HomeMy WebLinkAboutMinutes - 1986.04.09 - 38787OAKLAND COUNTY PARKS AND RECREATION COMMISSION
April 9, 1986
The meeting was called to order at 9:40 a.m. by Vice Chairman Jean Fox in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Ralph Nelson,
John Olsen, Carol Stanley
COMMISSION MEMBERS ABSENT:
Chairman Lewis Wint, John Gnau, Walter Moore, Daniel Murphy
ALSO PRESENT:
Parks and Recreation
Department of Public Works
Purchasing
Corporation Counsel
Oakland Parks Foundation
Baker, Abbs, Cunningham &
Klepinger, Inc.
Oakland Press
Oakland Co. Chamber of Commerce
Oakland Golf Dome Associates
Van Dyke Sports Center
Gold Wing Road Riders Assoc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Sheila Cox, Accountant
Janet Pung, Public Communications Officer
Arnold Johnston, Chief of Parks
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief, Design and Development
Dan Stencil, Recreation Supervisor
Portia Fields -Anderson, Recreation Supervisor
Mary Zednik, Public Communications Assistant
Milton Handorf, Director
Wally Evans, Chief of Procurement
Jack Hays, Counsel
Fran Greenebaum, Executive Director
Ernest Baker, Chairman
Kit King, President
Greg Holub, Vice President
Lorraine MacGregor
Scott Simons, Reporter
LaTanya Matthews
John Paglino, General Partner
Walter Halan, Owner
George Brody, Owner
Gary Hendershot
Al Craddock
Diane Shepard
Moved by Mrs. Stanley, supported by Mr. Kuhn to approve the
minutes of the meeting of March 5, 1986, as written.
Motion carried.
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(Commission Meeting, April 9, 1986)
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mr. Kuhn to approve the payment
of Vouchers 3-1 through 3-305 and the Interdepartmental Payment
Register.
Motion carried.
STATEMENT OF OPERATIONS:
Moved by Mr. Lewis, supported by Mr. Nelson to accept the
Statement of Operations as of February 28, 1986.
Motion carried.
ACTIVITIES REPORT:
Ralph Richard reviewed the Activities Reports for February and March, 1986.
PROPOSED MARKETING CONSULTANTS:
Representatives from the firm of Baker, Abbs, Cunningham, & Klepinger presented
their proposal for marketing the Oakland County Parks, including the possibility
of using corporate sponsorships to help promote the parks.
Staff recommended awarding a contract with BAC&K for the remainder of 1986 as
marketing communications consultants for the Oakland County Parks at a fee of
$2,100 per month plus expenses. Contract would be subject to review for renewal
at the end of the year by the Commission.
The Commission expressed an interest in reviewing some of the programs proposed
by the firm.
Moved by Mr. Olsen, supported by Mrs. Stanley to enter into a
contract with the firm of Baker, Abbs, Cunningham & Klepinger,
Inc., as marketing communications consultants for the Oakland
County Parks and Recreation Commission for the remainder of
1986 at a fee of $2,100 per month plus expenses, subject to
review for renewal at the end of 1986.
ROLL CALL VOTE:
AYES: Fox, Kuhn, Lewis, Nelson, Olsen, Stanley (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
1 QA5 ATTT)TT:
Staff reviewed the auditor's findings, concurring with Janz & Knight's recommenda-
tion to amend the 1985 Operating Budget to $5,107,268 to be in compliance with
the Michigan Uniform Budgeting Act and the Commission's By -Laws.
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(Commission Meeting, April 9, 1986)
Moved by Mr. Lewis, supported by Mr. Olsen to amend the 1985
Operating Budget to $5,107,268 to be in compliance with the
Michigan Uniform Budgeting Act and the Commission's By -Laws.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Nelson, Olsen, Stanley, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PROGRAM PROPOSAL - MOONWALK:
Recreation Supervisor Portia Fields -Anderson reviewed the proposal for the purchase
of a moonwalk structure for rental to the public as a "Moon Mobile" through the
Mobile Recreation program.
The Commission suggested setting a sliding fee scale similar to what is being
used for the Show Mobile.
Moved by Mr. Kuhn, supported by Mrs. Stanley to approve the
purchase of a moonwalk structure for use as a rental unit
through the Mobile Recreation program.
ROLL CALL VOTE:
AYES: Lewis, Nelson, Olsen, Stanley, Fox, Kuhn (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
COMMUNITY ASSISTANCE PROGRAM:
Portia Fields -Anderson reviewed the Community Assistance Program, recommending
an appropriation of $12,500 for the 1986 Mobile Recreation program.
Commissioner Olsen recommended doubling the amount of the appropriation to $25,000.
Discussion followed.
Moved by Mrs. Stanley, supported by Mr. Olsen to approve the
expenditure of $12,500 for the Community Assistance Program
for the 1986 Mobile Recreation program.
