HomeMy WebLinkAboutMinutes - 1988.04.06 - 38822MINUTES CORRECTION
Staff is requesting Commission approval to correct the minutes
of the meeting of April 6, 1988, to include the following:
On page 3 - 4, under Bids:
Commercial grade air conditioner for the Red Oaks Waterpark
office to the low bidder, Detroit Safety Furnace Pipe, in the
amount of $1,460.00.
Reprint of 10,000 camping brochures from the low bidder, Hamilton
Printing, in the amount of $1,140.00.
Reprint of 10,000 Wave Pool brochures from the low bidder, Hamilton
Printing, in the amount of $1,260.00.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 6, 1988
The meeting was called to order at 9:19 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Richard
Kuhn, Jr., Daniel Murphy, Ralph Nelson, John Olsen, Richard Vogt
COMMISSION MEMBERS ABSENT:
George Kuhn, Thomas Law
ALSO PRESENT:
Parks and Recreation
Department of Central Services
Oakland County Purchasing
Oakland County Corporation Counsel
Oakland Parks Foundation
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Sheila Cox, Accountant
Renee Glovinsky, Intern
Glen Dick, Director
Lloyd Hampton, Manager
Pat Campbell, Real Estate Division
Fran Greenebaum, Executive Director
Moved by Mr. Murphy, supported by Mr. Lewis to approve the minutes of
the meetings of March 2, the March 2 Public Hearing for the Grant Pre -
Applications, and the March 16 meeting, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the payment
of Vouchers 3-1 through 3-324, and the Interdepartmental Payments for
January and February charges paid in March.
ROLL CALL VOTE:
AYES: Murphy, Nelson, Wint, Fox, R. Kuhn, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 1
(Commission Meeting, April 6, 1988)
STATEMENT OF OPERATIONS AND ACTIVITIES REPORT:
Moved by Mrs. Fox, supported by Mr. Nelson to receive the Statement
of Operations as of February 29, 1988 and the Activities Report for
the month of February.
Motion carried.
1987 AUDIT REPORT:
The Commission received the audit report from Janz & Knight for the year ending
1987. Staff requested Commission approval to amend the 1987 Operating Budget
to $6,124,568 in order to be in compliance with the Michigan Uniform Local Budgeting
Act and the Commission By Laws.
Moved by Mr. Olsen, supported by Mr. R. Kuhn to amend the 1987 Operating
Budget to $6,124,568 in order to be in compliance with the Michigan
Uniform Local Budgeting Act and the Commission By Laws.
Motion carried.
Commissioner R. Kuhn questioned the contingent liability figure noted in the report;
Mr. Ross stated that there was no old pending lawsuit being covered. Staff will
review that figure with the auditors and report back to the Commission.
Moved by Mr. R. Kuhn, supported by Mr. Nelson to receive the 1987 audit
report as filed.
Motion carried.
BID ITEMS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mrs. Fox, supported by Mr. Nelson to award the following bid
items as reviewed and recommended by staff and Purchasing:
1,250 Norway Spruce, 1,250 Austrian Pine, 1,250 White Pine, 1,250 Scotch
Pine, 2,000 Red Oak and 700 Bittersweet for the perimeter planting screen
at Orion Oaks to the lowest complete bidder, Van's Pines, Inc., in the
amount of $13,778.80.
Staff has been in contact with Orion Township about the plans for this screening;
staff will inform the township officials by letter of the Commission's approval
of this purchase.
John Deere AMT 600 all -terrain vehicle for Addison Oaks to the low bidder,
Capital Equipment, in the amount of $2,621.29.
Phase two of a floating dock system for the boat rental facility at
Addison Oaks, including a 30 ft. fishing pier and additional boat slips
to K & 0 Marketing in the amount of $2,850.00.
Four (4) each 14 ft. 4-passenger rowboats for Independence Oaks to the
low bidder, Cruise Out, in the amount of $3,480.00.
3 - 2
(Commission Meeting, April 6, 1988)
20 each 12" x 36" lockers for the Red Oaks Waterpark to the low bidder,
Steel Equipment Company, in the amount of $1,560.00.
