HomeMy WebLinkAboutMinutes - 1987.01.16 - 38810OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 16, 1987
The meeting was called to order at 9:50 a.m, by Chairman Lewis Wint in the small
banquet room of the Addison Oaks Conference Center.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Dan Murphy, Ralph Nelson, John Olsen, Richard Vogt
COMMISSION MEMBERS ABSENT:
Walter Moore, Carol Stanley
ALSO PRESENT:
Parks and Recreation
Oakland Co. Board of Commissioners
Oakland Parks Foundation
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Chuck Ross, Chief, Administrative Services
Sheila Cox, Accountant
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Mary Zednik, Public Communications Asst.
Dan Stencil, Recreation Supervisor
Joseph Figa, Chief, Design and Development
Steve Vanden Bossche, Engineering Aide
Richard D. Kuhn, Jr.
Fran Greenebaum, Executive Director
Vivian Lewis
Moved by Mr. Lewis, supported by Mr. Nelson to approve the minutes
of the December 3 Public Hearing for the 1987 Operating Budget and the
minutes of the regular meeting of December 3, 1986, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Kuhn, supported by Mr. Lewis to approve the payment of
Vouchers 12-1 through 12-401 and the Interdepartmental Payment Register
through December.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Murphy, Nelson, Olsen, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, January 16, 1987)
STATEMENT OF OPERATIONS:
Moved by Mrs. Fox, supported by Mr. Olsen to accept the Statement
of Operations as of November 30, 1986.
Motion carried.
ACTIVITIES REPORT:
Moved by Mr. Olsen, supported by Mr. Murphy to receive the
Activities Reports for November and December, 1986.
Motion carried.
ELECTION OF OFFICERS:
Chairman Wint asked Commissioner Kuhn to assume the position of Temporary Chairman
for the purpose of electing a chairman of the Parks and Recreation Commission.
Commission Kuhn assumed the Chair and opened nominations for Chairman.
Moved by Mrs. Fox, supported by Mr. Lewis to nominate Lewis Wint as
Chairman of the Parks and Recreation Commission for 1987.
Moved by Mr. Nelson, supported by Mrs. Fox that nominations be closed
and a unanimous ballot be cast for Mr. Wint.
Motion carried unanimously.
Commission Kuhn declared Lewis Wint Chairman of the Parks and Recreation Commission
for 1987.
Commission Wint re -assumed the Chair and opened nominations for Vice Chairman.
Moved by Mr. Lewis, supported by Mr. Kuhn to nominate Jean Fox as
Vice Chairman of the Parks and Recreation Commission for 1987.
Moved by Mr. Olsen, supported by Mr. Nelson that nominations be closed
and a unanimous ballot be cast for Mrs. Fox.
Motion carried unanimously.
Chairman Wint declared Mrs. Fox Vice Chairman of the Parks and Recreation Commis-
sion for 1987.
Chairman Wint opened nominations for Secretary.
Moved by Mr. Kuhn, supported by Mr. Nelson to nominate Pecky Lewis, Jr.
as Secretary of the Parks and Recreation Commission for 1987.
Moved by Mrs. Fox, supported by Mr. Olsen that nominations be closed and
a unanimous ballot be cast for Mr. Lewis.
Motion carried unanimously.
Chairman Wint declared Mr. Lewis Secretary of the Parks and Recreation Commission
for 1987.
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(Commission Meeting, January 16, 1987)
RECREATION VIDEO:
A video on recreation, which was first shown at the 1987 NRPA Congress in Anaheim,
was viewed by the Commission.
WATERFORD OAKS EASEMENT:
The Oakland County Drain Commission is in the process of cleaning out the Moffitt
Drain from Telegraph Road to Oakland County Children's Village, part of which
runs through Waterford Oaks. The Road Commission has approached staff with a
two -fold request: To finalize the legal description for the drain; and approve
a permanent easement of 300' x 80', and a temporary easement of 300' x 200' to
provide a work area in which to clean the drain.
Staff met with the Drain Commission staff; in the time since they made their re-
quest, bids on the project came back high, and the Drain Commission may reconsider
the project. However, staff requested that they at least finalize the legal de-
scription, and that they protect as much vegetation as possible if they do decide
to proceed with the project.
The land for the easement had not been designated for any purpose; however, it
is near the area of the planned toboggan run.
The park perimeter fence project is scheduled for completion this year; a gate
would be installed for the easement.
Moved by Mr. Nelson, supported by Mrs. Fox to grant the Oakland County
Drain Commission's request for a permanent easement of 300' x 80' for a
section of the Moffitt Drain that runs through Waterford Oaks; a tem-
porary easement of 300' x 200' to provide a work area in which to clean
the drain, and to have the legal description for the drain finalized.
Motion carried.
BID ITEMS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. Murphy, supported by Mr. Olsen to award the bid for the
purchase of two gas baseboard heating systems for the park residences at
Groveland Oaks and Independence Oaks to the low bidder meeting specifi-
cations, Hodges Supply, in the amount of $3,225.10.
Motion carried.
Moved by Mr. Murphy, supported by Mr. Olsen to award the bid for the
purchase of 40,000 daily motor vehicle permits for use at Addison,
Groveland and Independence Oaks to the low bidder, D. R. Smith, in the
amount of $34.21/M, for a total of $1,368.40.
Motion carried.
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(Commission Meeting, January 16, 1987)
Moved by Mrs. Fox, supported by Mr. Kuhn to award the bid for the
purchase of 300,000 golf score cards for White Lake, Glen Oaks and
Springfield Oaks to the second low bidder, Division Printing, in the
amount of $6,075.00, based on vendor location and availability if and
when problems occur.
Discussion followed on County Purchasing's bid policy. Commission requested staff
report back with information on Purchasing's policies and any alternatives to
the bid process.
Motion carried.
Moved by Mr. Murphy, supported by Mr. Kuhn to award the bid for the
purchase of 120,000 monogrammed golf tees for all of the golf courses
to the second low bidder, Golf Mart, in the amount of $2,095.20.
Motion carried.
ORION OAKS MASTER PLAN:
Commission viewed a film from Bradford Woods, a special population camp in Indiana,
showing their facilities.
Staff noted that a committee was formed and met to discuss the potential of Orion
Oaks as a camp for the special populations.
Commission noted that the camp should not be limited to just the special popula-
tions, but be available also for other groups, such as seniors and cultural arts.
Staff requested Commission authorization to send Requests for Proposals to hire
a consultant for the master plan for Orion Oaks, which will include consideration
of the development of a camp for special populations and other groups.
Moved by Mr. Kuhn, supported by Mr. Nelson to authorize staff to send
Requests for Proposals to hire a consultant for the master plan for
Orion Oaks, which will include consideration of the development of a
camp for special populations and other groups.
ROLL CALL VOTE:
AYES: Murphy, Nelson, Olsen, Vogt, Wint, Fox, Kuhn, Lewis (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Orion Township officials and local residents will be kept informed in order to
provide them with an opportunity to give us input on the project.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
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(Commission Meeting, January 16, 1987)
Moved by Mr. Kuhn, supported by Mr. Lewis to adjourn to Executive
Session.
Motion carried.
Meeting adjourned to Executive Session at 11:27 a.m.
Meeting re -convened at 12:13 p.m.
Meeting adjourned at 12:14 p.m.
Next meeting will be Wednesday, February 18, 1987, at 9 a.m.
Pecky D. Lewis, Jr.
Secretary
*a&d J"
Karen Smith
Recording Secretary
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