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HomeMy WebLinkAboutMinutes - 1987.07.01 - 38812OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING July 1, 1987 The meeting was called to order at 9:10 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Richard Kuhn, Jr., Thomas Law, Ralph Nelson, John Olsen, Richard Vogt COMMISSION MEMBERS ABSENT: Daniel Murphy ALSO PRESENT: Parks and Recreation Oakland County Central Services Oakland County Purchasing Oakland Parks Foundation Gold Wing Road Riders Assoc. Oakland Press Ralph Richard, Manager Jon Kipke, Assistant Manager Chuck Ross, Chief, Administrative Services Joe Figa, Chief, Design and Development Jan Pung, Public Communications Officer Mike Thibodeau, Chief of Golf Dan Stencil, Chief of Parks Sheila Cox, Accountant Tony Lipinski, Intern Ben Castle, Intern Chris Rowney, Intern Glen Dick, Director Lloyd Hampton, Manager Fran Greenebaum, Executive Director Al Craddock Scott Simons, Reporter Joe Figa introduced his new intern, Chris Rowney, who's studying landscape archi- tecture at Ohio State University. Chris will be working with Joe throughout the summer. APPROVAL OF MINUTES: Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of the meeting of June 3, 1987, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the payment of Vouchers 5-331 and 6-1 through 6-352; Interdepartmental payments for April charges paid in May and May charges paid in June; and Transfer vouchers for April and May. 3 - 1 (Commission Meeting, July 1, 1987) ROLL CALL VOTE: AYES: Nelson, Olsen, Wint, Fox, G. Kuhn, R. Kuhn, Law, Lewis (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. STATEMENT OF OPERATIONS: Moved by Mr. G. Kuhn, supported by Mr. Olsen to receive the Statement of Operations as of May 31, 1987. Motion carried. MOTORCYCLE POLICY: Al Craddock, Gold Wing Road Riders Association, informed the Commission that a group of approximately 75 people from his association had the opportunity to camp at Groveland Oaks recently. He noted that the group was very impressed with the park; they had an excellent time, with no problems. Mr. Craddock's purpose in approaching the Commission at this time was to request Commission consideration to change its current motorcycle policy to allow motor- cyclists, both groups and individuals, to camp with their equipment, rather than requiring the equipment to be parked at the front entrance of the park. Chairman Wint thanked Mr. Craddock for informing the Commission of his concerns, but noted that the Commission depends on staff to work directly with anyone making such requests. Staff would then bring back to the Commission any recommendations for changes. Moved by Mr. Law, supported by Mr. Vogt to refer the question of the motorcycle policy change back to staff for study and recommendation. Motion carried. Dan Stencil and Jon Kipke will arrange a meeting with Mr. Craddock and bring back to the Commission any recommendations. Mr. Craddock will be informed of the date the policy will be on the agenda for Commission consideration. CAMP COURAGE: The Commission viewed a video tape of Camp Courage, a camp for the physically disabled near Maple Plain, Minnesota. Chairman Wint urged all of the commissioners to attend, if possible, the Wheelchair Daze special event being sponsored by Wright and Filippis at Independence Oaks on July 11. ORION OAKS MASTER PLAN: In response to the request for proposals staff sent out for the Orion Oaks Master Plan, we received proposals from eight firms. Staff reviewed the proposals and narrowed the choice to five companies, who were invited for interviews on Thursday, June 25. After the interviews, staff concurred in their choice to recommend to the Commission the firm of Schmidt -Copeland and Associates from Cleveland, Ohio. 3 - 2 (Commission Meeting, July 1, 1987) Schmidt -Copeland had originally quoted a price of $58,270; after negotiations with staff on the scope of the work to be performed and the fee itself, the sum of $33,380, plus $6,000 for reimburseable expenses (travel, prints, etc.), was agreed upon. Greg Copeland and Patricia Stevens, Schmidt -Copeland, were introduced and gave a brief history of their firm's experience and background. They also reviewed their plans for proceeding with the master plan for Orion Oaks. Discussion followed on the Commission's concerns about the scope of the camp within the park. Moved by Mr. Olsen, supported by Mr. Vogt to retain the firm of Schmidt - Copeland and Associates from Cleveland, Ohio, as consultants for the development of the master plan for Orion Oaks in the amount of $33,380, plus $6,000 for reimburseable expenses, for a total amount of $39,380. ROLL CALL VOTE: AYES: Olsen, Vogt, Wint, Fox, G. Kuhn, R. Kuhn, Law, Lewis, Nelson (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. BIDS: As per the information filed in the agenda, the following bid items were approved: Moved by Mr. Nelson, supported by Mr. Law to