HomeMy WebLinkAboutMinutes - 1986.01.29 - 38796OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 29. 1986
The meeting was called to order at 9:44 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Walter Moore, Daniel Murphy, Ralph Nelson
COMMISSION MEMBERS ABSENT:
John Gnau, Lillian Moffitt, Carol Stanley
ALSO PRESENT:
Parks and Recreation
Department of Public Works
Corporation Counsel
Oakland Parks Foundation
COMMISSION MEETING, JANUARY 22, 1986:
C. L. Ross, Chief, Administrative Services
Sheila Cox, Accountant
Jan Pung, Public Communications Officer
Steve VandenBossche, Engineering Aide
Milton Handorf, Director
Jack Hays
Fran Greenebaum, Executive Director
A regular Commission meeting was held on Wednesday, January 22, 1986; however,
because there was not a quorum present, no official business was transacted.
Instead, the Commission reviewed the agenda and recommended the following items
be approved at the next regular meeting.
Approval of Minutes of the December 4, 1985, public hearing for the proposed 1986
Operating Budget, as written.
Approval of Minutes of the meeting of December 4, 1985, as written.
Approval of Payments: Vouchers 12-1 through 12-246 and interdepartmental payment
for November, 1985.
Receive the Statement of Operations as of November 30, 1985.
Receive the Activities Report as of December 31, 1985.
New Countv Insurance Program:
Glen Dick, Director of Central Services, presented the County's new insurance
program, which is now contracted to A. J. Gallagher. The firm will be working
with staff to review our operations and give the department a synopsis, including
recommendations for budget considerations for 1987. Our claims will be handled
in the same manner as before.
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(Commission Meeting, January 29, 1986)
Accept the Public Communications Quarterly Report:
Janet Pung reviewed with the Commission the quarterly report for the months of
October through December, 1985, noting articles and programs completed, and media
interviews staff gave.
4-H Pole Barn Request Approval:
Consideration and approval has been requested by the 4-H of a 60' x 200' pole
barn to be erected at the Springfield Oaks YAC to replace the horse tents rented
every year during the 4-H Fair. This facility would be available for use by the
Parks and 4-H for other events throughout the year.
Funds for this project will be raised through various fundraisers by the 4-H;
no Commission funds will be allocated.
Parks staff will have final approval as to location and design.
Staff recommended approval of the request, which will be forwarded to the County
Planning and Building Committee for their information.
Kammer/Michigan Consultants, Inc. Agreement Renewal:
Kerry Kammer has been newly appointed to the Michigan Natural Resources Commission.
Because he will be unable to lobby on behalf of the Commission before the Natural
Resources Commission and the Department of Natural Resources due to a conflict
of interest, he presented a revised copy of his agreement with the Commission
for approval. The new agreement reflects a decrease in his payment to $1,000
per month, and the language has been reworded to reflect his decrease in duties
for the Commission.
Mr. Kammer noted his success in obtaining a $50,000 grant for picnic shelters,
and a grant from the Michigan Land Trust Fund for the additional acreage at Grove -
land Oaks.
Staff recommended renewing the agreement as per the proposed changes; agreement
will be forwarded to Corporation Counsel for approval.
Mrs. Fox commented that she would not vote in favor of this renewal, feeling there
would still be a conflict of interest.
Picnic Shelter Bid Approval:
The following bids were received for the purchase of two 30' x 60' and one 45'
hexagonal pre-fab picnic shelters:
Vendor
30' x 60' Total
45' Total
Grand Total
Litchfield Industries
$17,750.00
$ 8,966.00
$26,716.00
Jack Golden
18,700.00
10,395.00
26,645.00*
Poligon/Div. W. H. Porter
22,620.00
12,290.00
34,910.00
Jennings Company
18,532.00
12,860.00
31,392.00
Miracle Recreation Equip.
