HomeMy WebLinkAboutMinutes - 1987.05.06 - 38818OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 6, 1987
The meeting was called to order at 9:13 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, George Kuhn, Richard Kuhn, Jr., Thomas
Law, Daniel Murphy, Ralph Nelson, Richard Vogt
COMMISSION MEMBERS ABSENT:
Secretary Pecky Lewis, Jr., John Olsen
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland Parks Foundation
Miracle Recreation Equipment Co
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Joe Figa, Chief, Design and Development
Sheila Cox, Accountant
Janet Pung, Public Communications Officer
Brad Baker, Recreation Supervisor
Lloyd Hampton, Chief of Procurement
Fran Greenebaum, Executive Director
Bob Tooley
Moved by Mrs. Fox, supported by Mr. Nelson to approve the minutes of
the meeting of April 1, 1987, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to approve the payment
of Vouchers 4-1 through 4-318 and the Interdepartmental Payments for
February and March.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Murphy, Nelson, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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Meeting, May 6, 1987)
STATEMENT OF OPERATIONS:
Moved by Mr. G. Kuhn, supported by Mr. Vogt to receive the Statement
of Operations as of March 31, 1987.
Motion carried.
ACTIVITIES REPORT:
Moved by Mr. G. Kuhn, supported by Mr. Vogt to receive the Activities
Report for March, 1987.
Motion carried.
1987 CAPITAL DEVELOPMENT BUDGET UPDATE:
Chuck Ross reviewed the update, noting final balance of additional funds available
to the Commission in the amount of $696,513. Staff recommended that amount be
distributed as follows: To the 1987 Capital Development Contingency--$96,513;
and to Future Acquisitions and Improvements--$600,000.
Moved by Mr. Law, supported by Mr. G. Kuhn to receive the Capital Development
Budget update, with changes as presented, and to distribute the additional
funds available from the Capital Development Budget as follows: $96,513
to the 1987 Capital Development Contingency, and $600,000 to Future
Acquisitions and Improvements.
Motion carried.
GROVELAND OAKS PHASE IIIB CAMPING:
Staff requested Commission approval to retain the firm of Anderson/Lesniak as
consultants for the development of documents for the Groveland Oaks Phase IIIB
Camping project. Joe Figa noted that this firm has already completed both the
master plan for Groveland Oaks and the design and construction documents for the
Phase IIIA project.
Staff recommended awarding the contract to the firm of Anderson/Lesniak in the
amount of $19,500.
Moved by Mr. R. Kuhn, supported by Mr. Vogt to award the contract for
the development of documents for the Groveland Oaks Phase IIIB Camping
project to Anderson/Lesniak in the amount of $19,500.
Motion carried.
BID ITEMS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. G. Kuhn, supported by Mr. Murphy to approve the following
bid items as recommended by staff and Purchasing:
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(Commission Meeting, May 6, 1987)
Turf chemicals for the golf courses for 1987 from the low bidders meeting
E' specifications: Cadco for Round Up, Daconil, Proxol, and 2-4-D Amine,
in the amount of $2,351.92; Turfgrass for Emerald Isle and Banvel in
the amount of $1,151.44; Benham Chemicals for Bayleton and Tersan in
the amount of $2,397.20; and W. F. Miller for Dyrene and Embark in the
amount of $1,300.48. Total amount for the purchase will be $7,201.04.
Approximately 75 yards of Lees Commercial Riviera Brand carpet for the
pro shops at White Lake Oaks and Glen Oaks and the office at Glen Oaks
to the low bidder, Quality Floors, in the amount of $2,005.00.
63 custom sandblasted golf tee signs for all of the golf courses to
the low bidder, Century Design, in the amount of $225.00 each, for a
total purchase price of $14,175.00.
Two each 8 ft. x 24 ft. self -weathering steel and wood planking bridges
for Glen Oaks to the low bidder, Continental Custom Bridge, in the amount
of $7,166.00.
33 information signs for the Red Oaks Waterpark from Done Right Engraving
in the amount of $1,355.51.
Repair, replacement, and waterproofing of two shelters, the beach/
concession building and the contact station at Independence Oaks as
follows:
Waterproofing, masonary preservative, and liquid membrane topcoat
to the low bidder, Grunwell-Cashero, in the amount of $21,866.00,
plus a 5% contingency of $1,093.00, and a $1,500.00 inspection
fee, for a total of $24,459.00.
Roof replacement to the low bidder, Newton Crane, in the amount
of $9,497.00, plus a 5% contingency of $475.00, and an inspection
fee of $500.00, for a total amount of $10,472.00.
Three light bollards for the Independence Oaks amphitheater walkway
from Woodform in the amount of $672.16 each, for a total of $2,016.48.
2,116 12 ft. white cedar replacement fence rails for the entrance fence
at Addison Oaks to the low bidder meeting specifications, Church's Lumber,
in the amount of $5.65 each, for a total of $11,955.00.
Three 2-seat paddle wheeler pedal boats and two 4-seat paddle wheeler
pedal boats, plus accessories, for Independence Oaks from the manufacturer,
Gagnier Manufacturing Company, in the amount of $3,403.50.
Plant material and installation for the new boat rental facility parking
area at Groveland Oaks to the low bidder, Marine City, in the amount
of $7,470.00.
