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HomeMy WebLinkAboutMinutes - 1986.09.10 - 38804OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 10. 1986 The meeting was called to order at 9:18 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Walter Moore, Ralph Nelson, John Olsen, Carol Stanley, Richard Vogt COMMISSION MEMBERS ABSENT: Daniel Murphy ALSO PRESENT: Parks and Recreation Corporation Counsel Grainger Associates City of Pontiac Oakland Press APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Chuck Ross, Chief, Administrative Services Sheila Cox, Accountant Joseph Figa, Chief, Design and Development Janet Pung, Public Communications Officer Arnold Johnston, Chief of Parks Dan Stencil, Recreation Supervisor Linda Wasielewski, Attorney Dan Parks, Architect Richard Hays Scott Simons, reporter Moved by Mr. Lewis, supported by Mr. Nelson to approve the minutes of the meeting of August 6, 1986, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mrs. Fox, supported by Mr. Olsen to approve the payment of Vouchers 8-1 through 8-320 and the Interdepartmental Payment Register. ROLL CALL VOTE: AYES: Kuhn, Lewis, Moore, Nelson, Olsen, Stanley, Wint, Fox (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, September 10, 1986) STATEMENT OF OPERATIONS: Moved by Mr. Nelson, supported by Mr. Olsen to accept the Statement of Operations as of July 31, 1986. Motion carried. ArTTVTTTRq RRPnRTgr Commissioner Olsen complimented staff on the condition of White Lake Oaks and Glen Oaks Golf Courses. Commissioner Olsen also noted that he had received a complaint about Glen Oaks in regards to closed course outings on Saturdays. The complainant felt the golf course should be made available later in the afternoon for open golf. Golf course staff will be recommending some policy changes for the closed course outings at Glen Oaks for 1987, such as limiting them to only Oakland County cor- porations. These recommendations will be reviewed during staff budget hearings. Moved by Mrs. Fox, supported by Mr. Kuhn to accept the Activities Reports for July and August, 1986. Motion carried. NEW ADMINISTRATION BUILDING: Dan Parks, architect from Grainger Associates, presented a summary of square foot- age requirements for the staff members working in the new administration office building. He noted that a one-story building with a basement is being planned, rather than a two-story building, because of the costs involved with installing an elevator. Discussion followed on the pros and cons of a basement in the new building. VOLUNTEERISM IN THE PARKS: Dan Stencil reviewed the 1985 volunteer program summary, noting that, taking an average conservative figure of $10/hour, the Parks Commission were the recipients of approximately $90,000 in volunteer time. Commissioner Fox noted that staff should be making agencies at the national level aware of this fine program. Commissioner Olsen commended Dan Stencil on his work at the Senior Olympics this year. SPRINGFIELD OAKS YAC: Staff presented information on capital investments, operating funds, and attendance for the Springfield Oaks YAC since 1983. Staff also noted that the 1987 preliminary budget presented to the County Executive had been amended to include the Commission's request for a full subsidy to cover all of the Parks Commission's operating expenses at the YAC. The County Commis- sioners would be required to amend Resolution #7543 to change the subsidy. 3 - 2 (Commission Meeting, September 10, 1986) The Commission suggested a letter be sent to Finance Committee Chairman Caddell and Planning and Building Committee Chairperson Hobart with all of the information on the YAC attached. Copies of that letter will also be sent to all of the County Commissioners. This information will make them aware of the history of the YAC and prepare them for their decision on the subsidy. MICHIGAN LAND TRUST FUND - GROVELAND OAKS: Approval for the Michigan Land Trust Fund grant for the purchase of the 191± acres, known as Simpson Lake/Thread Creek and adjacent to Groveland Oaks, has been received from the Department of Natural Resources. This grant was applied for in May, 1985, and is an 80/20 matching grant. Commission's portion of the grant will be $53,480; the Michigan Land Trust Fund will pay $213,920. Staff requested Commission approval of a resolution to accept the grant and proceed with this acquisition. Moved by Mr. Moore, supported by Mr. Lewis to approve the following resolution for the approval of the Michigan Land Trust Fund grant for the purchase of the 191± acres designated as Simpson Lake/Thread Creek: WHEREAS, the Oakland County Parks and Recreation Commission approved the application for a matching grant in May, 1985, to acquire some 191± acres in Groveland Township known as Simpson Lake/Thread Creek; and WHEREAS, the Oakland County Parks and Recreation Commission was informed by the Department of Natural Resources to proceed with this acquisition; and WHEREAS, the Oakland County Parks and Recreation Commission's portion of said grant is 20%, or $53,480.00, to be matched with 80%, or $213,920.00, by the Department of Natural Resources (Michigan Land Trust Fund). NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission accepts this grant and authorizes staff to proceed with the acquisition in accordance with approved County procedures. ROLL CALL VOTE: AYES: Lewis, Moore, Nelson, Olsen, Stanley, Vogt, Wint, Fox, Kuhn (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. PROPERTY PURCHASE AGREEMENT - INDEPENDENCE OAKS: Corporation Counsel has negotiated an agreement for the purchase of 47.5 acres of land adjacent to Independence Oaks with the Sashabaw Realty