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HomeMy WebLinkAboutMinutes - 1986.03.05 - 38799OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 5. 1986 The meeting was called to order at 9:48 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, John Gnau, George Kuhn, Walter Moore, Daniel Murphy, Ralph Nelson COMMISSION MEMBERS ABSENT: Secretary Pecky Lewis, Jr., Lillian Moffitt, Carol Stanley ALSO PRESENT: Parks and Recreation Department of Public Works Purchasing Township of Independence Oakland Parks Foundation Oakland Press The Detroit Free Press EXECUTIVE SESSION: Ralph Richard, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Sheila Cox, Accountant Joseph Figa, Chief, Design and Development Janet Pung, Public Communications Officer Dan Stencil, Recreation Supervisor Mike Thibodeau, Chief of Golf Arnold Johnston, Chief of Parks Jeff Gonyeau, Intern Milton Handorf, Director Joseph Hylla, Senior Buyer Frank Ronk, Supervisor Tim Doyle, Director, Parks & Recreation Fran Greenebaum, Executive Director Scott Simons, Reporter Dawson Bell, Reporter Moved by Mr. Moore, supported by Mrs. Fox to adjourn to executive session. Motion carried. Meeting adjourned to executive session,at 9:49 a.m. Meeting re -convened at 10:13 a.m. APPROVAL OF MINUTES: Moved by Mr. Moore, supported by Mr. Nelson to approve the minutes of the February 12 Overall Recreation Master Plan Public Hearing, the February 12 Pre -Applications Public Hearing, and the minutes of the meeting of February 12, 1986, as written. Motion carried. 3 - 1 (Commission Meeting, March 5, 1986) APPROVAL OF MINUTES: Moved by Mr. Moore, supported by Mrs. Fox to approve the payment of Vouchers 2-103 through 2-242. ROLL CALL VOTE: AYES: Fox, Gnau, Kuhn, Moore, Murphy, Nelson, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. OVERALL RECREATION MASTER PLAN: Final input from the public hearing has been included in the master plan and the plan taken to the Department of Natural Resources, who has acknowledged it as an outstanding document. Moved by Mr. Kuhn, supported by Mrs. Fox to approve the following resolution: WHEREAS, the Oakland County Parks and Recreation Commission has reviewed the "Recreation Master Plan" as prepared by the Snell Environmental Group, and WHEREAS, the "Recreation Master Plan" goals and objectives were developed in response to the identified needs and defi- ciencies based on citizen surveys, and input from County and local governmental officials, parks and recreation department directors, and Oakland County Parks and Recreation Commission and staff members, and WHEREAS, the "Recreation Master Plan" meets the Oakland County Parks and Recreation Commission's long-range goals, objectives, and financial funding, and WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in determining future planning by lending direction while remaining flexible to allow for adjustments by creative and responsible management. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission adopts the "Recreation Master Plan". ROLL CALL VOTE: AYES: Gnau, Kuhn, Moore, Murphy, Nelson, Wint, Fox (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 2 (Commission Meeting, March 5, 1986) 1986 CAPITAL IMPROVEMENT BUDGET UPDATE: Chuck Ross reviewed the preliminary figures from the 1985 Operating Budget, noting the Commission will have approximately $400,000 available from revenues over ex- penses. The approved increase in the construction cost of the Red Oaks Wave Pool will be paid from these funds; the remainder will be set aside to be used at the dis- cretion of the Commission. CAPITAL IMPROVEMENT PROJECTS UPDATE: Joe Figa updated the Commission on the progress of the on -going capital improvement projects throughout the parks. 1986 SPECIAL EVENTS: Dan Stencil reviewed the schedule of upcoming special events for 1986. GRANT APPLICATIONS - MICHIGAN NATURAL RESOURCES TRUST FUND: Joe Figa noted that the Department of Natural Resources notified staff that the deadline for applications to request Michigan Natural Resources Trust funds is April 1. The projects staff selected are as follows: 1. Waterford Oaks Toboggan Slide 2. Independence Oaks Organizational Camping Site Acquisition Staff requested Commission approval of a resolution recommending the submission of these applications. Moved by Mr. Moore, supported by Mr. Gnau to approve the sub- mission of two (2) applications for funds from the Michigan Natural Resources Trust Fund with the following resolution: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that applications for the cost sharing Michigan Natural Resources Trust Fund may be submitted by April 1, 1986, and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for acquisition and development projects within the adopted Recreation Master Plan, and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following applications to the De- partment of Natural Resources for a