ROLL CALL VOTE:
AYES: Nelson, Olsen, Stanley, Fox,.Kuhn, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, April 9, 1986)
BID ITEMS:
Moved by Mrs. Stanley, supported by Mr. Olsen to award the
following bids as recommended by Purchasing and staff:
20' x 40' tent with logo for Mobile Recreation from the low
bidder, O'Henry Productions, in the amount of $2,475.
Fertilizers for the parks and golf courses as a split bid to
the low bidders meeting specifications as follows: 4 tons tee
fertilizer to Turf Grass for $1,568; 75 tons fairway fertilizer
to Turf Chemicals for $20,475; 4 tons milorganite fertilizer to
Utica Distributors for $728; and 8 tons greens fertilizer to
W. F. Miller for $3,481.60. Total purchase amount for all
fertilizers is $26,252.60.
Turf chemicals for the parks and golf courses to be split and
awarded to the low bidders meeting specifications as follows:
Fungo 50, Daconil, Microgreen, Proxol, Exhalt, Banvel and Embark
to Benham in the amount of $2,356.25; Thiram to W. F. Miller for
$1,450; Bayleton and Round -Up to Turf Grass for $2,250; Tersan
to Turf Chemicals for $284; and the 24D to Chem-Trol for $832.80.
Total purchase price for all of the turf chemicals is $7,178.05.
Paving the cart path on #15 fairway and between the maintenance
building and the Clubhouse at Glen Oaks to the low bidder for the
total project, Allied Construction, in the amount of $6,570.70.
Splitting the bids for the purchase of 13 golf cars for White
Lake Oaks, Red Oaks, Springfield Oaks and Addison Oaks as
follows: eight (8) 3-wheel electric golf cars to Michigan Golf
Cars (Melex) for $15,960; four (4) 4-wheel gasoline cars to
Kubik (Columbia) for $8,900; and the one (1) 4-wheel electric
car to Burrington (Yamaha) for $2,150. Total cost of the golf
cars is $27,010.
32 electric golf cart chargers, with trade-in of our presently -
owned chargers, to the low bidder, Michigan Golf Car, for
$4,800.
Water softener for the White Lake Oaks Clubhouse to the low
bidder meeting specifications, Lakeland, in the amount of $3,500
installed.
2 memory disc drives with 1 year service contract for two Canon
memory typewriters in the Administration office to the low
bidder, Michigan Business Machines, in the amount of $1,477.
44-passenger bus frame for Mobile Recreation from the GM Truck
Center for $19,709 and the bus body from Hoekstra Truck Sales
for $14,251, for a total price of $33,960.
2 pressure washers for the wave pools from the low bidder
meeting specifications, RWL Services, in the amount of $2,800.
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(Commission Meeting, April 9, 1986)
5 Hustler water-cooled diesel mowers from Hustler in the amount
of $6,000 each, as an agreement for compensation for the diffi-
culties experienced with their air-cooled diesel models.
Ceiling tile for the remodeling project at White Lake Oaks from
R. E. Leggitt in the amount of $1,135.74.
Floor tile for the remodeling project at White Lake Oaks from
Riemer Floors in the amount of $1,125.50.
126 dozen extra duty first -line quality tennis balls and 60
dozen practice tennis balls for the Waterford Oaks Tennis Complex
to the low bidder meeting specifications, Penn Athletic Products,
in the amount of $1,388.64.
105 picnic tables for Red Oaks, Groveland Oaks, and Independence
Oaks to the low bidder, Clayton Company, in the amount of
$10,368.75.
ROLL CALL VOTE:
AYES: Olsen, Stanley, Fox, Kuhn, Lewis, Nelson (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
EXECUTIVE SESSION:
Moved by Mr. Nelson, supported by Mr. Lewis to adjourn to
Executive Session.
Motion carried.
Meeting adjourned to executive session at 11:15 a.m.
Meeting re -convened at 11:30 a.m.
GOLF DOME LEASE:
Moved by Mr. Olsen, supported by Mr. Lewis to approve the
assignment of the lease with Oakland Golf Dome Associates to
Van Dyke Sports Center, subject to aproval from Corporation
Counsel within 90 days.
Commissioner Kuhn was excused from the meeting.
Staff noted that the lessee was proposing amendments to the current lease with
the Commission.
Discussion followed on the proposed amendments.
Vote on the motion was tabled until the next Commission meeting because of lack
of quorum.
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(Commission Meeting, April 9, 1986)
MOTORCYCLE POLICY:
Al Craddock, Gold Wings Road Riders Association, requested Commission consideration
to amend the policy banning motorcycles in the Oakland County Parks.
Commission directed staff to review the policy, taking into consideration restric-
tions on size and noise levels, and special camping days for those groups for
group camping on an experimental basis.
Next meeting will be Wednesday, April 23, at 9:00 a.m.
Meeting adjourned at 12:23 p.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
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