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HomeMy WebLinkAboutMinutes - 1986.08.06 - 38789OAKLAND COUNTY PARKS AND RECREATION COMMISSION August 6. 1986 The meeting was called to order at 9:20 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., Walter Moore, Ralph Nelson, John Olsen, Richard Vogt COMMISSION MEMBERS ABSENT: George Kuhn, Daniel Murphy, Carol Stanley ALSO PRESENT: Parks and Recreation Baker, Abbs, Cunningham & Klepinger Oakland Parks Foundation APPROVAL OF MINUTES: Ralph Richard, Manager Arnold Johnston, Chief of Parks Joseph Figa, Chief, Design and Development Steve VandenBossche, Engineering Aide Mary Zednik, Public Communications Ass't. Sheila Cox, Accountant Mike Thibodeau, Chief of Golf Greg Holub, Vice President Marilyn Palliaer, Account Representative Fran Greenebaum, Executive Director Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of the meeting of July 16, 1986, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mr. Nelson to approve the payment of Vouchers 7-158 through 7-365, and the Inter- departmental Payment Register. ROLL CALL VOTE: AYES: Fox, Lewis, Nelson, Olsen, Vogt, Wint (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, August 6, 1986) STATEMENT OF OPERATIONS: Moved by Mr. Vogt, supported by Mr. Olsen to accept the Statement of Operations as of June 30, 1986. Motion carried. 1987 PRELIMINARY BUDGET: Staff presented the 1987 Preliminary Budget, which was compiled in accordance with the County Executive's request to present an "all funds budget" to the citi- zens of Oakland County. This preliminary budget of $7.6 million reflects an in- crease of 6% in revenues and a 5% increase in expenses. Staff recommended the Commission approve and forward the budget to the County Executive, with a notation that it is just a preliminary budget and that the Parks and Recreation Commission will go through its complete budget process later in the year. Moved by Mr. Lewis, supported by Mr. Nelson to approve the 1987 Preliminary Budget and to have it forwarded to the County Execu- tive for presentation with the 1987 "all funds budget". ROLL CALL VOTE: AYES: Lewis, Nelson, Olsen, Vogt, Wint, Fox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Commissioner Nelson noted that at the last Finance Committee meeting, the County's insurance group Gallagher Bassett reported that the Parks and Recreation Commission was the only department to implement or begin the implementation of all of their recommendations. Commissioner Nelson commended staff on a fine job. CAPITAL IMPROVEMENT BUDGET UPDATE: An update of the Capital Improvement Budget was distributed, noting projects in progress and the funding status. PARK INFORMATION SIGN: Greg Holub, Baker, Abbs, Cunningham & Klepinger, presented a proposal to the Com- mission for an electronic message center sign to be placed on the Commission's lease property at Red Oaks on I-75 and 12 Mile Road. The two-sided sign would be approximately 10' x 22' and would include the Commission's name and possibly the logo, a 4-line message area, and room for two or three corporate sponsor ads. The Commission would receive approximately 40 percent of the message time; 40 percent would be sellable, and 20 percent would be for community service. Cost for installation and maintenance of the sign, which would be paid for by Eller Sign, is approximately $600,000. The Commission would be responsible for 3 - 2 (Commission Meeting, August 6, 1986) the utility costs to run the sign, and would have the facilities to upgrade the message within the Administrative office. Commissioners voiced their concerns over the choice of corporate sponsors to be included in the sign, noting they want a ban on cigarette, alcohol, and political advertising. They also requested final approval of all sponsors and a complete breakdown of the costs involved and what the Commission would be responsible for. Staff will be in contact with the City of Madison Heights for approval of the concept and will contact Corporation Counsel on the approval of the sign on the land leased to us by the Oakland County Drain Commission. Commission directed BAC&K to proceed with the negotiations for the message center sign with the above -noted restrictions. RTD TTEMR: As per the information filed in the agenda, the following bids were approved for purchase: Moved by Mrs. Fox, supported by Mr. Lewis to award the bid for the purchase of quarry floor tile for the kitchen at the Springfield Oaks YAC to the low bidder, Beaver Distributors, in the amount of $1,121.77. ROLL CALL VOTE: AYES: Nelson, Olsen, Vogt, Wint, Fox, Lewis, Moore (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mr. Vogt, supported by Mr. Moore to have staff prepare a report on the expenses and utilization of the Springfield Oaks YAC for 1985 and to date 1986, and to bring that infor- mation, along with a list of needed improvements and their costs, back to the Commission as an agenda item. The 1987 Preliminary Budget will also be changed to include a request to be submitted to the County Board of Commissioners that they reimburse the Parks and Recreation Commission the full amount of expenses incurred in the operation of the YAC. Motion carried. Staff was directed to invite the chairmen of the Planning and Building and Finance Committees to the Parks Commission meeting when this item will be discussed. Moved by Mr. Moore, supported by Mrs. Fox to award the bid for the installation of brick pavers at the entrance of the Glen Oaks Clubhouse to the low bidder, C & H Landscape Company, in the amount of $9,996.50. Motion carried. 3 - 3 (Commission Meeting, August 6, 1986) Moved by Mr. Moore, supported by Mr. Nelson to award the bid for the purchase of a hydraulic pump for a 72" rotary mower at the Springfield Oaks Golf Course to the local dealer, Lawn Equipment, in the amount of $1,104. Motion carried. PLAQUE PRESENTATION: Manager Richard presented the following awards to the Commission: ---A Certificate of Appreciation from the Oakland Livingston Human Services Agency for the Commission's support and cooperation in the 1986 Senior Citizen Picnic. ---A Friends Award plaque from the National Association of Counties Parks and Recreation Officials commending the volunteer work of the Nordic Ski Patrol. This honor had been awarded at the annual conference earlier this summer. ---A plaque from the Hot Air Balloon Festival Committee for the Commission's sup- port and cooperation in the festival held on July 19, 1986. Moved by Mr. Olsen, supported by Mr. Vogt to direct staff to pursue the possibility of sponsoring a national hot air bal- loon race. Motion carried. MANAGER'S REPORT: In addition to the report filed in the agenda, Manager Richard noted the following: ---Staff has been invited to the Mayors Association Meeting on September 10 in Berkley. Staff will be reviewing the Commission's plans for the future and the proposal from the Van Dyke Sports Center for Red Oaks. The next Commission meeting will be Wednesday, September 3, at 9:00 a.m. Meeting was adjourned at 11:30 a.m. Pecky D. Lewis, Jr. Secretary *LZZ,) 0," Karen Smith Recording Secretary ks 3 - 4