HomeMy WebLinkAboutMinutes - 1985.12.04 - 38786OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 4. 1985
The meeting was called to order at 9:39 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., John
Gnau, Jr., George Kuhn, Lillian Moffitt, Daniel Murphy, Carol Stanley
CHAIRMAN MEMBERS ABSENT:
Walter Moore, Richard Wilcox
ALSO PRESENT:
Parks and Recreation
Department of Public Works
Treasurer's Office
Purchasing
Oakland Parks Foundation
Hoyem-Basso
Barton-Malow
Sylvan Industrial Piping
Kerr Machinery
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Joseph Figa, Chief, Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant
Milton Handorf, Director
C. Hugh Dohany, Treasurer
Wally Evans, Chief of Purchasing
Fran Greenebaum, Executive Director
Harry Diamond, Consultant
Mike Barrath
Jack Korb
Scot Norris
John Clark
Irvin Holland
Bill Denyes
Moved by Mr. Lewis, supported by Mrs. Moffitt to approve the
minutes of the meeting of August 14, 1985, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mrs. Fox to approve the payment
of Vouchers 8-1 through 8-369 and Interdepartmental Payment
Register for July, 1985.
Motion carried.
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(Commission Meeting, September 4, 1985)
STATEMENT OF OPERATIONS:
Moved by Mr. Murphy, supported by Mrs. Stanley to receive the
Statement of Operations as of July 31, 1985.
Motion carried.
ACTIVITIES REPORT:
Jon Kipke reviewed the Wave Pool special events and the volunteer recognition
programs, making recommendations for next year.
Moved by Mr. Murphy, supported by Mrs. Stanley to receive the
Activities Report for July, 1985.
Motion carried.
RED OAKS WAVE POOL:
Ralph Richard reviewed the progress on the Red Oaks Wave Pool project to date.
Staff received the bid in August for construction management from Barton-Malow,
which was $5.2 million; after meeting with staff, the project was downscaled to
bring the cost closer to the budget. As a result of the downscaling, the pool
is now 1 1/3 times the size of the Waterford Oaks Wave Pool and the waterslide
will have a minimum of three flumes. Modifications were also made of the deck
area and buildings.
Scot Norris, Barton-Malow, reviewed the proposal, noting it is a guaranteed not -
to -exceed maximum price. Any money left over from the project will be the Com-
mission's; this will not be a cost savings split between Barton-Malow and the
Commission.
Barton-Malow will bid work for the subcontractors. After review and approval
by Hoyem-Basso and staff, Barton-Malow will write contracts to the subcontractors.
Prices for the single -source items, such as wave -making machinery, will be nego-
tiated.
Staff is negotiating a price for the waterslide flumes. Have asked for a price
of $475,000 for four flumes and $400,000 for three flumes. There has been $450,000
budgeted for this item; if the negotiated price for the four flumes is agreed
upon by the company, staff will return to the Commission for approval of the
additional $25,000 expenditure.
Corporation Counsel has approved the proposal as to form; minor changes are neces-
sary, which will be negotiated by staff with Barton-Malow.
Staff recommends approval of the construction management proposal from Barton-
Malow for the guaranteed not -to -exceed maximum price of $4,321,971.00.
Commission Gnau questioned whether or not there was adequate insurance coverage;
staff will confirm.
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(Commission Meeting, September 4, 1985)
Moved by Mr. Kuhn, supported by Mr. Lewis that the Oakland
County Parks and Recreation Commission hereby approves the
contract for construction management with the firm of
Barton-Malow Company, subject to final approval by Cor-
poration Counsel, for the construction of the Red Oaks
Water Park in the amount not to exceed $4,321,971.00, as
authorized in the construction management document dated
September 4, 1985, included with the scope of the project
as authorized on Exhibit 1, Pages 1 and 2, of said
document. Furthermore, let it be authorized to negotiate
with the appropriate parties for an additional fourth
flume not to exceed $25,000.00.
ROLL CALL VOTE:
AYES: Fox, Gnau, Kuhn, Lewis, Moffitt, Murphy, Stanley, Wint (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GROVELAND OAKS BOAT RENTAL FACILITY:
Bids were received for the installation of 32 pilings to be used for the foundation
of the boat rental structure and 150-foot pedestrian bridge. They are as follows:
A. J. Williams
W. J. Stewart
E. C. Korneffel
$117,711.00
42,680.00
59,800.00
Bids were reviewed by County Engineering and parks staff; staff recommends awarding
contract to the low bidder, W. J. Stewart, in the amount of $42,680.00, plus a
5% contingency of $2,134.00, for a total of $44,814.00.