Two -yard dump trailer for Glen Oaks Golf Course to the low bidder, Ideal
Mower, in the amount of $2,500.00.
7 each Jacobsen 30" fairway mowers for Springfield Oaks Golf Course
to W. F. Miller in the amount of $7,476.00.
Split the bid for the purchase of grass seed for the golf courses and
award the Bentgrass, Rye Grass, and Fescue to the low bidder, Shemin,
in the amount of $4,755; and award the Bluegrass to the low bidder,
Burdick, in the amount of $2,366.00. Total purchase price for the grass
seed is $7,121.00.
Split the bid for the purchase of fertilizer for the golf courses and
parks and award the 8 tons of greens and 4 tons of tee fertilizer to
the low bidder, Turfgrass, in the amount of $4,516.80 and 78 tons of
fairway fertilizer to the low bidder, Frontier, in the amount of
$19,890.00. Total purchase price for the fertilizer is $24,406.80.
Split the bid for the purchase of fungicides and herbicides for the
golf courses and award the 3336 fungicide, Round Up herbicide and Agri-
Plex nutrient to the low bidder, Turfgrass, in the amount of $1,891.00;
award the Tersan to the low bidder, Turf Chemicals, in the amount of
$576.00; award the Trimec herbicide to the low bidder, W. F. Miller,
in the amount of $893.10; and award the Bayleton, Dyrene and Spotrete
fungicides and Acclaim herbicide to the low bidder, Benham, in the amount
of $4,510.40. Total purchase price is $7,870.50.
Eleven sets of flags, 5 sets of poles, and 9 golf ball washers for the
golf courses to the low bidder, D & C Distributors, in the amount of
$1,432.65.
Two each Sanyo 590 cash registers for Addison Oaks and Independence Oaks
to the low bidder, Michigan Cash Register, in the amount of $1,250.00.
Preliminary design services for the Red Oaks Waterpark improvements
to the original architect of the facility, Hoyem-Basso, as follows:
Phase I - design work on an hourly basis not to exceed $2,500; Phase
II - plans, specifications and bidding - ten percent of the construction
cost.
Staff will bring in consultant design proposals for Commission approval, along
with pictures of other wave pool facilities throughout the nation for review.
Second phase of the Waterford Oaks parking lot lighting to the low
bidder, Splane Electric, in the amount of $9,328.92.
Landscaping for the new administration office building to the low bidder,
Marine City Nursery, for the base bid plus alternates #1 and 2 for the
hydroseeding and redwood chips for the amount of $17,224.00, plus a 5%
contingency of $816.00, for a total budgeted amount of $18,085.00.
3 - 3
(Commission Meeting, April 6, 1988)
Phase I of the underground irrigation system for the new administration office
building to the low bidder, Michigan Automatic Sprinkler, in the amount of $9,705.00,
plus a 5% contingency of $485.00, for a total budgeted amount of $10,190.00.
Five each 8 ft. and one each 12 ft. rough sawn wood garage doors for the maintenance
building at Addison Oaks to the low bidder, Jan Overhead Door, in the amount of
$3,124.52.
Two each 20 ft. x 40 ft. vinyl tents for Addison Oaks and Independence
Oaks from the low bidder, Armbruster, in the amount of $6,775.00.
Low profile trailer for Mobile Recreation to the low bidder, Century
Industries, Inc., in the amount of $3,401.00.
Chassis for a 1988 GMC bus for Mobile Recreation to the low bidder,
Red Holman Pontiac/GMC, in the amount of $19,279.00, plus a body for
the bus from the low bidder, McFadden Corporation, in the amount of
$12,951.00, for a total purchase price of $32,230.00.
Bathroom partitions for the men's side of the Groveland Oaks Section
A restroom facility to the low bidder, Gamalski Building Specialists,
in the amount of $1,700.00.
ROLL CALL VOTE:
AYES: Nelson, Olsen, Vogt, Wint, Fox, R. Kuhn, Lewis, Murphy (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. Olsen, supported by Mr. Murphy to award the bid for the
purchase of an Aqua Cycle for Addison Oaks to Engan-Tooley in the amount
of $1,750.00.
