HomeMy WebLinkAboutMinutes - 1987.04.01 - 38805OAKLAND COUNTY PARKS AND RECREATION COMMISSION
April 1, 1987
The meeting was called to order at 9:41 a.m. by Chairman Lewis Wint in
the Parks and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Secretary Pecky Lewis, Richard Kuhn, Jr., Ralph
Nelson, John Olsen, Daniel Murphy
COMMISSION MEMBERS ABSENT:
Vice Chairman Jean Fox, Thomas Law, George Kuhn, Richard Vogt
ALSO PRESENT:
Parks and Recreation
Oakland Press
Oakland County Purchasing
Oakland Parks Foundation
Payne -Hickey Architects
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Admin. Services
Joseph Figa, Chief, Design & Development
Michael Thibodeau, Chief of Golf
Sheila Cox, Accountant
Janet Pung, Public Communications Officer
Steve VandenBossche, Engineering Aide
Scott Simons, Reporter
Lloyd Hampton, Chief of Purchasing
Fran Greenebaum, Executive Director
Dale Payne
Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes
of the meeting of March 18, 1987, Public Hearing Minutes for March
18, 1987 and 1987 Grant Pre -Applications, and minutes for the meeting
of March 25, 1987.
Motion carried.
APPROVAL OF PAYMENT:
Moved by Mr. Nelson, supported by Mr. Olsen to approve the payment
of Vouchers 3-168 through 3-316.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, Murphy, Nelson, Olsen, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
1986 AUDIT REPORT:
The Commission received the audit report from Janz & Knight for the year
ending 1986. Staff felt that it was necessary to have the commission motion
to amend the budget so we are in compliance with the Michigan Uniform Local
Budgeting Act and the Commission By -Laws.
(Commission Meeting, April 1, 1987)
Moved by Mr. Lewis, supported by Mr. R. Kuhn to amend the budget
to be in compliance with the Michigan Uniform Local Budgeting
Act and the Commission By -Laws and to accept the 1986 Audit
Report as filed.
Motion carried.
NEW ADMINISTRATION OFFICE BUILDING:
Eleven bids were received for the New Administration Office Building.
They ranged in quotes from $561,000 to $849,000. Palermo Construction
was originally the low bid, however, they found they had made an error
in their quoted bid price by approximately $50,000. They then sent a telegram
to the Commission having them removed from the bid list because of the
error. It is the commission's option to release Palermo from their quoted
price, or charge them a release fee of 5%. It was also noted that utility
costs and sewer costs were originally to be included in the bids, but
have now been removed from bid quotes due to the variety of quotes received
from Waterford Township. There were four (4) alternates that were to be
included in the bid. They are as follows: Alternate #1 was an add on
alternate for parging of basement walls; alternate #2 was a deduct alternate
for footings; alternate #3 was a deduct alternate for aluminum windows;
alternate #4 was an add on for brick work for entrance.
It is staff's recommendation to release Palermo Construction from their
bid and to accept Payne -Hickey as the low bidder in the amount of $681,660.
Moved by Mr. Murphy, supported by
Palermo Construction from low bid
Building based on his honest error
the bid bond.
r. Lewis to release the low bidder,
n the new Administration Office
and at bidders request to release
ROLL CALL VOTE:
AYES: Lewis, Murphy, Nelson, Olsen, Wint, R. Kuhn (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. Olsen, supported by Mr. Nelson to award the contract
for the construction of the new Administration Office Building to
the 2nd low bidder, Payne -Hickey, due to the release of the low bidder
Palermo Construction, in the amount of $647,000 for the base bid plus
alternates #1, #2, & #4 for a total contract of $649,200 plus a 5%
contingency of $32,400 for a total budget amount of $681,660 contingent
upon approval from Corporation Counsel.
ROLL CALL VOTE:
AYES: Murphy, Nelson, Olsen, Wint, R. Kuhn, Lewis (6)
NAYS: (0)
(Commission Meeting, April 1, 1987)
A sufficient majority having voted therefor, the motion carried.