Corporation. The owners were not willing to donate half of the property as originally hoped, but agreed to sell the acreage at a cost of $1,475 per acre. 3 - 3 (Commission Meeting, September 10, 1986) Staff requested Commission approval to authorize staff to sign the agreement and proceed with the acquisition in the amount of $70,062.50. Moved by Mrs. Stanley, supported by Mrs. Fox to approve the following resolution to proceed with the purchase of the 47.5 acres of land adjacent to Independence Oaks: WHEREAS, the Independence Oaks master plan suggests a separate area for organized camping; and WHEREAS, the southeasterly land consisting of approximately 47.5 acres is available for acquisition; and WHEREAS, a purchase agreement has been negotiated for $70,062.50 with the owners, Sashabaw Realty Corporation; and WHEREAS, the Oakland County Parks and Recreation Commission proposes to take title to said property, provide appropriate development, and assume maintenance and operation costs. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission authorize staff to proceed with the acquisition of said property in the amount of $70,062.50 in accordance with the County's appropriate acquisition procedures. ROLL CALL VOTE: AYES: Moore, Nelson, Olsen, Stanley, Vogt, Wint, Fox, Kuhn, Lewis (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. BOUNDARY SURVEY - ORION OAKS: As per the information filed in the agenda, the following bid item was approved: Moved by Mr. Nelson, supported by Mr. Moore to award the bid for the perimeter fencing survey at Orion Oaks to the low bidder, Kieft Engineering, in an amount not to exceed $1,700.00. ROLL CALL VOTE: AYES: Nelson, Olsen, Stanley, Vogt, Wint, Fox, Kuhn, Lewis, Moore (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ARCHITECTURAL SERVICES: Staff requested Commission approval to hire an architectural firm on an as needed basis for architectural consulting services on small capital projects. This request is being made to help expedite small projects when Facilities and Operations is not available to do the work. 3 - 4 (Commission Meeting, September 10, 1986) Staff received the following bids for these architectural consultant services: Hoyem Basso: Grainger Associates The Miller Group: Principle Architect $75.00/hour Senior Architect 35.00/hour Project Engineer 30.00/hour Draftsman 20.00/hour Principle Architect $60.00/hour Project Engineer 40.00/hour Draftsman 30.00/hour Principle Architect $39.00/hour Project Engineer 45.00/hour Draftsman 20.00/hour Staff recommended entering into a contract with the low bidder, The Miller Group. Moved by Mrs. Fox, supported by Mr. Kuhn to authorize staff to enter into a contract with The Miller Group for architectural consultant services for small capital development projects on an as needed basis at the following rates: Principle Architect -- $39.00/hour; Project Engineer -- $45.00/hour; and Draftsman -- $20.00/hour. Motion carried. CAPITAL DEVELOPMENT PROGRAM UPDATE: Joe Figa updated the Commission on the capital development projects which have been completed over the past twelve months or are in progress. Commissioner Fox complimented staff on the landscaping around the maintenance building at Glen Oaks. SNOW GROOMER: Staff has been investigating the purchase of a cross country ski trail snow groomer for the new trails at Addison Oaks. The cost of a new Bombi, the unit currently in use at Independence Oaks, is between $40,000 and $45,000. Staff has found a comparable used unit, a Thiokol Imp, which is being offered by the Tracked Vehicles Company in Gunnison, Colorado. This unit is ten years old, and will be refurbished, painted, and shipped. The engine has approximately 1,800 hours on it. Repair parts, when necessary, will be available for purchase locally. Purchase price of the machine, including shipping, will be approximately $18,000. Staff has sent a purchase order as a deposit to place a hold on the machine. Staff has made arrangements with a parks and recreation professional in Colorado to have a mechanic there look at the machine to see if the purchase would be worthwhile. 3 - 5 (Commission Meeting, September 10, 1986) If promising, staff would like to send our mechanic, Jerry Scarborough, to Colorado to give final approval on the machine. If possible, would purchase the equipment at that time and have Mr. Scarborough bring it back with him. Staff requested Commission authorization to proceed with the purchase of the snow groomer equipment if it is approved by the mechanic. Moved by Mr. Olsen, supported by Mr. Nelson to authorize staff to proceed with the purchase of a refurbished 1976 Thiokol Imp snow groomer for Addison Oaks from the Tracked Vehicles Company in Gunnison, Colorado, in the amount of approximately $18,000, if approved by a mechanic. Motion carried. MANAGER'S REPORT: The Manager's Report was as filed in the agenda. NEW BUSINESS: ---Commission concurred with Chairman Wint's recommendation to have staff pursue the purchase of outdoor Christmas decorations for the facilities at Addison Oaks, Glen Oaks, and Waterford Oaks. ---Commissioner Olsen questioned a sign at Glen Oaks containing some advertising, which is contrary to the Commission's new policy of no advertising on the golf courses. Staff noted that the sign is a few years old; they will report back to the Commission with details and answers. The next Commission meeting will be Thursday, October 2, 1986, at 4:30 p.m. at Glen Oaks; dinner will be served. A legislative reception is being held at 7:00 that night; Commissioners were urged to attend. Meeting adjourned at 10:57 a.m. Pecky D. Lewis, Jr. Secretary wlv "" l_" Karen Smith Recording Secretary ks 3 - 6