HomeMy WebLinkAboutMinutes - 1988.04.23 - 38824OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 23, 1988
The meeting was called to order at 9:20 a.m. by Vice Chairman Jean Fox in the
Michigan Room of the St. Clair Inn.
COMMISSION MEMBERS PRESENT:
Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Richard Kuhn,
Jr., Thomas Law, Ralph Nelson, John Olsen, Richard Vogt
COMMISSION MEMBERS ABSENT:
Chairman Lewis Wint, Daniel Murphy
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Mike Thibodeau, Chief of Golf
C. L. Ross, Chief, Administrative Services
Daniel Stencil, Chief of Parks
Janet Pung, Public Communications Officer
Joe Figa, Chief, Design and Development
Joseph Ford Associates Joe Ford, Facilitator
ORION OAKS PROPOSAL:
Staff received a proposal from Schmidt Copeland Parker Stevens for architectural
renderings of the buildings for the year-round core at Orion Oaks. This would
be the next step after the master plan is completed and approved; the consultants
will provide a series of conceptual schematics for the Commission and staff to
review and approve.
Buildings in the proposal will include the dining/meeting/administrative center,
pool complex, recreation hall, suite housing and the small group cabins.
Commissioners expressed their concerns regarding the phasing of the buildings,
when the master plan phasing has not yet been approved. Staff noted that the
intent of the contract is to establish the general design of the buildings.
Staff requested Commission approval of the design contract with Schmidt Copeland
Parker Stevens in the amount of $14,600, with a not -to -exceed figure of $2,000
for reimburseable expenses.
Moved by Mr. G. Kuhn, supported by Mr. Nelson to approve the contract
with Schmidt Copeland Parker Stevens in the amount of $14,600, with
a not -to -exceed figure of $2,000 for reimburseable expenses, for the
conceptual renderings of the year-round core buildings at Orion Oaks
to be closely monitored by staff and Commission as to the intent of
our goals for the park.
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(Commission Meeting, April 23, 1988)
ROLL CALL VOTE:
AYES: Nelson, G. Kuhn, R. Kuhn, Lewis, Law, Olsen, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Staff noted that the contract will be structured so that the Commission can review
the concept before the consultant puts too much work into the project. Corporation
Counsel will also review the contract.
CONCESSION BUILDING DESIGN - GROVELAND OAKS:
Approximately three months ago staff received bid proposals for the design of
the concession building at Groveland Oaks, at which time the Commission approved
retaining Facilities and Operations.
Staff was recently informed that, due to a heavy workload, F & 0 is unable to
do the design project, which now puts the project three months behind schedule.
In response, staff contacted the other two original bidders with the following
results:
The Miller Group agreed to honor its previous bid of $7,320.00.
Grainger Associates Original bid - $12,500.00
New bid - 11,600.00
Staff recommended awarding the contract for the concession building design to
the low bidder, The Miller Group, in the amount of $7,320.00.
Commissioners expressed their displeasure with F & O's handling of this project
and requested staff to meet with Mr. Murphy, inform him of the situation, and see
if F & 0 will reconsider their decision before awarding the contract to another
bidder. The Commission felt F & 0 should be made accountable for the delay they
have caused in this project.
Because of the three-month delay that has already occurred, staff was reluctant
to further delay the project by waiting for an answer from the County Executive's
office. The Commission still requested staff investigate the problem, but to
get an answer from the County Executive's office within seven days.
Moved by Mr. G. Kuhn, supported by Mr. Lewis to approve the contract
for the concession building design at Groveland Oaks to the low bidder,
The Miller Group, in the amount of $7,320.00, subject to the answer
received from the County Executive's office, within seven days, on the
investigation of Facilities and Operations declining the work after
a three-month delay.
ROLL CALL VOTE:
AYES: Nelson, G. Kuhn, R. Kuhn, Lewis, Law, Olsen, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, April 23, 1988)
BIDS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. Lewis, supported by Mr. Nelson to award the bids for the
property line staking of the newly acquired property at Groveland Oaks
and Independence Oaks to the original surveyors, Flint Surveying and
Engineering for Groveland Oaks in the amount of $2,600.00, and Johnson
Anderson for Independence Oaks in the amount of $2,250.00.
Motion carried.
Moved by Mr. Olsen, supported by Mr. Law to award the bid for the purchase
of a Vermeer TS44A trailer tree spade for Technical Support to Vermeer
in the amount of $15,851.68.
Motion carried.
Meeting adjourned at 10:00 a.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
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