following bids were received for the purchase of plant material for Springfield
Oaks, Glen Oaks, and White Lake Oaks:
Marine City Nursery $2,531.00
R. D. & W. Landscaping 7,950.00
Wiegand's Nursery NO BID
Bordine's Nursery NO BID
Landscape Supply NO BID
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(Commission Meeting, October 2, 1985)
These trees and shrubs will be planted around the entrance at White Lake Oaks, the
fairways at Springfield Oaks, and the maintenance building at Glen Oaks. Funds
for this purchase are included in the grounds maintenance accounts for each park's
operating budget.
Staff reviewed the bids and recommended awarding to the low bidder, Marine City
Nursery, in the amount of $2,531.00.
Moved by Mr. Kuhn, supported by Mr. Wilcox to award the bid
for the purchase of plant material for Springfield Oaks,
Glen Oaks, and White Lake Oaks to the low bidder, Marine
City Nursery, in the amount of $2,531.00.
ROLL CALL VOTE:
AYES: Moore, Stanley, Wilcox, Wint, Fox, Gnau, Kuhn, Lewis (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
INDEPENDENCE OAKS ALL VISITOR NATURE TRAIL:
Bids were received for the purchase of material to construct the observation deck
of the Independence Oaks All Visitor Nature Trail. The deck will consist of a
20' x 24' deck with a 15' approach.
The bids are as follows:
Burke Lumber $3,274.14
Waterford Lumber 3,022.02
Erb Lumber 3,051.28
Wallich Lumber 3,180.51
Church's Lumber 2,353.05
Staff reviewed the bids and recommended awarding to the low bidder, Church's Lum-
ber, in the amount of $2,353.05. There is $5,000 budgeted in the Capital Improve-
ment Budget for this purchase; we have also received a $5,000 grant from the Lula
C. Wilson Trust Fund through the Oakland Parks Foundation to assist in the cost
of this project.
Moved by Mr. Moore, supported by Mr. Lewis to award the bid for
the purchase of material to construct the observation deck of
the Independence Oaks All Visitor Nature Trail to the low bidder,
Church's Lumber, in the amount of $2,353.05. Funds for this
purchase will come from a $5,000 grant received from the Lula C.
Wilson Trust Fund through the Oakland Parks Foundation.
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Fox, Gnau, Kuhn, Lewis, Moore (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 6
(Commission Meeting, October 2, 1985)
GROVELAND OAKS BOAT RENTAL FACILITY:
The following bids were received for the construction of the boat rental building
and shelter pavilion for the boat rental facility at Groveland Oaks:
Alternate #1
A.A.D. Contracting Co.
NO BID $
A.F. Bellisario Inc.
NO BID
Degenhardt & Sons, Inc.
NO BID
Desantes Construction
NO BID
Family Building Co. Inc.
NO BID
G.E.M. Inc.
$161,900.00 12,285.00
L.D.S. Contractors
NO BID
Mansoor Construction
NO BID
Purves Excavating
NO BID
W. J. Stewart Contracting
134,984.00 19,420.00
Vintage Construction
NO BID
Staff reviewed the bids with F
& 0 Engineering and recommended awarding the con-
tract to the low bidder, W. J.
Stewart Contracting, in the amount of $130,784.00,
plus a 5% contingency of $6,539.00,
for a total of $137,323.00. The recommended
f base bid amount is based on two
deductions -- one of $2,500 for the builder's
risk, which is being provided
by the Commission; the other of $1,700 for direct
burial of electrical wires in
lieu of PVC. Staff also did not recommend approving
the alternate, which was for concrete
pads and additional lighting, as staff does
not feel they are necessary.
Staff noted that the low bidder is also the same contractor installing the pilings
for this project, which should result in an elimination of a time delay between
the two phases of this project.
Funds for this purchase will come from the Capital Improvement Budget.
Moved by Mr. Wilcox, supported by Mr. Kuhn to award the
bid for the contract to construct the boat rental building
and shelter pavilion for the boat rental facility at Grove -
land Oaks to the low bidder, W. J. Stewart, in the amount
of $130,784.00, plus a 5% contingency of $6,539.00, for a
total amount of $137,323.00.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Fox, Gnau, Kuhn, Lewis, Moore, Stanley (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 7
(Commission Meeting, October 2, 1985)
WATERFORD OAKS PAVING:
Bids were received to complete the asphalt paving of the Waterford Oaks Activity
Center and the Administrative Office. Bids included the extension of paving from
the Activity Center to the Recreation Annex and Technical Support, the resurfacing
of the Administration area, additional parking along the north boundary of the
drive, and a storm water drain to alleviate the standing water at the Adminis-
tration parking lot.
The bids are as follows:
Apex Asphalt
$31,837.30
Lind Asphalt Paving
38,212.50
Detroit Concrete
37,805.00
Thompson -McCully
46,831.05
Cadillac Asphalt
NO BID
Harabedian Paving
NO BID
Bush Brothers
NO BID
Allied Construction
NO BID
Staff reviewed the bids and recommended awarding the contract to the low bidder,
Apex Asphalt, in the amount of $31,837.30, plus a 5% contingency, for a total
amount of $33,430.00. Funds for this project have been approved in the Capital
Improvement Budget.
Moved by Mrs. Stanley, supported by Mr. Kuhn to award the
contract for the asphalt paving of the Waterford Oaks
Activity Center and the Administration Office to the low
bidder, Apex Asphalt, in the amount of $31,837.30, plus
a 5% contingency, for a total of $33,430.00.
ROLL CALL VOTE:
AYES: Wint, Fox, Gnau, Kuhn, Lewis, Moore, Stanley, Wilcox (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---A landfill is being proposed in Holly Township near Groveland Oaks, and Holly
Township Supervisor W. L. Swarthout contacted staff to request the Commission
formally consider making a stand against it.
