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HomeMy WebLinkAboutMinutes - 1986.12.05 - 38801OAKLAND COUNTY PARKS AND RECREATION COMMISSION PUBLIC HEARING LAND AND WATER CONSERVATION FUND GRANT APPLICATION November 5. 1986 The public hearing for the Land and Water Conservation Fund grant application was called to order at 9:17 a.m, by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Dan Murphy, Ralph Nelson, John Olsen, Carol Stanley COMMISSION MEMBERS ABSENT: Walter Moore, Richard Vogt ALSO PRESENT: Parks and Recreation Department of Public Works Oakland Parks Foundation Township of Orion Lake Orion Lions Club Ralph Richard, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Arnold Johnston, Chief of Parks Mike Thibodeau, Chief of Golf Joe Figa, Chief, Design and Development Janet Pung, Public Communications Officer Sheila Cox, Accountant Ray Delasko, Park Supervisor Dan Stencil, Recreation Supervisor Milt Handorf, Director Fran Greenebaum, Executive Director JoAnn Van Tassel, Supervisor Jackie McParlane, Program Consultant Al Kassim Mr. Figa said the Department of Natural Resources had recently notified the Oakland County Parks and Recreation Commission that the pre -application to request matching Land and Water Conservation funds for the Groveland Oaks Phase IIIB Camping Project has been approved. Total funding for this 50/50 matching grant will be $260,000; the Commission's portion of $130,000 will come from the one -quarter mil. This project will complete Phase III Camping at Groveland Oaks, and will include an additional 40 campsites with pads, electrical service, water, landscaping, play area, and other amenities. No citizens were present, and no comments were made on the application; therefore, the meeting was adjourned at 9:20 a.m. Pecky D. Lewis, Jr. Secretary %a4,A� Karen Smith Recording Secretary 3b-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 5, 1986 The meeting was called to order at 9:20 a.m, by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Walter Moore, Daniel Murphy, Ralph Nelson, John Olsen, Carol Stanley, Richard Vogt. ALSO PRESENT: Parks and Recreation Department of Public Works Corporation Counsel Oakland Parks Foundation Township of Orion Lake Orion Lions Club Grainger Associates Oakland County Road Commission APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Arnold Johnston, Chief of Parks Mike Thibodeau, Chief of Golf Joseph Figa, Chief, Design and Development Janet Pung, Public Communications Officer Sheila Cox, Accountant Ray Delasko, Park Supervisor Dan Stencil, Recreation Supervisor Milt Handorf, Director Jack Hays Fran Greenebaum, Executive Director JoAnn Van Tassel, Supervisor Jackie McFarlane, Consultant Al Kassim Dan Parks Jim Fanzini Moved by Mr. Lewis, supported by Mrs. Stanley to approve the minutes of the meeting of October 2, 1986, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mrs. Stanley to approve the payment of Vouchers 9-259 and 10-1 through 10-279; Inter- departmental Payment Registers for September and October, 1986; and Transfer Voucher Register for August and September, 1986. ROLL CALL VOTE: AYES: Kuhn, Lewis, Murphy, Nelson, Olsen, Stanley, Vogt, Wint (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3c- 1 (Commission Meeting, November 5, 1986) STATEMENT OF OPERATIONS: Moved by Mrs. Fox, supported by Mrs. Olsen to receive the State- ment of Operations for the month ending September 30, 1986. Motion carried. ACTIVITIES REPORT: Moved by Mr. Kuhn, supported by Mrs. Fox to receive the Activities Report for September, 1986. Motion carried. 1986 BUDGET AMENDMENT: Because of an increase in event participation for BMX and Therapeutics, and an increase in part-time salaries and utilities at the Tennis Complex, staff is recom- mending Commission approval of a transfer of $3,000 to the operating budget of the Tennis Complex, $5,000 to BMX, and $4,000 to Therapeutics. The total transfer of $12,000 will come from the operating contingency account and will comply with the Commission's 1986 General Appropriations Act, which specifies that expenditures cannot exceed the appropriation for any budget center as approved. Mr. Ross noted that the total 1986 Operating Budget will remain the same at $5,801,800. Moved by Mr. Murphy, supported by Mrs. Fox to approve a $12,000 transfer from the Operating Contingency Account of the Operating Budget in order to comply with the Commission's 1986 General Appropriations