Removal and disposal of a 6,000 gallon underground fuel storage tank
from the Springfield Oaks YAC to the low bidder, Action Enterprises,
in the amount of $3,000.00.
Removal and disposal of two underground fuel storage tanks from Grove -
land Oaks to the low bidder, Parks Installation, in the amount of
$2,250.00.
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(Commission Meeting, May 6, 1987)
60 f t. x 7 ft. Superdeck boat dock system for the new boat rental facility
at Groveland Oaks from K & 0 Marketing in the amount of $6,832.00, plus
$500.00 for shipping, for a total amount of $7321.00.
56 traffic barrier markers plus accessories for the entry second lane
at Groveland Oaks to Carrier and Gable in the amount of $1,796.82.
Motion carried.
Moved by Mr. Murphy, supported by Mr. Nelson to award the purchase of
a Daihatsu S65 utility vehicle for Addison Oaks from Wilkie Turf in
the amount of $6,060.00.
ROLL CALL VOTE:
AYES: R. Kuhn, Murphy, Nelson, Vogt, Wint (5)
NAYS: Fox, G. Kuhn (2)
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. Nelson, supported by Mr. Murphy to approve $76,000 in funds
for the Rampager retrofit project at Groveland Oaks, which includes
the purchase, freight, and installation of the slide and understructure
from Miracle Recreation Equipment Company, plus $10,000.00 for elec-
trical installation and $6,500.00 for project contingency. The funds
for this project will come from Future Acquisitions and Improvements
of the Capital Improvement Budget.
Motion carried.
SPRINGFIELD OAKS YAC PROPOSED FEE STRUCTURE:
Staff requested Commission approval of a proposed fee change for the Springfield
Oaks YAC. The fee change would affect wedding and banquets only and would take
effect in 1988.
Staff noted the increased fees now will automatically cover the cost of a safety
officer required for any double receptions; that cost is now picked up as an addi-
tional fee solely by the second party booked on any one evening. Also included
in the new fees will be the $25.00 kitchen usage fee now charged separately.
Moved by Mr. G. Kuhn, supported by Mrs. Fox to adopt the proposed new
fee structure for the Springfield Oaks YAC to take effect in 1988.
Motion carried.
1987 COMMUNITY ASSISTANCE PROGRAM:
Mr. Kipke reviewed the Community Assistance Program, and recommended Commission
approval of an appropriation of $14,000 for the 1987 Mobile Recreation program.
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(Commission Meeting, May 6, 1987)
Moved by Mr. R. Kuhn, supported by Mrs. Fox to approve the expenditure
of $14,000 for the Community Assistance Program for the 1987 Mobile
Recreation program.
Motion carried.
ALCOHOL POLICY -- RED OAKS WATERPARK:
Staff noted the Commission's current policy permits alcohol at any of the parks.
However, because the great majority of the Red Oaks Wave Pool's patrons will be
under 21, staff recommended the following separate policy for the waterpark: "No
alcoholic beverages allowed unless first authorized in writing by the Commission
or its authorized agent."
Staff noted that this will permit special events after regular working hours to
have alcohol, if requested and approved.
Moved by Mr. G. Kuhn, supported by Mr. Vogt to adopt a new alcohol policy
for the Red Oaks Waterpark as follows: No alcoholic beverages allowed
unless first authorized in writing by the Commission or its authorized
agent.
Motion carried.
OAKLAND PARKS FOUNDATION:
---President George Googasian raised $26,000 from pledges in the Boston Marathon
for the camp scholarship program at Independence Oaks.
---Received a $1,500 check from the Lula C. Wilson Trust Fund for the seniors
camp at Independence Oaks.
---Beginning to get corporate involvement in the Foundation; have received memberships
from Wright & Filippis and the Equitable Life Assurance Company.
---Reviewed the plans for the patron party at the Red Oaks Waterpark on June 11.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Received a request from the "Say Yes! to Michigan" Tourism Committee for support
of their post -Labor Day school opening campaign. They are requesting permission
to place petitions in the parks for signatures to have this question placed on
the November 1988 ballot.
Commission declined the request, not wishing to have the petitions in the parks
viewed as the Commission's political stand on this issue.
---Employee Recognition Banquet on Monday, May 11, at White Lake Oaks. Cocktails
at 6 p.m.; dinner will be served at 7 p.m.
---Staff is expecting one major bid due before the next Commission meeting for
asphalt at the four golf courses and at two parks. Because of time constraints
in completing this job as quickly as possible, staff requested Commission authori-
zation to allow staff to accept the low bid, if within budget.
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(Commission Meeting, May 6, 1987)
Moved by Mr. Murphy, supported by Mr. Nelson to authorize staff to accept
the low bid for asphalt for the golf courses and parks if within budget.
Motion carried.
Staff will inform Commission by mail of the results of the bid.
---Upcoming special events:
1. 2nd Annual Oakland County Kite Flying Festival, Saturday, May 16,
Noon - 5 p.m. at the Oakland County Courthouse Complex
2. 2nd Annual Good Old Summertime Family Day, Saturday, May 30 at
Independence Oaks
3. Fishing Tournament and Family Picnic for the March of Dimes on Saturday,
June 6 at Independence Oaks
Meeting adjourned at 11:16 a.m.
Pecky D. Lewis, Jr.
Secretary
,j qq
Karen Smith
Recording Secretary
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