HomeMy WebLinkAboutMinutes - 1986.10.02 - 38802OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 2. 1986
The meeting was called to order at 4:46 p.m. by Chairman Lewis Wint in the Banquet
Room of the Glen Oaks Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Secretary Pecky Lewis, Jr., George Kuhn, Walter Moore, Daniel
Murphy, Ralph Nelson, John Olsen, Carol Stanley, Richard Vogt
COMMISSION MEMBERS ABSENT:
Vice Chairman Jean Fox
ALSO PRESENT:
Parks and Recreation
Oakland Co. Board of Commissioners
City of Pontiac
Oakland Parks Foundation
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Dan Stencil, Recreation Supervisor
Sheila Cox, Accountant
Ruel McPherson, County Commissioner
Richard Hays
Fran Greenebaum, Executive Director
Moved by Mrs. Stanley, supported by Mr. Kuhn to approve the
minutes of the meeting of September 10, 1986, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Moore, supported by Mr. Nelson to approve the
payment of Vouchers 9-1 through 9-258.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Moore, Murphy, Nelson, Stanley, Vogt, Wint (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
Moved by Mr. Vogt, supported by Mr. Murphy to approve the
Statement of Operations as of August 31, 1986.
Motion carried.
3 - 1
(Commission Meeting, October 2, 1986)
HOLIDAY DECORATIONS:
Moved by Mr. Moore, supported by Mr. Lewis to approve the
expenditure of $6,000 from the contingency fund for the purchase
of holiday decorations for Addison Oaks, Glen Oaks, White Lake
Oaks and Waterford Oaks.
Motion carried.
BMX NATIONAL RACE CONTRACT:
The National Bicycle League has offered us to promote/host two national BMX races
at Waterford Oaks next year on Saturday, August 1, and Sunday, August 2. The
commitment fee is $3,000 per race, which is payable by October 30, 1986.
Staff requested Commission to approve the expenditure of $6,000 for the commitment
fee.
Moved by Mr. Murphy, supported by Mrs. Stanley to approve the
expenditure of $6,000 for a commitment fee to the National
Bicycle League to promote/host two national BMX races at
Waterford Oaks on August 1 & 2, 1987.
Motion carried.
BIDS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. Vogt, supported by Mr. Moore to award the bid for
the purchase of 25 Austrian Pines and 10 Crimson King Maples
for Glen Oaks to the low bidder, Larry Gilling, in the amount
of $2,950.
Motion carried.
Moved by Mr. Nelson, supported by Mr. Lewis to award the bid for
the purchase of play equipment for the modern campsite area at
Groveland Oaks to the low bidder, Jack Golden, in the amount of
$6,394.25.
Motion carried.
Moved by Mr. Kuhn, supported by Mr. Lewis to approve the purchase
of new and replacement panels for the Administration's photo
display to Exposystems in the amount of $1,239.80.
Motion carried.
Chairman Wint was excused from the meeting and Secretary Lewis assumed the chair.
Moved by Mr. Kuhn, supported by Mrs. Stanley to split the bids
for the preparation, grading, and graveling of two parking
lots at Groveland Oaks and Independence Oaks as follows: Award
the contract for the Independence Oaks Picnic Shelter parking
3 - 2
(Commission Meeting, October 2, 1986)
area to the low bidder, Newman Brothers, in the amount of
$14,485; and award the contract for the Groveland Oaks Boat
Rental Facility parking area to the low bidder, Lloyd C.
Betts, in the amount of $11,869.13.
ROLL CALL VOTE:
AYES: Lewis, Moore, Murphy, Nelson, Olsen, Stanley, Vogt, Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Chairman Wint returned to the meeting and assumed the chair.
Moved by Mr. Olsen, supported by Mr. Moore to award the
contract for the perimeter fencing for Orion Oaks to the
low bidder, Nationwide, in the amount of $124,152.36.
Motion carried.
ORION OAKS PERIMETER SURVEY:
Staff noted that the contract the Commission approved at its last meeting to Kieft
Engineering only covered the surveying and staking of the southern boundary of
Orion Oaks.
Staff requested Commission approval of an additional expenditure not -to -exceed
$6,700 to Kieft Engineering to complete the surveying and staking for the entire
park, an additional 20,100 linear feet.
Moved by Mr. Olsen, supported by Mr. Moore to approve the addi-
tional expenditure of not -to -exceed $6,700 to Kieft Engineering
to survey and stake the remaining three sides of Orion Oaks'
boundary, approximately 20,100 linear feet. Funds for this
expenditure will be transferred from the operating contingency
to the capital development program contingency to cover this
contract.
Motion carried.
PROPOSED SUMMER CAMP - INDEPENDENCE OAKS:
As per the letter included in the agenda, staff noted that representatives from
the Lake Orion Lions Club will be present at the November 5 Commission meeting
to present a proposal for a summer camp for visually impaired youth.
Staff also noted that the location would be on the acreage the Commission is cur-
rently in the process of acquiring, which is already earmarked in the master plan
for organized camping.
MARKETING PROJECTS:
Staff distributed a list of projects BAC&K is currently working on.
3 - 3
(Commission Meeting, October 2, 1986)
SPECIAL EVENTS:
Dan Stencil reviewed the schedule for the second annual Fall Color Car Classic
on Sunday, October 5, at Independence Oaks.
OAKLAND PARKS FOUNDATION:
---Working on the research to get Addison Oaks listed in the Michigan Historical
Register.
---Meeting with the Michigan Milk Producers to see if they will fund the restora-
tion of the Addison Oaks milkhouse.
---Evita fund raiser is scheduled for Saturday, March 14, 1987, at the Birmingham
Theatre. BAC&K is in contact with E.D.S. to see if they will underwrite $10,000
for the event. Oak Management is underwriting the afterglow; the Eccentric news-
papers are underwriting $2,500 for advertising. Tickets will be $25.00 each.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Ralph Richard presented the Commission with a plaque from the MRPA Scholarship
Committee in appreciation for the Commission's continued support.
NEW BUSINESS:
---Chairman Wint noted that the Commissioners will be informed of the results
of the meeting with the South Oakland County Mayors Association on September 10
at the next Commission meeting.
---A copy of the letter sent to Planning and Building Committee Chairperson Anne
Hobart and Finance Committee Chairman William Caddell was distributed. They have
been invited to attend the next Commission meeting to discuss the Springfield
Oaks YAC.
---Oak Management contacted Ralph Richard to inform the Commission that the Oaks
are considering eliminating the sale of alcohol at Springfield Oaks and White
Lake Oaks because of insurance premiums and liability.
Commission directed staff to work with Jack Hays and Jim Dunkel to see if the
Oaks would be eligible to be included under the County's self-insurance program
because they are co -licensees with the Parks Commission.
Commission budget review meeting will be Wednesday, October 29, at 9:00 a.m.
The next regular Commission meeting will be Wednesday, November 5, at 9:00 a.m.
The meeting was adjourned at 5:48 p.m.
Pecky D. Lewis, Jr.
Secretary
Ot
Karen Smith
Recording Secretary
ks
3 - 4