Act. Of the $12,000 total, $3,000 will be trans- ferred to the Tennis Complex, $5,000 to BMX, and $4,000 to Therapeutics. ROLL CALL VOTE: AYES: Lewis, Murphy, Nelson, Olsen, Stanley, Wint, Fox, Kuhn (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. LAKE ORION LIONS CLUB PROPOSAL: Jackie McFarlane, program consultant for the Lake Orion Lions Club, reviewed the statistics and needs of the handicapped population in Oakland County for a full -accessible camp. She requested Commission consideration of a cooperative venture between the Lake Orion Lions Club and the Oakland County Parks and Recreation Commission for a camp to be situated on the 47 acres the Commission is currently purchasing at Independence Oaks. Commissioners suggested that staff not rule out the possibility of using Orion Oaks for this program. 3c- 2 (Commission Meeting, November 5, 1986) Moved by Mr. Murphy, supported by Mrs. Fox to direct staff to work with the Lake Orion Lions Club to prepare a detailed proposal for a camp for the visually impaired and other disabled persons, with the consideration of a possible joint venture between the Lake Orion Lions Club and the Oakland County Parks and Recreation Commission. Motion carried. OAK MANAGEMENT CONTRACT ADDENDUM: Corporation Counsel Jack Hays informed the Commission that Oak Management Cor- poration has been unable to obtain the required amount of liquor liability insur- ance as required in their contract with the Commission. Staff and the Oaks have been working with Corporation Counsel to find an alternate solution. The Oaks proposed to purchase a $50,000 policy, which would include all legal expenses, including removing Oakland County from any liability, in case of suit action. The Oaks also noted their assets would remain in the name of the corporation to cover any possible lawsuit expenses. Corporation Counsel has reviewed the proposal, noting that the Commission's lia- bility in the case of a lawsuit would be minimal, and that the proposal meets with his approval. Moved by Mr. Kuhn, supported by Mrs. Stanley to direct Oakland County Corporation Counsel to draw up an amendment to the con- tract between Oak Management Corporation and the Oakland County Parks and Recreation Commission, which will temporarily allow Oak Management to reduce the required amount of their liquor liability insurance from $500,000 to $50,000, and to bring back the amendment to the Commission for final approval. ROLL CALL VOTE: AYES: Moore, Murphy, Nelson, Olsen, Stanley, Wint, Fox, Kuhn, Lewis (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. NEW OFFICE BUILDING: Dan Parks, Grainger Associates, reviewed the proposed floor site plans and outside design of the building. Staff requested Commission approval of the preliminary concept and for direction to have the consultant proceed with the working documents for the building. Moved by Mr. Kuhn, supported by Mr. Moore to approve the preliminary concept for the new administrative office building, and to direct the consultant to proceed with the working documents for the building. 3 c- 3 (Commission Meeting, November 5, 1986) ROLL CALL VOTE: AYES: Nelson, Olsen, Stanley, Vogt, Wint, Fox, Kuhn, Lewis, Moore (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. I:11i 11*004=6 As per the information filed in the agenda, the following bid items were approved: Moved by Mr. Moore, supported by Mr. Nelson to award the contract for the installation of heating systems renovations in the maintenance buildings at Independence Oaks, Groveland Oaks, and Springfield Oaks Golf Course to the low bidder, H.M.S. Associates, in the amount of $11,000, plus a 5 percent contingency of $550, for a total budget amount of $11,550. Motion carried. Moved by Mrs. Stanley, supported by Mrs. Fox to award the bid for the purchase of 26 1" insulated glass window units for the Springfield Oaks Clubhouse to the low bidder, Glasco Corporation, in the amount of $2,920. Motion carried. Moved by Mr. Moore, supported by Mr. Kuhn to award the contract for the installation of insulation in six (6) parks -owned homes at Groveland Oaks, Addison Oaks, Independence Oaks, White Lake Oaks, and Springfield Oaks to the low bidder, Savoie Insulation, in the amount of $3,953. Motion carried. Moved by Mr. Moore, supported by Mr. Vogt to award the bid for the printing of the parks' two-color general brochure to the low bidder, TAG Business Forms, in the amount of $10,677. Motion