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HomeMy WebLinkAboutMinutes - 1987.08.05 - 38807OAKLAND COUNTY PARKS AND RECREATION COMMISSION August 5, 1987 The meeting was called to order at 9:05 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Richard Kuhn, Thomas Law, Daniel Murphy, Ralph Nelson, John Olsen, Richard Vogt ALSO PRESENT: Parks and Recreation Oakland County Central Services Oakland County Purchasing Springfield Twp. Historical Society APPROVAL OF MINUTES: Ralph Richard, Manager C. L. Ross, Chief, Administrative Services Sheila Cox, Accountant Mike Thibodeau, Chief of Golf Daniel Stencil, Chief of Parks Joe Figa, Chief, Design and Development Janet Pung, Public Communications Officer Glen Dick, Director Lloyd Hampton, Manager Helen Parker Moved by Mr. Lewis, supported by Mr. Law to approve the minutes of the meeting of July 1, 1987, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Nelson, supported by Mrs. Fox to approve the payment of Vouchers 6-353 through 6-440 and 7-1 through 7-450, plus the Inter- departmental Payments for June charges paid in July. ROLL CALL VOTE: AYES: Lewis, Murphy, Nelson, Wint, Fox, G. Kuhn, R. Kuhn, Law (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. STATEMENT OF OPERATIONS AND ACTIVITIES REPORTS: Moved by Mr. G. Kuhn, supported by Mr. Olsen to accept the Statement of Operations as of June 30, 1987, and the Activities Reports for the months of May and June, 1987. Motion carried. 3 - 1 (Commission Meeting, August 5, 1987) PRELIMINARY BUDGET: Staff presented the 1988 and 1989 preliminary budgets, which were compiled in accordance with the County Executive's request to present an "all funds budget" to the citizens of Oakland County. The 1988 preliminary budget of $8.4 million reflects an increase of 5.3 percent in revenues and a 10 percent increase in opera- tions. Also included was a three-year forecast for the years 1990-1992. Staff recommended the Commission approve and forward the budget to the County Executive, with a notation that it's just a preliminary budget and that the Parks and Recreation Commission will go through its complete budget process later in the year. Moved by Mr. Lewis, supported by Mr. Vogt to approve the 1988 prelimi- nary budget and to have it forwarded to the County Executive for presen- tation with the 1988 "all funds budget." Motion carried. BID ITEMS: As per the information filed in the agenda, the following bid items were approved: Moved by Mr. Murphy, supported by Mr. Nelson to award the bid for the purchase of 10,000 reprints of the Wave Pool brochures to the low bidder, Division Printing, in the amount of $1,508.00. Motion carried. Moved by Mr. Law, supported by Mr. Olsen to award the bid for the pur- chase of transportable bleachers for Mobile Recreation to the low bidder, Jennings Park and Playground Equipment, in the amount of $12,360.00. Motion carried. Moved by Mr. Law, supported by Mr. Nelson to award the contract for the painting of the exterior of the James Harvey Davis House at Spring- field Oaks to the low bidder, Kozzi's Painting, in the amount of $3,285.00. Motion carried. Moved by Mr. R. Kuhn, supported by Mr. Lewis to award the contract to paint the Commission's logo and name on the mechanical room wall above the Red Oaks Wave Pool to the low bidder, Rich Sign, in the amount of $1,200.00. Motion carried. Moved by Mr. Law, supported by Mr. Vogt to award the purchase of a high voltage switch for disconnection of power for the waterslide project at Groveland Oaks to Madison Electric, in the amount of $4,653.75. Motion carried. 3 - 2 (Commission Meeting, August 5, 1987) CONCESSION/RESTROOM BUILDING - GROVELAND OAKS: Proposals were requested for the architectural design/engineering of the concession/ restroom building at Groveland Oaks. However, after review of the time required for the project, staff noted that the project would not be completed before the park opened next May, which would prove to be a hindrance to the park's operations. Therefore, staff recommended tabling the project for a year to better fit the project into the park's operations schedule. Commission concurred with staff's recommendation to table the project for one year. WALK MICHIGAN: Vice Chairman Fox drew the name of Anna LeGrand, of Ferndale, as the winner of the "Walk Michigan" program. Prize is a two -night stay on Mackinac Island during the Labor Day weekend. She will also participate in the Governor's walk across the Mackinac Bridge on Labor Day. The Commission, in conjunction with Blue Cross/Blue Shield, held several "Walk Michigan" events this summer. Ms. LeGrand's name was drawn from among those who participated. EQUIPMENT RENTAL AGREEMENT: Ralph Richard explained that staff has had an agreement for the past several years with the Oakland County Road Commission for the use of their roller and grader at the Waterford Oaks BMX track on an as needed basis. This agreement requires the Oakland County Parks and Recreation Commission to pay a rental rate only when the equipment is used; there is no other obligation. In 1985, the Oakland County Road Commission asked for Parks Commission approval of this agreement with authorization for Manager Ralph Richard to sign; the contract is being renewed and the Road Commission is once again requesting this authori- zation. Staff recommended approval of this agreement. Moved by Mr. Law, supported by Mr. G. Kuhn to approve the contract with the Oakland County Road Commission for the use of their roller and grader at the Waterford Oaks BMX track on an as needed basis and to authorize Manager Ralph Richard to sign the agreement. Motion carried. BOATING POLICY RESOLUTION: Chief of Parks Dan Stencil informed the Commission that, because Lake Sixteen at Orion Oaks has a navigable waterway status, the Commission must adopt a