19,750.00
12,850.00
32,600.00
Other "NO BID's" were received from Seavey Corporation, Belson Manufacturing,
C. G. United, and Clayton Company.
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(Commission Meeting, January 29, 1986)
*Actual Grant Total of bid from Jack Golden is $29,095; however, if bid is
awarded in total and not split, Jack Golden will deduct an additional $2,450,
which is reflected in Grand Total Column.
These picnic shelters have been funded through a special grant of $50,000 the
Commission has received through the efforts of Kerry Kammer. One each will be
built to supplement existing shelters at Addison and Independence Oaks; the third
will be a new facility at Waterford Oaks. This project has been approved in the
Capital Improvement Budget.
Installation will be completed by our Technical Support crew, with the concrete
floors by contract.
Staff concurred with Purchasing's recommendation to award to the low bidder, Jack
Golden, in the amount of $26,645.
Springfield Oaks Clubhouse Kitchen Renovation Bid Approval:
Bids were received for architectural services for the new addition and kitchen
renovation at the Springfield Oaks Clubhouse. They are as follows:
Gary Jackson $15,000
Denyes & Freeman Assoc. 7,200 + any supervision at $50/hour
The Miller Group 5,980 + $720 construction administrative
services
Project will involve relocating the kitchen and opening up the banquet area.
This will allow more room for banquets and golf outings.
Oaks Management Corporation will share in the cost of new carpeting, refurbishing
the room, and moving the kitchen equipment.
Staff reviewed the bids and recommended awarding to the low bidder, The Miller
Group, in the amount of $5,980 plus $720 construction administrative services.
There has been $170,000 budgeted in the Capital Improvement Budget for this project.
Waterford Oaks Activities Center Renovation Bid Approval:
The following bids were received for the interior renovation of the Waterford
Oaks Activities Center:
Base Bid
Alt. #1
Alt. #2
Alt. #3
G.E.M.
$66,486.00
$ 9,450.00
$3,400.00
$1,950.00
Stewart Contracting
74,480.00
15,400.00
4,800.00
2,690.00
Baseline Constructors
86,350.00
13,500.00
7,865.00
3,800.00
O'Brien -Waterford
58,900.00
8,100.00
3,600.00
2,700.00
This will finalize the renovation
project,
and will include
new lighting, flooring,
treatment of the structural
work already completed, and
other amenities. Alter-
nates include reducing the
stage, painting
the ceiling
and beams, and
work in
the foyer.
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(Commission Meeting, January 29, 1986)
Staff concurred with Purchasing's recommendation to award the contract to the
low bidder, O'Brien -Waterford, for the base bid plus all three alternates, in
the amount of $73,300.
There was $65,000 budgeted for this project; the balance of $8,300 will come from
the operating contingency fund.
White Lake Oaks Kitchen/Grill Room Renovation Approval:
Staff received a quote of not -to -exceed $4,500 for preliminary drawings, or $35.00
per hour, for the White Lake Oaks kitchen/grill room renovation from a local archi-
tectural firm. Working drawings were an additional fee. A quote of $2,.500 for
both -preliminary and working drawings was then received from F & 0 Engineering.
The renovation will allow for a more usable and convenient grill room with less
conflict between areas. It will also allow future expansion of new restrooms
to serve the banquet area.
Staff recommended approving the expenditure of $2,500 to F & 0 Engineering for
the preliminary and working drawings. There has been $50,000 budgeted for this
project. Construction of the project will be completed by the Technical Support
crew.
Red Oaks Wave Pool Contract Revision Approval:
Because of requirements by the City of Madison Heights and the Oakland County
Drain Commission, several major changes in the.scope of the Red Oaks Wave Pool
project were required, which affected the Guaranteed Maximum Price (GMP) in the
contract with Barton-Malow. Changes included a major shift of parking, additional
utilities costs for sewer and storm, parking lot lighting, grading, and other
minor changes.
Staff recommended the amount of $157,718.03 be added to the Guaranteed Maximum
Price of the construction management contract with Barton-Malow.
