HomeMy WebLinkAboutMinutes - 1987.11.04 - 38819OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 4, 1987
The meeting was called to order at 9:05 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Richard Kuhn, Jr., Thomas Law, Daniel Murphy, Ralph Nelson, John Olsen,
Richard Vogt
ALSO PRESENT:
Parks and Recreation
Central Services
Purchasing
Oakland Parks Foundation
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Chuck Ross, Chief, Administrative Services
Sheila Cox, Accountant
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Daniel Stencil, Chief of Parks
Jeff Kindel, Intern
Glen Dick, Director
Lloyd Hampton, Manager
Fran Greenebaum, Executive Director
Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of
the meeting of October 7, 1987, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the payment
of Vouchers 10-1 through 10-358 and Interdepartmental Payments for August
charges paid in September and September charges paid in October.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, Murphy, Nelson, Olsen, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS AND ACTIVITIES REPORT:
Moved by Mr. Murphy, supported by Mr. Nelson to receive the Statement
of Operations as of September 30, 1987, and the Activities Report for
September, 1987.
Motion carried.
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(Commission Meeting, November 4, 1987)
BIDS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. Lewis, supported by Mr. Nelson to award the contract for
approximately 9,600 linear feet of both vinyl -clad and galvanized six
foot chain -link fence, including gates, for the perimeter of Waterford
Oaks to the low bidder, Nationwide Fence Company, in the amount of
$66,998.33, plus a 5% contingency of $3,349.00, for a total amount of
$70,337.40.
Motion carried.
Moved by Mr. Lewis, supported by Mr. Law to award the contract for the
boundary survey and staking of Waterford Oaks to the low bidder, Kieft
Engineering Inc., in the amount of $6,250.00, plus a 5% contingency
of $312.00, for a total amount of $6,562.00.
Motion carried.
Moved by Mr. G. Kuhn, supported by Mr. Law to award the bid for the
installation of an irrigation system in the front area of the Glen Oaks
Clubhouse to the low bidder, Cloudburst Lawn Sprinklers, in the amount
of $2,750.00, plus a 5% contingency of $150.00, for a total amount of
$2,900.00; subject to contract including a penalty clause for the com-
pletion date.
Motion carried.
Moved by Mrs. Fox, supported by Mr. Law to award the contract for the
landscaping at Glen Oaks to the low bidder, Bordine's, in the amount
of $6,468.60, plus a 5% contingency of $323.00, for a total amount of
$6,791.40.
Motion carried.
Moved by Mr. Vogt, supported by Mr. Olsen to award the contract for
approximately 1,200 linear feet of vinyl -clad, chain -link fencing in-
cluding swing and sliding gates, for the Glen Oaks Golf Center to the
low bidder, Nationwide Fence Company, in the amount of $13,204.98, plus
a 5% contingency of $660.00, for a total amount of $13,864.98.
Motion carried.
Moved by Mr. R. Kuhn, supported by Mr. Law to award the bid for the
purchase of material to replace and repair the dormers, soffits, facia
and gable ends of the Addison Oaks Maintenance Building to the low bidder,
Burke Building Center, in the amount of $4,145.00.
Motion carried.
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(Commission Meeting, November 4, 1987)
Moved by Mr. R. Kuhn, supported by Mr. Murphy to award the contract
for the re -roofing of the Addison Oaks Maintenance Building with asphalt
shingles to the low bidder, Newton Crane, in the amount of $56,000.00,
plus a 5% contingency of $2,800.00, for a total amount of $58,800.00.
Motion carried.
Moved by Mr. Olsen, supported by Mr. Law to award the contract for the
installation of a drainage system for the #1, 2, and 3 fairways at Glen
Oaks Golf Course to Kirkland Associates in the amount of $10,318.00,
plus the alternate of $770.00 for solid PVC pipe, for a total amount
of $11,088.00.
Motion carried.
Moved by Mr. Nelson, supported by Mr. Lewis to award the bid for the
purchase of 50,000 camping registration permit forms for Groveland Oaks
to the low bidder, Suburban Press, in the amount of $43.77 per thousand,
for a total amount of $2,188.50.
Motion carried.
Staff is working on a spray foam insulation project for the roof of the maintenance
building at Independence Oaks. Bids for this project are due November 6, 1987;
however, in order to complete the job in time to take advantage of the savings
in utility costs, Chief of Parks Dan Stencil requested Commission consideration
to approve a not -to -exceed figure of $5,000 for this project today.
Moved by Mr. G. Kuhn, supported by Mr. Nelson to approve a not -to -
exceed figure of $5,000 for the spray foam insulation project for the
roof of the Independence Oaks Maintenance Building.
Motion carried.
ORION OAKS MASTER PLAN UPDATE:
Staff invited Commissioners to see some conceptual drawings of the Orion Oaks
Master Plan at a luncheon scheduled for Friday, November 6, 1987, from Noon to
1:15 p.m. at the Administration Office.
Manager Richard noted that the master plan will not be completed in January; there
are still conflicts to be worked out. A closed working retreat for the Commission
will be scheduled a little later.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---A copy of an updated golf survey was distributed; complete figures had not
been included in the survey distributed at the budget review work session.
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(Commission Meeting, November 4, 1987)
---C. Ross distributed an information sheet listing the chronological sequence
of events on the lease of the Red Oaks Golf Dome.
OAKLAND PARKS FOUNDATION:
---"A Cabaret Evening" with Bob Posch and Jeff Hobson will be Thursday, December
10, 7:30 p.m., at Duffy's on the Lake.
---Winter Family Fun Day will be Sunday, January 24 at Addison Oaks.
---Sunday in the Park with George on June 26 at Independence Oaks.
The next Commission meeting will be Wednesday, December 2, immediately following
the public hearing for the 1988 Operating Budget. The public hearing will be
at 9:00 that morning.
Meeting adjourned at 10:10 a.m.
Pecky D. Lewis, Jr.
Secretary
6z/U
Karen Smith
Recording Secretary
ks
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