award the bid for the purchase of a 10 hp vertical turbine irrigation pump for White Lake Oaks to the low bidder, Hydro Dynamics, in the amount of $2,422. Motion carried. Moved by Mr. Nelson, supported by Mr. G. Kuhn to award the bid for the purchase of the graphics for the information kiosk for Independence Oaks to the low bidder, Century Design, in the amount of $4,874. Motion carried. Moved by Mr. R. Kuhn, supported by Mr. Law to award the bid for the purchase of "Superdeck" boat dock sections and hardware for the final phase of the floating boat dock system for the rental facility at Grove - land Oaks to K & 0 Marketing in the amount of $11,450, plus $700 for shipping charges, for a total purchase price of $12,150. Motion carried. FURNISHINGS - NEW ADMINISTRATION OFFICE BUILDING: Moved by Mr. Lewis, supported by Mrs. Fox to award the contract for the development and coordination of the interior furnishings for the new administration office building to the low bidder, Grainger and Asso- ciates, in the amount of $2,700. Motion carried. 3 - 3 (Commission Meeting, July 1, 1987) SOIL BORING - NEW ADMINISTRATION OFFICE BUILDING: Staff requested Commission approval of the expenditure of $1,199.75 to Soil Material Engineering to do the soil boring and analysis required for the new administration office building. This work was not included in the contract for the construction of the building. Moved by Mr. Olsen, supported by Mr. Lewis to approve the expenditure of $1,199.75 to Soil Material Engineering for the soil boring and analysis for the new administration office building at Waterford Oaks. Motion carried. NEW CONTRACT - SPRINGFIELD OAKS YAC: Manager Richard informed the Commission that the Planning and Building Committee, at its meeting of June 16, approved the Parks Commission's request to increase the Board of Commissioners funding for the operating expenses of the Springfield Oaks YAC to $100,000 annually. They also agreed to finance all of the capital improvement expenditures for that facility in the future. The Parks Commission's goals for that facility will be to keep the expenses down as close to $100,000 as possible, and to make the facility as productive as we can. Commissioner R. Kuhn noted that these recommendations will be made to the Finance Committee for approval in the form of a new contract; he felt it was in the best interests of the Parks Commission to be aware of the conditions of the new contract before final approval by the County Board of Commissioners. Moved by Mr. Olsen, supported by Mr. Lewis to approve the new contract as prepared by Corporation Counsel for approval with the Oakland County Board of Commissioners for the management of the Springfield Oaks YAC. Motion carried. RFROUITTON Staff recommended approval of a resolution prepared for recognition of the staff for their outstanding effort and assistance in the grand opening of the new waterpark facility at Red Oaks. Commissioner Lewis suggested the resolution be signed by Chairman Wint on behalf of the entire Commission. Moved by Mr. Lewis, supported by Mr. Law to approve the following reso- lution: WHEREAS, the development of the Red Oaks Waterpark in Madison Heights was a five-year project; and WHEREAS, the planning and preparation for the June 12, 1987 Grand Opening was a six-month effort; and 3 - 4 (Commission Meeting, July 1, 1987) WHEREAS, a remarkable amount of cooperative team spirit, hard work, and pride went into this project; and WHEREAS, parks and recreation staff from all areas including those from Red Oaks Golf Course, technical support, clerical staff, adminis- tration, mobile recreation, design and development, Parks Foundation and many others contributed to the success of the dedication of the waterpark; and WHEREAS, the Grand Opening was enjoyed by some 4,000 persons. NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission commends its staff's outstanding commitment and dedication to the parks system to make the Grand Opening of the Red Oaks Waterpark a tremendous success. Motion carried. Jan Pung also commended Baker, Abbs, Cunningham & Klepinger and WHYT Radio for all of their help and media exposure we received on the event. MANAGER'S REPORT: In addition to the report filed in the agenda, the following information was noted: ---Summer staff has attended three orientation sessions at Waterford Oaks. New program included on the agenda this year was the service effectiveness training program the full-time staff attended earlier this year. ---Dedication of the Cohn Amphitheater and the All Visitor Nature Trail at Inde- pendence Oaks on June 24 went very well. A special thank you from Manager Richard and Chairman Wint will be sent to the employees for their hard work on the amphitheater project. Next Commission meeting will be Wednesday, August 5, at 9:00 a.m. Meeting adjourned at 11:22 a.m. Pecky D. Lewis, Jr. Secretary *ram L r. Karen Smith Recording Secretary ks 3 - 5