HomeMy WebLinkAboutMinutes - 1988.08.17 - 38826OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 17, 1988
The Commission meeting was called to order at 9:18 a.m. by Chairman Wint in the
Parks and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., George
Kuhn, Richard Kuhn, Jr., Daniel Murphy, Ralph Nelson, John Olsen
COMMISSION MEMBERS ABSENT:
Thomas Law, Richard Vogt
ALSO PRESENT:
Parks and Recreation
Dept. of Central Services
Oak Management Corporation, Inc.
Schmidt Copeland Parker Stevens
Oakland Parks Foundation
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Chuck Ross, Chief, Administrative Services
Sheila Cox, Accountant
Joseph Figa, Chief, Design and Development
Steven Vanden Bossche, Engineering Aide
Janet Pung, Public Communications Officer
Daniel Stencil, Chief of Parks
Jacklyn McParlane, Recreation Supervisor
Kathleen Dougherty, Parks Naturalist
Tim Nowicki, Assistant Parks Naturalist
Glen Dick, Director
Ted Fuller, President
George Lekas, Vice President
Todd Schmidt
Patty Stevens
Fran Greenebaum, Executive Director
Kathleen Dougherty introduced Tim Nowicki, our new Assistant Parks Naturalist
at the Independence Oaks Nature Center, who came to us from the Troy Nature Center.
Tim also writes and illustrates weekly columns in the Observer Eccentric news-
papers.
APPROVAL OF MINUTES:
Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of
the meeting of July 20, 1988.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to approve the payment
of Vouchers 7-178 through 7-334 and 8-1 through 8-318, plus the Inter-
departmental Payments for June charges paid in July and the Transfer
Vouchers for the July charges.
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(Commission Meeting, August 17, 1988)
ROLL CALL VOTE:
AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Murphy, Nelson, Olsen, Wint (8)
NAYS: (0)
A sufficient majority having voted therefore, the motion carried.
STATEMENT OF OPERATIONS AND ACTIVITIES REPORT:
Moved by Mr. Nelson, supported by Mr. Olsen to receive both the State-
ment of Operations for the month ending June 30, 1988, and the Activities
Report for July, 1988.
Motion carried.
PROPOSED ADDITION - ADDISON OAKS CONFERENCE CENTER:
George Lekas and Ted Fuller, Oak Management Corporation, presented renderings
of the proposed addition to the Addison Oaks Conference Center. The plans consist
of a 4,000 sq. ft. addition to the main banquet room, which would increase the
maximum rental group size from 200 to 400, and restroom facilities.
The addition will be designed to fit into the buildings architectural style, both
inside and out. A balcony was originally designed, but the Oaks' insurance company
discouraged it because of liability.
This addition is being constructed as per the contract between the Oaks and the
Parks Commission. Mr. Fuller projected an increase of 30% in revenues at this
facility as a result of this addition.
Construction is scheduled for this winter; the conference center will be closed
during construction, which is hoped to be completed in March.
Staff noted that, while the conference center is closed for construction, it would
be an opportune time to repair the heating and cooling systems in the building.
The Commission might also consider repairing the roof at the same time, a job
that will be necessary within the next two years.
Commission directed staff to work with Oak Management to look further into the
possibility of a balcony and/or terracing around the proposed addition.
Moved by Mr. G. Kuhn, supported by Mr. Lewis to approve the design con-
cept of the proposed addition to the Addison Oaks Conference Center,
direct staff to work with Oak Management Corporation to look further
into the possibility of a balcony and/or terracing around the proposed
addition, and to authorize Oak Management to proceed with the plans
to go out to bid.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Lewis, Murphy, Nelson, Olsen, Wint, Fox (8)
NAYS: (0)
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(Commission Meeting, August 17, 1988)
A sufficient majority having voted therefor, the motion carried.
ORION OAKS BUILDING DESIGN CONCEPT:
Preliminary renderings were presented of the Phase I buildings of Orion Oaks.
These designs, which reflected a Michigan heritage "theme", were designed for
flexibility in accommodating groups of different sizes.
Commissioner Olsen noted that he would prefer the exterior of the buildings be
designed with a look more to the future rather than the past.
ORION OAKS PROPOSED CONTRACT ADDENDUM:
Copies of a proposed contract addendum with Schmidt Copeland Parker Stevens were
distributed for Commission review. The proposed addendum is for the consultant
to proceed with the development of architectural designs for the initial phase
of the development of Orion Oaks.
Staff and Corporation Counsel will review the contract and make recommendations
at a Commission meeting in the near future.
Staff noted that development of the park will not begin until some funds have
been received towards the development. The contract is structured to allow the
consultant to do the work, but only when the funding is received. However, staff
requested Commission approval to authorize the expenditure of an initial $45,000 for
the consultants to develop what is needed to show potential donors and engineers.
Moved by Mr. G. Kuhn, supported by Mr. Murphy to approve the expenditure
of an initial $45,000 to Schmidt Copeland Parker Stevens to proceed with
the development of architectural drawings for Phase I of Orion Oaks.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, Murphy, Nelson, Olsen, Wint, Fox, G. Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Commission requested clarification of what is included in the Phase I development
of the park.
AUDIT OF COMMISSION'S FINANCIAL RECORDS:
Staff requested Commission approval to retain the services of Janz & Knight to
audit the Commission's financial records for the years, 1988, 1989, and 1990 for
a total amount of $38,200.
Moved by Mr. G. Kuhn, supported by Mrs. Fox to approve retaining the
services of Janz & Knight to audit the Commission's financial records
for the years 1988, 1989, and 1990 in the amount of $38,200.
ROLL CALL VOTE:
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(Commission Meeting, August 17, 1988)
AYES: Lewis, Nelson, Olsen, Wint, Fox, G. Kuhn, R. Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MOUNTAIN BIKING PROGRAM - ADDISON OAKS:
A short video was shown, and a presentation made, on mountain biking and a special
event for the sport planned at Addison Oaks on Sunday, September 11.
Staff will be exploring the possibility of extending the trails at Addison Oaks
to have separate trails for hikers and bikers.
GROVELAND OAKS CONCESSION DEMOLITION:
Staff presented renderings of the design of the new concession building at Grove -
land Oaks and requested Commission authorization to demolish the existing build-
ing and to forward that request to the Oakland County Planning and Building Com-
mittee.
Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to demolish the existing
concession building at Groveland Oaks, forwarding that request to the
Planning and Building Committee, and to proceed with the design concept
for the new concession building.
Motion carried.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Manager Richard presented a special tribute received from Senator Fessler in
honor of the opening of the Commission's new administrative office building.
---Presented a plaque to the Commission received from the Michigan Special Olympics
for our participation in the games this year.
The next Commission Meeting is scheduled for Wednesday, September 7, at 9 a.m.
Meeting adjourned at 11:52 a.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
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