policy to restrict the use of gasoline powered boats in order to seek a no wake and no gasoline motors status for the lake with the State. Staff recommended the adoption of a resolution to approve Section X of the Oakland County Parks and Recreation Commission Rules and Regulations for Lake Sixteen in Orion Oaks. 3 - 3 (Commission Meeting, August 5, 1987) Moved by Mr. R. Kuhn, supported by Mr. Murphy to adopt the following resolution to approve Section X of the Oakland County Parks and Recreation Commission Rules and Regulations for Lake Sixteen in Orion Oaks: WHEREAS, the Oakland County Parks and Recreation Commission has obtained the land surrounding Lake Sixteen in Orion Township, Michigan, the site of Orion Oaks County Park; and WHEREAS, there are currently no regulations or restrictions pertaining to the use of watercraft on Lake Sixteen in Orion Township; and WHEREAS, the rules and regulations of the Oakland County Parks and Recreation Commission restrict the use of gasoline -powered watercraft on any Commission waterways for the purpose of safety and preservation of the environment. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission requests the assistance of the Department of Natural Resources to approve Section X of the Oakland County Parks and Recreation Commission Rules and Regulations for Lake Sixteen in Orion Township, Michigan, which states: Section X - Boating No person shall bring into, use or navigate any boat, yacht, canoe, raft or other watercraft upon any watercourse, lagoon, lake, pond or slough located within or upon the properties administered by or under the jurisdiction of the Commission, except at such time or place as may be provided or designated for such purpose. All watercraft shall comply with and be used in compliance with Public Act 303 of the Public Acts of the State of Michigan, of 1967 as amended and such regulations as may be adopted under the authority of the Act. Air mattresses, inner tubes and other inflatable devices are prohibited except in designated swimming areas. No gasoline powered watercraft are allowed on any Commission waterways. Electric motors are not to exceed 24 foot pounds of thrust/24 volt system. Motion carried. MOTORCYCLE POLICY: Staff met with Al Craddock, Gold Wings Road Riders Association, to review the Commission's motorcycle policy for recommended changes to allow motorcycles within the parks. The Commission's current policy allows motorcycles into the parks but only to designated parking areas for motorcycles. As a result of the meeting, staff recommended to the Commission that we allow motorcycles, on a trial basis, into the parks either to any of the parking lots or to campsites. Motorcycles must be street legal and licensed. If the motorcyclists abuse the new policy, staff requested the Commission go back to its original policy of no motorcycles. Commissioners noted that they would prefer staff to implement a permit program for the motorcyclists, issuing permits to all motorcyclists and rescinding the permits of those who abuse them. Commission regulations for this policy could be printed on the back of each permit. 3 - 4 (Commission Meeting, August 5, 1987) Commissioner Fox expressed her concern that the noise from the motorcycles could prevent some patrons from wishing to return to the Oakland County parks. Commission requested staff implementation of the new policy to allow street legal and licensed motorcycles into the parks on a 90-day trial basis, with a permit system, and to report back after that time. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following information was noted: ---Close to 900 racers from across the country participated in the NBL Star of the Wars X national BMX race this past weekend, August 1 and 2. Many people expressed how impressed they were with the facility. Waterford Oaks is considered to be the facility in Michigan. Commissioner Murphy reminded the Commission that the program is as well received and well run because of Dan Stencil. ---Staff is looking at new security measures and precautions that staff can take to prevent another incident like the armed robbery that occurred at Waterford Oaks on July 27. Ideas being considered are posting signs on cashiers' windows stating only a minimal amount of cash is on hand, installing protective windows on cashiers' booths, and additional security when deposits are being made. ---Michigan Senior Olympics are scheduled for Saturday, August 15 at the Oakland Community College Orchard Ridge campus. Commissioners were urged to attend this event, which the Commission co-sponsors. ---Wednesday, August 26, at 6 p.m., is the Volunteer Picnic, which will be held at the Waterford Oaks Wave Pool. This picnic is a thank you to all the volunteers for the many hours of service they have given to the Commission. ---Oakland Parks Foundation President George Googasian was recently honored with the 1987 Governor's Award on Physical Fitness and Health. This award is presented to an individual whose activities are exemplary of serious commitment to physical fitness and healthy activity. ---Commissioner Fox inquired about the deer found at Glen Oaks. Manager Richard noted that the Department of Natural Resources had been contacted about catching and releasing them, who stated they do not participate in programs like that. Commissioner Lewis suggested contacting the Michigan Humane Society. ---Commissioner Vogt noted how polite and helpful all the part-time staff he's met have been to him. ---Budget dates set aside for Commission review of the budget are October 23 through November 6. Please make a note of these dates on your calendar. Next Commission meeting will be Wednesday, September 2, 1987, at 9 a.m. Meeting adjourned at 10:31 a.m. Pecky D. Lewis, Jr. Secretary ks Karen Smith Recording Secretary 3 - 5