White Lake Oaks Kitchen/Grill Room Renovation Bid Approval:
Bids were received for the purchase of quarry and ceramic tile for the renovation
of the White Lake Oaks kitchen/grill room. They are as follows:
Tile-N-Tile
NO BID
Virginia Tile
NO BID
Color Tile
NO BID
American Olean
NO BID
Genesee Tile
$1,174.42
Reimer Floors
1,873.06
The tile will be installed on the floor and walls of the kitchen; work is being
completed by Parks staff.
Low bidder, Genesee Tile, did not meet specifications; therefore, staff recommended
awarding the bid to Reimer Floors in the amount of $1,873.06.
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(Commission Meeting, January 29, 1986)
Funds for this purchase will come from the 1986 Capital Improvement Budget. There
has been $50,000 budgeted for this project.
Independence Oaks Nature Center Pedestal Lights Bid Approval:
Staff received a bid from Wood Form Inc. in the amount of $1,246.00 for the pur-
chase of two redwood pedestal lights for the walkway to the Independence Oaks
Nature Center. Wood Form is the sole source for this light.
Staff recommended the purchase from Wood Form, Inc. in the amount of $1,246.00
for both lights.
Technical Support Portable Gas Welder Bid Approval:
The following bids were received for the purchase of a 170 amp portable gas welder
for Technical Support:
Bostwick Braun NO BID
Eiden Equipment $1,764.94
Genesee Welding 1,300.00
Detroit Gas Products 1,180.00
This is a new piece of equipment, which will be used by Technical Support in the
field for capital improvement and building maintenance projects.
Staff concurred with Purchasing's recommendation to award the purchase to the
low bidder, Detroit Gas Products, in the amount of $1,180.00.
There was $1,629 budgeted in the Operating Equipment Budget for this purchase.
General Brochure Reprint Approval:
The following bids were received for the reprint of 25,000 general brochures:
TAC Business Forms $5,315.00
Flint Graphic Service 5,380.25
Motschall Printing 6,325.00
Because of time constraints, staff ordered the reprints from the low bidder, TAC
Business Forms. TAC Business Forms is the same vendor who completed a reprint
of our brochures in March, 1985.
Staff recommended approval of the expenditures for the reprints to the low bidder,
TAC Business Forms, in the amount of $5,315.00.
There are sufficient funds in the Public Communications section of the operating
budget for this purchase.
Waterford Oaks Wave Pool Strantrol Control Approval:
Purchasing received a bid in the amount of $4,400 from Kerr Machinery for the
purchase of a Strantrol controller for the Waterford Oaks Wave Pool. This is
a single source item; Kerr Machinery is the local representative for the manu-
facturer.
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(Commission Meeting, January 29, 1986)
This is a replacement purchase for the original equipment, which controls the
chlorination of the pool.
Staff recommended awarding the bid to Kerr Machinery in the amount of $4,400;
funds will come from the building maintenance line item of the operating budget
for the Wave Pool.
Red Oaks Outfront Rotary Mower Bid Approval:
Bids were received for the purchase of a 72" outfront rotary mower for Red Oaks.
They are as follows:
Lesco NO BID
Industrial Vehicle Sales NO BID
W. F. Miller (Jacobsen) $ 8,806.00
Weingartz Supply (Heckendorn) 9,265.00
Lawn Equipment (Cushman) 8,399.00
Wilkie Turf (Toro) 9,638.00
This mower will be an additional piece of equipment, which will be used at the
new Wave Pool and as a back-up unit at the golf course.
Staff recommended awarded to the high bidder, Wilkie Turf, for the Toro in the
amount of $9,638.00. Staff noted that the lower bids did not meet specifications
and would not be compatible with our existing Toro equipment in the park.
There was $10,000 budgeted in the operating equipment budget for this purchase.