Staff contacted Corporation Counsel to see what position the County has taken
on this; also, staff met with Milt Handorf and George Schutte, who noted there
should be no trouble with traffic to the park, nor should there be a visual hin-
drance. This will in no way be similar to the Stablex proposal.
Commission concurred with staff's recommendation not to make a stand on this
proposal.
3 - 8
(Commission Meeting, October 2, 1985)
---Springfield Township Supervisor Collin Walls has approached staff with a pro-
posal to apply for a Michigan Department of Commerce Equity Program grant of
$100,000, which is being offered to cities, townships, and villages under 40,000
in population to improve facilities for tourism and cultural arts activities.
Springfield Township would be the recipient of the grant, but the money would
be used to improve the Springfield Oaks YAC. Oakland County Commissioner Anne
Hobart will be asking the Oakland County Board of Commissioners to commit an
additional $25,000 toward this project, if the grant is approved.
Staff recommended the Commission approve the grant application for Springfield
Township for the renovation of the Springfield Oaks YAC as a joint venture between
the County of Oakland and the Township of Springfield, and to send a letter to
the Michigan Department of Commerce supporting this effort.
Moved by Mrs. Fox, supported by Mr. Lewis to approve the
application of a grant for $100,000 by the Township of
Springfield through the Michigan Department of Commerce
Equity Program as a joint effort with the County of
Oakland for the renovation of the Springfield Oaks YAC,
and to send a letter under the Chairman's signature to the
Michigan Department of Commerce indicating the Commission's
approval.
Motion carried.
---Staff is working with the representatives of senior citizen programs from Holly,
Rose, Springfield, and Groveland Townships in establishing a pilot senior citizens
program at the Springfield Oaks YAC. This program will be on a once -a -week basis
every Thursday from October 10 through March. This project, being held in coop-
eration with the senior citizens governing board in this area, should help get
better use of the YAC and create some needed activity for seniors in this area.
---Thursday, October 31, at 9:30 a.m. is the date scheduled for the budget review
meeting. If more time is required to complete the review, it will be included
on the agenda for the next regular meeting of Wednesday, November 6, at 9:30 a.m.
The Recreation Master Plan work session with Snell Environmental Group is also
on the agenda for the November 6 Commission meeting. This work session is expected
to last until approximately 1:30 p.m.; lunch will be provided.
---Chairman Wint has been selected as a recipient of the APRS Meritorious Service
Award for Citizens. This award will be presented to him at an awards breakfast
on Sunday, October 27, at the NRPA Congress in Dallas, Texas.
---Staff requested Commission approval of a resolution in favor of the state
creating a new twentieth Department of Recreation, Tourism, Culture and Leisure
Services. This department will consolidate travel and tourism interests, which
are now handled through several different state departments, into one department.
Moved by Mr. Kuhn, supported by Mrs. Stanley to approve the
following resolution in favor of the creation of a twentieth
Department of Recreation, Tourism, Culture and Leisure Ser-
vices for the State of Michigan:
(Commission Meeting, October 2, 1985)
WHEREAS, the Oakland County Parks and Recreation Commission
is endeavoring to provide leisure pursuits and parks and rec-
reation opportunities to the people of Oakland County; and
WHEREAS, the Commission is committed to serving all local
governments and communities; and
WHEREAS, the coordination of providing leisure services
could only benefit the people of Michigan; and
WHEREAS, state funding would be used more effectively for
leisure opportunities in Michigan including the cultural arts,
tourism and recreation; and
WHEREAS, centralized coordination would aid in the planning
and development of leisure pursuits; and
WHEREAS, the State's increasing its leadership in the pro-
motion of the "Say Yes to Michigan" tourism campaign would have
major impact; and
WHEREAS, incorporating the functions of leisure to one
authority, rather than being fragmented throughout the state
agencies would benefit leisure; and
WHEREAS, tourism and leisure could be better marketed in
the State; and
WHEREAS, coordinating all leisure activities would be
advantageous to residents and visitors;
NOW THEREFOR BE IT RESOLVED that the Oakland County Parks
and Recreation Commission urges the State of Michigan to develop
the twentieth Department of Recreation, Tourism, Culture and
Leisure Services.
Motion carried.
---Commissioner Kuhn updated the Commission on the activities and requests of
the Saturn project, including their request to lease part of the land the Oakland
County Parks and Recreation Commission now leases as part of the Red Oaks park.
That request was later rescinded in favor of another location.
---A plaque was presented to the Commission from the MRPA Scholarship Committee
in thanks for the Commission's continued support by hosting their annual scholar-
ship golf outing at Springfield Oaks Golf Course.
The Commission requested staff to convey their thanks for the plaque; and to inform
them the Commission is pleased to do this, and would like to donate any money
that might be used for future plaques back into the scholarship fund.
---The Oakland Parks Foundation has scheduled a fundraiser/cocktail party on
November 17, 1985, from 1-3 p.m., at Sid and Bunny Goldman's home. Invitations
will be mailed shortly.
3 - 10
(Commission Meeting, October 2, 1985)
---Ralph Richard informed the Commission that the Red Oaks Wave Pool will have
only a three -flume water slide rather than four, because of unforeseen additional
costs to be incurred in the parking area and moving power lines.
Meeting adjourned at 10:57 a.m.
Next meeting will be the Budget Review on Thursday, October 31, at 9:30 a.m.
Next regular Commission meeting will be Wednesday, November 6, 1985, at 9:30 a.m.
Pecky D. Lewis, Jr.
Secretary
�' 0�' 7
'� J, � � �
Karen Smith
Recording Secretary
ks
3 - 11