HomeMy WebLinkAboutMinutes - 1987.10.07 - 38820OAKLAND COUNTY PARKS AND RECREATION COMMISSION
October 7, 1987
The meeting was called to order at 9:10 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Richard Kuhn, Jr., Thomas Law, Daniel Murphy, Ralph Nelson, John Olsen,
Richard Vogt
ALSO PRESENT:
Parks and Recreation
Central Services
Schmidt Copeland and Assoc.
Oakland Parks Foundation
Springfield Township
Historical Society
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Joseph Figa, Chief, Design and Development
Janet Pung, Public Communications Officer
Sheila Cox, Accountant
Mike Thibodeau, Chief of Golf
Jerry Laidlaw, Grounds Maint. Supervisor
Tony Lipinski, Intern
Jeff Kindel, Intern
Glen Dick, Director
Patty Stevens
Greg Copeland
Fran Greenebaum, Executive Director
Helen Parker
Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes
of the meeting of August 5, 1987, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the payment
of Vouchers 8-1 through 8-396 and 9-1 through 9-316; Interdepartmental
Payment for July paid in August; and the Transfer Vouchers for
June through August, 1987.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Murphy, Nelson, Olsen, Vogt, Wint, Fox (9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, October 7, 1987)
STATEMENT OF OPERATIONS:
Moved by Mr. Law, supported by Mr. Nelson to receive the Statement
of Operations as of August 31, 1987.
Motion carried.
ACTIVITIES REPORT:
Moved by Mr. Murphy, supported by Mrs. Fox to receive the
Activities Reports for the months of July and August, 1987.
Motion carried.
Chairman Wint presented Jerry Laidlaw, Grounds Maintenance Supervisor at Springfield
Oaks Golf Course, with a plaque from MRPA in appreciation and thanks for all of
the work done for the MRPA Scholarship Golf Outing, which was held at the Spring-
field Oaks Golf Course on Thursday, October 1.
Commissioner Law requested staff prepare a revenue comparison for the Red Oaks
Golf Dome for 1986 and 1987, with a projection for 1988.
ORION OAKS MASTER PLAN UPDATE:
Greg Copeland and Patty Stevens, representatives from the master plan consultants
Schmidt Copeland and Associates, gave a brief update on their activities at the
park and with staff.
Discussion followed on the use of the park's development for special populations,
organized groups, and individual day use.
It was determined to postpone any decision -making until after the workshops have
been conducted and more input from the user groups is received. It was also sug-
gested that specialists who provide camps of this nature be invited to address
the Commission prior to any decision being made.
BIDS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. Lewis, supported by Mr. G. Kuhn to approve the follow-
ing bid items as recommended by staff and Purchasing:
15 Austrian Pines, 15 Red Maples, and 15 Willow trees for the Red
Oaks and Glen Oaks Golf Courses from the low bidder, Marine City
Nursery, in the amount of $3,360.
One (1) Stahl pick-up cap for Red Oaks from F. L. Jursik in the
amount of $1,341.
Replace reel, sprockets, bearings and chain for a Toro Rako-O-Vac
at White Lake Oaks from Wilkie Turf in the amount of $2,075.39.
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(Commission Meeting, October 7, 1987)
Flow monitor for the irrigation system at White Lake Oaks to the
low bidder, Century Rain Aid, in the amount of $1,570.
The printing of 20,000 cross-country ski brochures from the low
bidder, Division Printing, in the amount of $1,739.
Motion carried.
i
Moved by Mr. Olsen, supported by Mr. G. Kuhn to approve the purchase
of a used portable restroom facility for Addison Oaks from Porta-Jon
Corporation in the amount of $5,850, as is.
Motion carried.
Moved by Mrs. Fox, supported by Mr. Vogt to award the purchase
of an Alpine Snowmobile for Independence Oaks from Harp's Sales
in the amount of $6,400.
Motion carried.
Moved by Mrs. Fox, supported by Mr. Murphy to approve the purchase
of holiday decorations for the new administrative office building,
and the nature center and contact station at Independence Oaks
from Bronner's of Frankenmuth in the amount of $1,603.45.
Motion carried.
Moved by Mr. Lewis, supported by
for the lake bottom improvements
land Oaks with Purves Excavating
to approval by Purchasing.