ROLL CALL VOTE:
AYES: Olsen, Vogt, Wint, R. Kuhn, Murphy, Nelson (6)
NAYS: Fox, Lewis (2)
A sufficient majority having voted therefor, the motion carried.
The Commission directed staff to do additional research on the Vermeer tree spade
and bring back a recommendation to the next Commission meeting.
ORION OAKS SEWER EXTENSION:
Staff met with Orion Township officials, who presented a cost proposal to construct
the first sewer lateral tie-in from the main line on Cedar Key Drive to Orion
Oaks. The 400 ft. tie-in will have 200 ft. of 8" pipe laid to bring it up to
the park, and 200 ft. of 8" pipe will be laid into the park itself.
Staff recommended approval of the $16,800 cost, which is the Commission's share
of the $33,800 total cost to construct this tie-in.
3 - 4
(Commission Meeting, April 6, 1988)
Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the expenditure
of $16,800 to construct the sewer lateral tie-in from Cedar Key Drive
to Orion Oaks.
Motion carried.
ORION OAKS DESIGN CONCEPT PROPOSAL:
Staff presented a proposal received from Schmidt -Copeland for the building design
concepts for Orion Oaks, which will be the next step in the development of the
park after the master plan is completed.
Moved by Mr. Olsen, supported by Mr. R. Kuhn to table this proposal
to allow time for individual Commission review, to be brought back to
the floor for action at the Commission Retreat on April 22-23, 1988.
Motion carried.
PARK RULES AND REGULATIONS:
Staff reviewed the proposed changes in the park rules and regulations.
Commissioner Nelson questioned the liability of having the park supervisors approve
the flotation devices used in their parks; staff will have the County's Risk Manager
review all of the revisions for his approval.
Moved by Mr. Vogt, supported by Mr. Nelson to approve the revisions
of the park rules and regulations as presented.
Motion carried.
Moved by Mrs. Fox, supported by Mr. Lewis to go into executive session.
Motion carried.
Meeting adjourned to executive session at 11:38 a.m.
Meeting re -convened at 12:00 noon.
PROPOSED PROPERTY PURCHASE:
Moved by Mr. Olsen, supported by Mr. Murphy to reject the offer received
from Mr. Paulsen to purchase a five -acre parcel of land adjacent to
Independence Oaks.
ROLL CALL VOTE:
AYES: Vogt, Wint, R. Kuhn, Murphy, Nelson, Olsen (6)
NAYS: Lewis (1)
ABSTAIN: Fox (1)
A sufficient majority having voted therefor, the motion carried.
3 - 5
(Commission Meeting, April 6, 1988)
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---O.J. Scherschligt, new chief of the Department of Natural Resources' Recreation
Services Division, will be the guest speaker and an honoree at the Oakland Parks
Foundation's Annual Dinner on Wednesday, May 6. Also being honored that evening
is Lewis Wint. The dinner will be held at the Addison Oaks Conference Center
beginning at 6 p.m. Cost is $25.00 per person; Commissioners should receive their
invitations next week.
NEW BUSINESS:
---Commissioner Vogt requested Commission consideration of issuing an ID card
to members of the Oakland County Board of Commissioners that would allow each
Commissioner and up to three guests the free use of the Oakland County parks
facilities. These cards would be issued in addition to the courtesy passbooks
now received.
Commissioner R. Kuhn concurred that he had been approached with the same idea
and requested consideration of this proposal at a future meeting.
---Manager Richard reported that a proposal is being submitted to the Michigan
House of Representatives next week regarding an $800 million bond issue to clean
up the environment, which includes $150-200 million for parks and recreation.
However, the possibility of deleting the recreation funding portion of the pro-
posal has arisen. Staff will be sending a letter, with support of the Commission,
to the representatives from Oakland County requesting their support of leaving
the recreation dollars in the proposal. Kerry Kammer is also working for support
of the recreation fund appropriation.
The next regular Commission meeting will be Wednesday, May 4, at 9:00 a.m.
Meeting adjourned at 12:25 p.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
3 - 6