BID ITEMS:
As per the information filed in the agenda, the following bid items have
been approved:
Moved by Mr. Olsen, supported by Mr. Murphy to approve the following bid
items as recommended by staff and Purchasing:
Grass seed for the golf courses to the low bidder, Burdick's Seed House,
in the amount of $5,457.00.
Fertilizer for the golf courses and parks, split bid as follows: Item #1
to Lesco in the amount of $19,500.00; Item #2 to Utica, in the amount of
$740.00; and Item #3 and #4 to Turfgrass in the amount of $5,159.52.
Trailer -Mounted Sprayer for Addison Oaks to the low bidder, Capital Equipment,
in the amount of $2,186.90.
72" Outfront Mower for Springfield Y.A.C. to the low bidder, Capital Equipment,
in the amount of $9,031.51.
Daihatsu S65 for Independence Oaks to the low bidder, Wilkie Turf, in the
amount of $6,060.00.
EZ Go GXT 800 Gas Golf Cart for Independence Oaks to the low bidder, Pifer
Company, in the amount of $3,600.00.
13 Trailer Hitches for Mobile Recreation units to the low bidder, Reese
Hitch, in the amount of $1,807.00.
Well at Addison Oaks to the low bidder, Jim Layman Well Drilling, in the
amount of $6,355.00.
Cross Country Ski equipment - 215 pairs of skies with bindings, 309 pairs
of boots and 257 pairs of poles, from Raupp Campfitters for a total price
of $14,488.00.
1,000 swim rafts and 500 tubes for the Red Oaks Waterpark for rental from
the 2nd low bidder, Tri-County Sports, in the amount of $14,725.00.
ROLL CALL VOTE:
AYES: Nelson, Olsen, Wint, R. Kuhn, Lewis, Murphy (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
(Commission Meeting, April 1, 1987)
MILITARY POLICE:
There is an existing agreement approved in 1980 for the Springfield Y.A.C.
The U. S. Army is requesting an update on that agreement and adding Groveland
Oaks as an additional alternate site.
Moved by Mr. Olsen, supported by Mr. Lewis to approve the contract
with the U. S. Army for the use of Groveland Oaks and Springfield
Y.A.C. as alternative mobilization sites contingent upon approval
by Corporation Counsel.
Motion carried.
PARKS FOUNDATION UPDATE:
The Parks Foundation Annual Dinner is Wednesday, May 6 at 6:30 p.m. at
the Addison Oaks Conference Center. Mr. Kerry Kammer will be the speaker
for that evening.
The Foundation has also received $19,982 for George Googasion's Boston
Marathon Camp Scholarship fund. Willard Scott from NBC's Today Show has
been contacted for possible television coverage.
PROPERTY ACQUISITION PROPOSALS:
Staff reviewed the following two property acquisition proposals. The first
one was the Camp Holly Girl Scout Camp in Rose Township on Rattalee Lake
Road. The property includes frontage on Rattalee Lake and the Shiawassee
River. The property also includes an existing rustic camp facility including
year round and seasonal buildings, camping units, trails and roadways.
The asking price for the 239 acres is $900,240. Staff recommends rejecting
the offer based on the parcel's close proximity to Groveland and Springfield
Oaks.
The second parcel is located on M-24 in Oxford. The parcel was a previous
quarry site of American Aggregates. The asking price for the 1,440 acres
is $2,800,000. Staff recommends rejecting the offer based on the close
proximity to Addison and Orion Oaks.
Moved by Mr. Murphy, supported by Mr. Olsen to reject both proposals.
Motion carried.
GROVELAND OAKS LAND ACQUISITION UPDATE:
Mr. Figa updated the Commission on the Simpson Lake/Thread Creek acquisition
proposal. Because of conflicts with the seller it is possible that only
80 acres will be available for purchase. The 80 acre parcel is adjacent
to the park.
Staff noted that a new appraisal will be required for the grant which had
been approved earlier from the State of Michigan. Staff will keep the
Commission informed.
(Commission Meeting, April 1, 1987)
MANAGER'S REPORT:
The Manager's report is as filed in the agenda.
The next Commission meeting will be Wednesday, May 6 at 9:00 a.m.
Meeting adjourned at 11:26 a.m.
Pecky D. Lewis, Jr.
Secretary
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Karen Smith
Recording Secretary
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