Funds for this expenditure are included in the 1985 Capital Improvement Budget,
with half being funded by the DNR grant.
Moved by Mr. Lewis, supported by Mrs. Moffitt to award the
contract for the installation of 32 pilings for the
foundation of the boat rental structure and the 150-foot
pedestrian bridge at Groveland Oaks to the low bidder,
W. J. Stewart, in the amount of $42,680.00, plus a 5%
contingency of $2,134.00, for a total amount of $44,814.00.
ROLL CALL VOTE:
AYES: Gnau, Kuhn, Lewis, Moffitt, Murphy, Stanley, Wint, Fox (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Chairman Wint was excused from the meeting and Vice Chairman Jean Fox assumed
the chair.
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(Commission Meeting, September 4, 1985)
SENIOR OLYMPICS:
Vice Chairman Fox reported on the Michigan Senior Olympics, which were held on
Saturday, August 17, noting how well run and well attended the program was.
Vice Chairman Fox read a plaque the Commission received from the Senior Olympics
and a Proclamation from the Oakland County Board of Commissioners for the Parks
Commission's support and co-sponsorship of this program.
TREASURER'S REPORT:
County Treasurer C. Hugh Dohany reviewed his responsibilities as treasurer for
the County, including the Parks Commission. He noted that, by law, all funds
must go through the Treasurer's Office, and that he has the authority to invest
those funds. In the past, his office has given Parks staff the choice of several
options to invest; however, the Commission noted they would prefer the Treasurer's
Office to make the investment and inform staff of their decision.
MANAGER'S REPORT:
---Commissioners received a list of the cable programs that have been completed.
Staff will be looking at purchasing equipment to produce these programs ourselves.
---Received a thank you letter from Groveland Township Clerk Beth Steele for the
Commission's support of their swim program at Groveland Oaks.
---Staff received an offer to purchase Camp Nahelu, which is located north of
Independence Oaks. Asking price is $1.25 million. Because of close proximity
to Independence Oaks and Orion Oaks, staff recommends not to pursue this offer.
Moved by Mrs. Stanley supported by Mr. Lewis to not pursue
the offer to purchase Camp Nahelu because of the close
proximity to Independence Oaks and Orion Oaks, and have
staff write a letter to the real estate agent informing
them of the Commission's decision.
Motion carried.
---Budget review meetings will be held between October 28 and November 8. Please
inform staff of any dates you will not be available, so staff can schedule accord-
ingly.
---Staff has met with Safety to discuss the issue of providing security in the
parks for 1986. There will be a reduction in our costs, which will be outlined
in the 1986 budget.
---Staff has received word that the pre -applications sent to the Department of
Natural Resources earlier this year have been denied. The DNR received more than
300 requests for more than $22 million; less than $3 million is expected to be
available.
Kerry Kammer has notifed staff that he is working on the possibility of the Com-
mission receiving a special grant of $42,000 for the picnic shelter project.
Also, staff has applied for the grant for the purchase of the 200± acres adjacent
to Groveland Oaks. Ralph Richard and Joe Figa will be making a presentation in
Lansing on this project next week.
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(Commission Meeting, September 4, 1985)
NEW BUSINESS:
---Groundbreaking ceremony for the Red Oaks Wave Pool project will be Wednesday,
October 2. The regular Commission meeting will be held there at 9:30 a.m. that
day; groundbreaking ceremony will follow.
---After review of the radio and telephone systems for the county -owned vehicles,
staff recommends the purchase of one telephone for installation in the Manager's
vehicle. The telephone has a greater range than the radio and will ensure privacy
when needed for messages.
Purchasing received bids for the purchase of cellular telephones. They will be
awarding the bid to Ameritech at a price of $2,100 plus a $50/month maintenance
fee.
Moved by Mrs. Stanley, supported by Mr. Gnau to approve the
expenditure of $2,100 for the purchase of a cellular telephone
from Ameritech for the manager's county -owned vehicle.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Moffitt, Murphy, Stanley, Gnau (6)
NAYS: Fox (1)
A sufficient majority having voted therefor, the motion carried.
Next meeting will be October 2, 1985, 9:30 a.m., at the Red Oaks Golf Course.
Moved by Mr. Kuhn to adjourn the meeting.
Meeting adjourned at 11:23 a.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
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