Red Oaks Front End Loader Tractor Bid Approval:
The following bids were received for the purchase of a front end loader tractor
for Red Oaks:
Utica Tractor (Ford) $14,360.00
Munn Ford (Ford) 13,499.00
AIS (John Deere) 20,232.00
AIS (Kubota) 15,600.00
Gregware Equipment NO BID
Wm. F. Sell Company NO BID
This equipment is a replacement for an older tractor that is undersized for the
work load at Red Oaks. Staff will remove the front end loader and sell it at
the County auction; the tractor itself will be transferred to White Lake Oaks
to be used as a back-up mowing tractor.
Staff concurred with Purchasing's recommendation to award the bid to the low bidder,
Munn Ford, in the amount of $13,499.00. There was $15,000 budgeted in the Operating
Equipment Budget for this purchase.
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(Commission Meeting, January 29, 1986)
Glen Oaks Fairway Mower Bid Approval:
Bids were received for the purchase of a 7-gang, reel, fairway mower for Glen
Oaks. They are as follows:
W. F. Miller (Jacobsen) $ 8,349.00
Lawn Equipment (Roseman) 8,599.00
Wilkie Turf (Toro) 9,500.00
Lesco, Inc. NO BID
Industrial Vehicle Sales NO BID
Weingartz Supply NO BID
This equipment is a replacement for a 15-year old set of mowers, which will be
sold in the County auction.
Staff recommended awarding the purchase to the low bidder, W. F. Miller, in the
amount of $8,345.00.
There was $10,000 budgeted in the Operating Equipment Budget for this purchase.
Springfield Oaks Golf Course Mowing Tractor Bid Approval:
The following bids were received for the purchase of a mowing tractor for the
Springfield Oaks Golf Course:
Utica Tractor (Ford) $ 9,649.95
Munn Ford (Ford) 9,695.94
AIS (John Deere) 11,400.00
AIS (Kubota) 11,705.00
Gregware Equipment NO BID
Wm. F. Sell Company NO BID
This tractor is a replacement for a 20-year old model in poor condition, which
will be sold in the County auction.
Staff recommended awarding to the second low bidder, Munn Ford, in the amount
of $9,695.94. The low bidder, Utica Tractor, withdrew their bid, claiming a mis-
calculation.
There was $12,OOO budgeted in the Operating Equipment Budget for this purchase.
Received Manager's Report:
---Addison Oaks Changeover: During the past month, staff has been evaluating
the cross-country skiing at Independence Oaks and the snowmobiling at Addison
Oaks. With Independence averaging 1,000 skiers per day and snowmobiling averaging
between 80 and 100 per day on the weekends, plus considering the increasing demand
for more cross-country skiing, we are, as of February 15, making a crossover to
cross-country skiing at Addison Oaks.
Staff has set into operation this changeover. It will be evaluated for the remain-
der of the 1986 winter season to see if it has merit for the winter of 1987.
3 - 7
(Commission Meeting, January 29, 1986)
---Staff met with marketing representatives showing an interest in handling the
marketing responsibilities of the Commission on January 14. Proposals are due
February 3. Staff will review the proposals and narrow the field down to three
companies, who will be interviewed for a final decision. We are looking for an
interested Commission member to join the interview team for that final interview.
---The Commission received the last Franco update report for review. Ralph thanked
Dorothy Langan for her hard work this past year with the Commission programs.
---The department has started a program called "A Buck A Day', which is an incentive
program for the employees to find ways in which we can save at least a dollar a
day in what we do in all of our everyday jobs. Suggestions will be submitted
to administrative staff for recommendation. We will be offering a first place
price of a dinner for two, with other prizes for the best suggestions.
---Betty Long meeting: Jon and Ralph met with John, Betty, and Rhonda Long on
January 13 to discuss their antique show contract. Staff is reviewing some of
their concerns and will be getting back to them.