Motion carried.
Mr. Vogt to award the contract
for the new waterslide at Grove -
in the amount of $6,000, subject
Moved by Mr. Vogt, supported by Mr. R. Kuhn to award the bid for
the purchase of six (6) pole lights and six (6) bollards for the
parking lot and sidewalk lighting at Waterford Oaks adjacent to
the new administrative office building to the low bidder, Splane
Electric, in the amount of $9,497.16.
Motion carried.
GROVELAND OAKS CAMPING PHASE IIIB:
Bids were received on October 5 for the construction of additional modern camping
sites for the Camping Phase IIIB project at Groveland Oaks.
The base bid consisted of 40 additional camp sites, concrete pads, water, electric
including light bollards, landscaping and seeding; alternate #1 was an add -on
for a play lot; alternate #2 was an add -on for additional concrete patios for
the sites; and alternate #3 for timber edging around the parking spaces.
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(Commission Meeting, October 7, 1987)
Staff noted that the low bidder has indicated that because of an error, the possi-
bility exists that he may withdraw his bid. However, staff still recommended
awarding the contract to the low bidder, Sheridan Construction, Inc., for the
base bid of $225,420, plus alternate #2 in the amount of $8,040, plus a 5% con-
tingency of $11,540, for a total contract amount of $245,000, contingent upon
review and approval by the Department of Natural Resources.
Also, staff requested Commission approve the option to award the bid to the second
low bidder, Zito Contruction Company, in the amount of $230,950 for the base bid,
plus alternate #2 in the amount of $8,640, plus a 5% contingency of $12,000, for
a total amount of $251,590 if the low bidder, Sheridan Construction Company withdraws
his bid.
Moved by Mr. Olsen, supported by Mrs. Fox to award the contract
for the construction of Phase IIIB Camping at Groveland Oaks to
the low bidder, Sheridan Construction Company, in the amount of
$225,420 for the base bid, plus $8,040 for alternate #2, plus a
5% contingency in the amount of $11,540, for a total project cost
of $245,000, with the option to award the contract to the second
low bidder, Zito Construction Company, should the low bidder with-
draw; all to be contingent upon review and approval by the Depart-
ment of Natural Resources.
Motion carried.
POLICY AMENDMENT PROPOSAL - ICE FISHING HOURS:
In response to requests received from park patrons, staff is recommending Commission
approval to amend the rules and regulations to extend the ice fishing hours at
Addison Oaks and Independence Oaks as follows: 8 a.m. to one hour after sunset,
seven days a week. This extension would be limited to ice fishermen only.
Moved by Mr. Nelson, supported by Mr. R. Kuhn to approve the rules
and regulations amendment to extend park operation hours at Addison
Oaks and Independence Oaks for ice fishermen only to 8 a.m. to
one hour after sunset, seven days a week, subject to approval by
the County's Risk Manager.
Motion carried.
DAVIS HOUSE:
Helen Parker, Springfield Township Historical Society, thanked the Commission
for having the exterior of the Davis House at Springfield Oaks repainted. She
noted the contractor did an excellent job and the Society is very pleased with
the results.
SLIDE PRESENTATION:
Joe Figa showed some slides taken on a recent visit made to Bradford Woods in
Indiana, plus some of the capital improvement projects in process and/or completed
in 1987.
Commission requested staff contact Bradford Woods to request a list of the groups
that have utilized the facility during the past 12 months.
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(Commission Meeting, October 7, 1987)
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following information
was noted:
---Approval of the bids for residing the exterior of the Springfield Oaks YAC
is on the agenda of the Oakland County Board of Commissioners Meeting on Thursday,
October. 8.
---The Commission will be -receiving an award from the Keep Michigan Beautiful
Committee for the Orion Oaks Clean-up Project organized earlier this summer.
Next Commission Meeting will be Wednesday, November 6, 9 a.m.
The December meeting has been tentatively scheduled for Wednesday, December 2,
at the Waterford Oaks Activities Center at 4 p.m.; dinner will follow, with the
Public Hearing for the Orion Oaks Master Plan to follow at 7 p.m.
Meeting was adjourned at 11:45 a.m.
Pecky D. Lewis, Jr.
lSecretary
Karen Smith
Recording Secretary
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