matching grant: Waterford Oaks Toboggan Slide Independence Oaks Organizational Camping Site Acquisition 3 - 3 (Commission Meeting, March 5, 1986) NOW, THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends submission of above said application grants with the appropriate matching funds to be designated from the one -quarter mil. ROLL CALL VOTE: AYES: Kuhn, Moore, Murphy, Nelson, Wint, Fox, Gnau (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. OAKLAND COUNTY SAFETY - MOUNTED DIVISION AWARD: Ralph Richard announced that the Oakland County Safety - Mounted Division was the recipient of a community service award from the Michigan Recreation and Parks Association for "outstanding achievement in community service". The Commission had nominated the Mounted Division in recognition of their volunteer service to the Parks on the weekends and holidays during the summers. VIDEO EQUIPMENT - ADMINISTRATION: Bids were received for the purchase of video equipment for the administration for the production of cable television programs for the County's cable outlets receiving our series. The bids are as follows: City Animation $4,046.00 General Television 4,158.00 New York Video 4,416.73 Cruse Communications 4,101.00 Victor Duncan NO BID The items included are a Sony 3/4" video recorder, camera adaptor, battery charger, battery, JVC 5" color monitor, and training. Staff concurred with Purchasing's recommendation to award the bid to the low bid- der, City Animation, in the amount of $4,046.00. There was $4,277 budgeted in the Operating Equipment Budget for this purchase. Moved by Mr. Murphy, supported by Mr. Nelson to award the bid for the purchase of video equipment for the administration to the low bidder, City Animation, in the amount of $4,046.00. Motion carried. SUMMER UNIFORMS - SHIRTS: The following bids were received for the purchase of 72 dozen summer uniform shirts for summer employees: 3 - 4 (Commission Meeting, March 5, 1986) May -Jac All Graphics Bruno Lockers Park Athletic Logo Official Sports Big Bills Kurts $ 9.45 ea. 9.87 ea. 13.50 ea. 11.08 ea. Did not meet specs. 9.75 ea. 9.55 ea. 10.63 ea. These shirts are similar in design to what we have used in the past; however, the color has been changed to a powder blue. Shirts will also include a 3-color swiss embroidered logo. Staff concurred with Purchasing's recommendation to award the bid to the low bid- der, May -Jac, in the amount of $9.45 each, for a total of $8,164.80. Funds for this purchase are included in the uniform line item of each park's Operating Budget. Moved by Mr. Murphy, supported by Mr. Moore to award the bid for the purchase of 72 dozen summer uniform shirts to the low bidder, May -Jac, in the amount of $9.45 each, for a total amount of $89164.80. Motion carried. SUMMER UNIFORM JACKETS: Bids were received for the purchase of 62 dozen summer uniform jackets. They are as follows: Park Athletic Official Sports Big Bill's May -Jac Bruno Lockers Logo $23.33 ea. 24.78 ea. 25.70 ea. 29.85 ea. 30.50 Did not meet specs. The supply ordered is an approximate 3-year supply; additional purchases will be for needed sizes only. Jackets will be royal blue with the 3-color swiss embroidered logo. Staff concurred with Purchasing's recommendation to award the bid to the low bid- der, Park Athletic, in the amount of $23.33 each, for a total purchase price of $17,360.00. Funds for this purchase are included in the uniform line item of each facility's Operating Budget. 3 - 5 (Commission Meeting, March 5, 1986) Moved by Mr. Moore, supported by Mr. Kuhn to award the bid for the purchase of 62 dozen summer uniform jackets to the low bidder, Park Athletic, in the amount of $23.33 each, for a total purchase price of $17,360.00. Motion carried. GROVELAND OAKS BOATHOUSE FACILITY WELL: Because of the people expected to be using the new facility, it has been determined that a potable well is necessary. The contractors of the facility have installed a temporary vehicle bridge at the site, and staff would like to have the contract for the well approved in time for the well driller to be able to use that bridge. Also, work must be done before the frost laws go into effect within the next few weeks. Therefore, staff recommended awarding a contract to James N. Layman to install a 4" well for $2,545.48. Staff and Purchasing reviewed previous well bids, and Layman was the low bidder in almost every instance. Purchasing concurred that the bid was a good competitive price. Moved by Mrs. Fox, supported by Mr. Gnau to award the contract for the installation of a 4" well at the Groveland Oaks Boat- house Facility to James N. Layman in the amount of $2,545.48. Motion carried. FACADE WINDOWS - GLEN OAKS CLUBHOUSE: The following bids were received for the purchase of six (6) Anderson windows for the Glen Oaks Clubhouse: Wimsatt Building Materials $2,684.27 Church's Lumber 2,858.55 Greenfield Lumber 2,681.40 Wallich Lumber 2,374.64 Erb Lumber NO BID These are a replacement for the windows that are deteriorating and will match other replacement windows in the building. Staff concurred with Purchasing's recommendation to award the bid to the low bid- der, Wallich Lumber, in the amount of $2,374.64. Funds for this purchase will come from the Capital Improvement Budget contingency. Moved by Mrs. Fox, supported by Mr. Nelson to award the bid for the purchase of six (6) Anderson windows for the Glen Oaks Club- house to the low bidder, Wallich Lumber, in the amount of $2,374.64. Motion carried. 