---Mark your calendars:
Winter Family Fun Day, January 26, from Noon until 4 p.m. at Addison Oaks
On February 15, Blue Cross/Blue Shield Cross -Country Ski Race at Independence
Oaks
Two new events coming this summer:
A fishing contest at Independence Oaks on June 7
A balloonfest on July 19 at Springfield Oaks to help Springfield Township
celebrate their sesqui-centennial.
Moved by Mr. Moore, supported by Mr. Lewis to approve the
synopsis and all of the recommendations made at the meeting
of January 22, 1986, as written.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Moore, Murphy, Nelson, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
APPROVAL OF PAYMENTS:
Moved by Mrs. Fox, supported by Mr. Nelson to approve the
payment of Vouchers 12-247 through 12-379 and 1-1 through
1-47 and the interdepartmental payments for December, 1985,
and January, 1986.
3 - 8
(Commission Meeting, January 29, 1986)
ROLL CALL VOTE:
AYES: Lewis, Moore, Murphy, Nelson, Wint, Fox, Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ELECTION OF OFFICERS:
Chairman Wint asked Commissioner Kuhn to assume the position of Temporary Chairman
for the purpose of electing a Chairman of the Parks and Recreation Commission.
Commissioner Kuhn assumed the Chair and opened nominations for Chairman.
Moved by Mr. Moore, supported by Mrs. Fox to nominate Lewis E. Wint
as Chairman of the Parks and Recreation Commission for 1986.
Moved by Mr. Nelson, supported by Mr. Lewis that nominations
be closed and a unanimous ballot be cast for Mr. Wint.
Motion carried unanimously.
Commissioner Kuhn declared Lewis E. Wint Chairman of the Parks and Recreation
Commission for 1986.
Commissioner Kuhn opened nominations for Vice Chairman.
Moved by Mr. Lewis, supported by Mr. Moore to nominate Jean Fox as
Vice Chairman of the Parks and Recreation Commission for 1986.
Moved by Mr. Nelson, supported by Mr. Moore that nominations be
closed and a unanimous ballot be cast for Mrs. Fox.
Motion carried unanimously.
Commissioner Kuhn declared Mrs. Fox Vice Chairman of the Parks and Recreation
Commission for 1986.
Commissioner Kuhn opened nominations for Secretary.
Moved by Mrs. Fox, supported by Mr. Nelson to nominate Pecky Lewis, Jr.
as Secretary of the Parks and Recreation Commission for 1986.
Moved by Mr. Moore, supported by Mr. Wint that nominations be
closed and a unanimous ballot be cast for Mr. Lewis.
Motion carried.
Commissioner Kuhn declared Mr. Lewis Secretary of the Parks and Recreation Commis-
sion for 1986.
Chairman Wint re -assumed the Chair.
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(Commission Meeting, January 29, 1986)
COMMISSION BY-LAWS UPDATE:
Copies of the Commission's By -Laws were distributed and discussed. Commissioners
will review and make suggestions for changes or additions at a future meeting.
OAKLAND PARKS FOUNDATION:
---Winter Family Fun Day scheduled for Sunday, January 26, was cancelled due to
lack of snow and ice. It has been rescheduled for 1987.
---Patron Brunch will be Sunday, February 16, from Noon to 2 p.m. at the Addison
Oaks Conference Center.
---Bob Posch fundraiser is Thursday, February 27, at Duffy's in Union Lake.
Tickets are $15/person.
CHAIRMAN'S REPORT:
---Ralph, Jon Kipke, and Joe Figa are in Cleveland, Ohio, inspecting a frozen
toboggan run as a possible future facility for the Oakland County Parks system.
---Chairman Wint has been appointed to the Board of the Leisure Services Division
of the United Community Services in Detroit.
A public hearing for the master plan has been scheduled for Wednesday, Feb. 12,
at 9:30 a.m. The next regular Commission meeting will be immediately following.
Pecky D. Lewis, Jr.
Secretary
�(atft) ,�;A
Karen Smith,
Recording Secretary
ks
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