carried. Moved by Mr. Kuhn, supported by Mr. Moore to approve the expenditure of $7,209.40 for the purchase of materials to repair the boardwalk on the Spring Lake Trail at Indepen- dence Oaks, and to award the contract for the installation of pilings for the Spring Lake bridge to the low bidder, Stewart Construction, in the amount of $5,200.00; total approved amount will be $12,209.40. Motion carried. Moved by Mr. Olsen, supported by Mr. Moore to approve the purchase of grooming equipment for the new Thiokol Imp track 3c - 4 (Commission Meeting, November 5, 1986) vehicle at Addison Oaks in the amount of $7,800.00; and a blade for the Bombi at Independence Oaks in the amount of $2,500.00, for a total purchase price from Bombardier of $10,300.00. Motion carried. Moved by Mr. Moore, supported by Mrs. Fox to approve the purchase of used cross-country ski rental equipment for the cross-country ski program at Addison Oaks to Skinny Skis for an amount not -to - exceed $3,800.\1/ Motion carried. GROVELAND OAKS PHASE IIIB CAMPING GRANT APPLICATION: The Department of Natural Resources has notified staff that the Commission's pre - application to request matching Land and Water Conservation Funds for the Groveland Oaks Phase IIIB camping project had been approved. This will be a 50/50 matching grant for $260,000; the Commission's portion of $130,000 will come from the one -quarter mil. This project will complete the Phase III camping project at Groveland Oaks, and will include an additional 40 campsites with pads, electrical service, water, landscaping, play area, and other amenities. Staff requested Commission approval to submit the final grant application. Moved by Mrs. Stanley, supported by Mr. Lewis to approve the submission of an application to the Department of Natural Resources for a Land and Water Conservation Fund 50/50 match- ing grant in the amount of $260,000 for the Groveland Oaks Phase IIIB camping project, with the following resolution: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that pre -application for the cost sharing Land and Water Funds for Groveland Oaks Phase IIIB submitted on March 1, 1986, was recommended for funding; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for development projects within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of a full grant to the Department of Natural Resources for a matching grant for Groveland Oaks Phase III, Section B, Camping Development. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends submission of above said grant with the appropriate matching funds of $130,000 to be designated from the one -quarter mil. 3c- 5 (Commission Meeting, November 5, 1986) Motion carried. ORION OAKS ROAD RIGHT-OF-WAY: Jim Fanzini from the Oakland County Road Commission presented a detail of the Road Commission's request for the Oakland County Parks and Recreation Commission to transmit a 60-foot road right-of-way on Baldwin and Clarkston Roads adjacent to Orion Oaks for the sum of $1. The Road Commission's request will then be forwarded to the Oakland County Board of Commissioners for authorization and final approval. Moved by Mr. Moore, supported by Mrs. Stanley to approve the transmittal of a 60-foot road right-of-way on Baldwin and Clarkston Roads adjacent to Orion Oaks, together with all the appurtenances, to the Oakland County Road Commission for the sum of $1. This request will be forwarded to the Oakland County Board of Commissioners to be presented for authori- zation in accordance with County requirements. Motion carried. OAKLAND PARKS FOUNDATION: ---Will be meeting with Judge Cohn to request an additional $12,000 to complete the funding for the amphitheater. ---E.D.S. has turned down the Foundation's request for $10,000 to underwrite the Evita fundraiser; Advance Medical will be approached with the same request. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Arnold Johnston has officially announced his retirement. A farewell luncheon will be held at Addison Oaks on January 16 for Commissioners; an open house has been scheduled for that evening at Waterford Oaks. ---The date for the dedication of the amphitheater has been set for Wednesday, May 20, 1987. The next meeting will be Wednesday, December 3, at 9:00 a.m. A public hearing for the 1987 Operating Budget will be immediately preceding the meeting. The meeting was adjourned at 12:02 p.m. Pecky D. Lewis, Jr. Karen Smith Secretary Recording Secretary ks 3c - 6