3 - 6 (Commission Meeting, March 5, 1986) WATERFORD OAKS BMX FENCING: Bids were received for the installation of approximately 450 feet of 4 foot vinyl - clad fencing for the Waterford Oaks BMX track. This fencing is required to sepa- rate the racers from the spectator area. The bids are as follows: Cyclone Fence $3,990.00 Zappie Fence 2,873.00 New Hudson Fence 2,660.00 United Fence 1,990.00 Staff concurred with Purchasing's recommendation to award the contract to the low bidder, United Fence, in the amount of $1,990.00. Funds for this fencing will come from the grounds maintenance account of the Opera- ting Budget for BMX. Moved by Mr. Moore, supported by Mr. Nelson to award the contract for the installation of fencing at the Waterford Oaks BMX track to the low bidder, United Fence, in the amount of $1,990.00. Motion carried. GROVELAND OAKS RESTROOM STALL DOORS: The following bids were received for the purchase of 18 replacement restroom stall doors for the beach house restrooms at Groveland Oaks: Tom Company $1,368.00 A & C Builders 2,119.00 Detroit Door NO BID Tupper Associates NO BID Air Tec Metal Products NO BID Gamalski Building NO BID The new doors will be constructed of steel and should last longer than the ply- wood doors in use now. The low bid received from Tom Company did not meet specifications because they did not include the hardware and door assembly in their bid; therefore, staff recommended awarding the bid to the second low bidder, A & C Builders, in the amount of $2,119.00. There was $2,500 budgeted in the Capital Improvement Budget for this purchase. Moved by Mr. Murphy, supported by Mr. Kuhn to award the bid for the purchase of 18 steel restroom stall doors for the beach house at Groveland Oaks to the low bidder meeting specifications, A & C Builders, in the amount of $2,119.00. Motion carried. Kul (Commission Meeting, March 5, 1986) ADDISON OAKS LOG SPLITTER: Bids were received for the purchase of an 8 hp 15-ton ram force log splitter for use in the parks. The bids are as follows: Sears Contract Sales Weingartz Theiser Equipment AIS Construction Munn Ford Tractor New Hudson Power and Equip. Craftsman $1,500.00 Mighty Murc 1,743.00 John Deere 1,175.00 John Deere 1,450.00 Danheuser 3,095.00 Mighty Murc 1,450.00 The log splitter is a replacement for a light duty splitter now used to split fallen and dead wood in the parks to sell to our campers. The low bid for the John Deere splitter did not meet staff's specifications; there- fore, staff recommended awarding the bid to the second low bidder, New Hudson Power and Equipment, in the amount of $1,450.00. There was $1,750.00 budgeted in the Operating Equipment Budget for this purchase. Moved by Mr. Nelson, supported by Mr. Gnau to award the bid for the purchase of a 8 hp 15-ton ram force log splitter for the parks to the low bidder meeting specifications, New Hudson Power and Equipment, in the amount of $1,450.00. Motion carried. GRASS SEED - PARKS AND GOLF COURSES: Bids were received for the purchase of 3,850 lbs. of various types of grass seed. This seed will be used for overseeding and capital projects throughout the parks and golf courses for 1986. The bids are as follows: Turf Supply $5,765.50 Burdick's 3,675.00 - Partial Bid Frentz 7,406.00 Novi Feed NO BID Burpee NO BID Cowbell 6,820.00 The low bid from Burdick's was incomplete. When the bid was itemized, the second low bid from Turf Supply was still lower. Therefore, staff concurred with Pur- chasing's recommendation to award the bid to Turf Supply in the amount of $5,765.50. Funds for this purchase were allocated in the grounds maintenance line item of each park's Operating Budget. Moved by Mr. Moore, supported by Mr. Murphy to award the bid for the purchase of 3,850 lbs. of grass seed for the parks and golf courses to the lowest complete bidder, Turf Supply, in the amount of $5,765.50. 3 - 8 (Commission Meeting, March 5, 1986) Motion carried. RENTAL PULL CARTS - GOLF COURSE PRO SHOPS: The following bids were received for the purchase of 60 rental pull carts and 15 additional pull cart handles for the golf course pro shops: Hornung Is Wisconsin Golf Mart Birmingham, MI Wittek Golf Supply Chicago, IL Tri County Custom Sports Jack Golden Standard Golf Omnisport International Lesco Inc. B.S.N. Corp. Carts - $43.50 ea. $2,610.00 Handles - 6.30 ea. 94.50 $2,704.50 Carts - $41.50 ea. $2,490.00 Handles - 6.25 ea. 93.75 $2,583.75 Carts - $41.50 ea. $2,490.00 Handles - 6.25 ea. 93.75 $2,583.75 NO BID NO BID NO BID NO BID NO BID NO BID There were two companies that shared the same low bid. Staff concurred with Pur- chasing's recommendation to award the bid to Golf Mart, the local vendor, in the amount of $2,583.75. There was $2,750.00 budgeted in the Operating Equipment Budget for this purchase. Moved by Mr. Kuhn, supported by Mr. Gnau to award the bid for the purchase of 60 rental pull carts and 15 additional pull cart handles for the golf course pro shops to the local low bidder, Golf Mart, in the amount of $2,583.75. Motion carried. ROTARY MOWERS - WHITE LAKE OAKS AND RED OAKS: Bids were received for the purchase of three (3) commercial 20" rotary mowers for White Lake Oaks and Red Oaks Golf Courses. They are as follows: W. F. Miller 2-cycle Jacobsen $1,353.00 4-cycle Jacobsen 1,500.00 Weingartz 2-cycle Jacobsen 1,535.35 Ideal 4-cycle Bobcat 1,245.00 Staff felt the 4-cycle alternate from Jacobsen would best suit our needs and recom- mended awarding the bid to W. F. Miller for $1,500.00. The Bobcat mower from Ideal did not meet specifications. �1 (Commission Meeting, March 5, 1986) There was $1,350.00 budgeted in the Operating Equipment Budget for this purchase; the balance of $150.00 will come from the Operating Equipment surplus. Moved by Mrs. Fox, supported by Mr. Murphy to award the bid for the purchase of three (3) commercial 4-cycle Jacobsen 20" com- mercial rotary mowers for White Lake Oaks and Red Oaks Golf Courses to W. F. Miller in the amount of $1,500.00. Motion carried. 2" WELL - WHITE LAKE OAKS: The following bids were received for the installation of a 2" well and hand opera- ted pump at White Lake Oaks: Layman Well Drilling $1,877.66 0. 0. Corsault Brown This well and hand pump will repl poor condition and no longer meet drinking water for golfers on the Since the exact depth of the well The final amount will be adjusted Staff concurred with Purchasing's der, Layman Well Drilling, in the 2,731.52 3,204.00 ace an existing 14" well and pump that is in s health code standards. The pump will supply back nine of the course. is unknown, bids were based on a 100 foot depth. according to the actual depth drilled. recommendation to award the bid to the low bid - amount of $1,877.66. There was $3,000 budgeted in the Capital Improvement Budget for this project. Moved by Mr. Moore, supported by Mr. Kuhn to award the bid for the installation of a 2" well and hand pump at, White Lake Oaks to the low bidder, Layman Well Drilling, in the amount of $1,877.66. Motion carried. OAKLAND PARKS FOUNDATION: ---Executive Director Fran Greenebaum reported that approximately $3,000 was raised at the Parks Foundation's Patron Brunch on February 16 at Addison Oaks. Also, approximately $1,500 was raised at the Bob Posch Cabaret Evening at Duffy's on February 27. ---Two new people have accepted positions as Trustees on the Foundation Board; Betty Hill and Margo King. Approximately five new Trustees are needed. MANAGER'S REPORT: ---As of February 10, 1986, management at the Golf Dome is offering rates either by the half hour or by the bucket. ---Of the 13 companies that submitted marketing proposals, staff will be inter- viewing seven. The top company or companies will be invited to the April Commission 3 - 10 (Commission Meeting, March 5, 1986) meeting to make their presentations for a decision on the firm to hire for 1986. ---The Personnel Committee of the Oakland County Board of Commissioners has ap- proved a $.50 increase for lifeguards. This should be an incentive for returning lifeguards and help attract some new ones. ---Staff has met and are putting together the Request for Proposal to be submitted to architects to design the new administrative building for the Commission. ---All of the Commission -owned homes have been toured, and staff will be approach- ing the Commission at a later date with recommendations to add insulation and to change some of the heating units in the homes. ---A sample of an ad was distributed, which will be placed in 18 local communities' brochures this spring and summer. This will help give us more visibility in the communities with a more personal contact. NEW BUSINESS: Chairman Wint read a letter he received from Commissioner Moffitt, which stated she had sent a letter to the Chairman of the Oakland County Board of Commissioners resigning from the Oakland County Parks and Recreation Commission. Moved by Mr. Moore, supported by Mrs. Fox to direct staff to write and send a resolution to Lillian Moffitt in thanks"for her time spent on the Oakland County Parks and Recreation Commission. Motion carried. Next meeting will be Wednesday, April 9, at 9:30 a.m. Meeting adjourned at 11:26 a.m. Pecky D. Lewis, Jr. Secretary Karen Smith Recording Secretary ks 3 - 11