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HomeMy WebLinkAboutMinutes - 1988.08.17 - 38826OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING August 17, 1988 The Commission meeting was called to order at 9:18 a.m. by Chairman Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., George Kuhn, Richard Kuhn, Jr., Daniel Murphy, Ralph Nelson, John Olsen COMMISSION MEMBERS ABSENT: Thomas Law, Richard Vogt ALSO PRESENT: Parks and Recreation Dept. of Central Services Oak Management Corporation, Inc. Schmidt Copeland Parker Stevens Oakland Parks Foundation Ralph Richard, Manager Jon Kipke, Assistant Manager Chuck Ross, Chief, Administrative Services Sheila Cox, Accountant Joseph Figa, Chief, Design and Development Steven Vanden Bossche, Engineering Aide Janet Pung, Public Communications Officer Daniel Stencil, Chief of Parks Jacklyn McParlane, Recreation Supervisor Kathleen Dougherty, Parks Naturalist Tim Nowicki, Assistant Parks Naturalist Glen Dick, Director Ted Fuller, President George Lekas, Vice President Todd Schmidt Patty Stevens Fran Greenebaum, Executive Director Kathleen Dougherty introduced Tim Nowicki, our new Assistant Parks Naturalist at the Independence Oaks Nature Center, who came to us from the Troy Nature Center. Tim also writes and illustrates weekly columns in the Observer Eccentric news- papers. APPROVAL OF MINUTES: Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of the meeting of July 20, 1988. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to approve the payment of Vouchers 7-178 through 7-334 and 8-1 through 8-318, plus the Inter- departmental Payments for June charges paid in July and the Transfer Vouchers for the July charges. 3 - 1 (Commission Meeting, August 17, 1988) ROLL CALL VOTE: AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Murphy, Nelson, Olsen, Wint (8) NAYS: (0) A sufficient majority having voted therefore, the motion carried. STATEMENT OF OPERATIONS AND ACTIVITIES REPORT: Moved by Mr. Nelson, supported by Mr. Olsen to receive both the State- ment of Operations for the month ending June 30, 1988, and the Activities Report for July, 1988. Motion carried. PROPOSED ADDITION - ADDISON OAKS CONFERENCE CENTER: George Lekas and Ted Fuller, Oak Management Corporation, presented renderings of the proposed addition to the Addison Oaks Conference Center. The plans consist of a 4,000 sq. ft. addition to the main banquet room, which would increase the maximum rental group size from 200 to 400, and restroom facilities. The addition will be designed to fit into the buildings architectural style, both inside and out. A balcony was originally designed, but the Oaks' insurance company discouraged it because of liability. This addition is being constructed as per the contract between the Oaks and the Parks Commission. Mr. Fuller projected an increase of 30% in revenues at this facility as a result of this addition. Construction is scheduled for this winter; the conference center will be closed during construction, which is hoped to be completed in March. Staff noted that, while the conference center is closed for construction, it would be an opportune time to repair the heating and cooling systems in the building. The Commission might also consider repairing the roof at the same time, a job that will be necessary within the next two years. Commission directed staff to work with Oak Management to look further into the possibility of a balcony and/or terracing around the proposed addition. Moved by Mr. G. Kuhn, supported by Mr. Lewis to approve the design con- cept of the proposed addition to the Addison Oaks Conference Center, direct staff to work with Oak Management Corporation to look further into the possibility of a balcony and/or terracing around the proposed addition, and to authorize Oak Management to proceed with the plans to go out to bid. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Lewis, Murphy, Nelson, Olsen, Wint, Fox (8) NAYS: (0) 3 - 2 (Commission Meeting, August 17, 1988) A sufficient majority having voted therefor, the motion carried. ORION OAKS BUILDING DESIGN CONCEPT: Preliminary renderings were presented of the Phase I buildings of Orion Oaks. These designs, which reflected a Michigan heritage "theme", were designed for flexibility in accommodating groups of different sizes. Commissioner Olsen noted that he would prefer the exterior of the buildings be designed with a look more to the future rather than the past. ORION OAKS PROPOSED CONTRACT ADDENDUM: Copies of a proposed contract addendum with Schmidt Copeland Parker Stevens were distributed for Commission review. The proposed addendum is for the consultant to proceed with the development of architectural designs for the initial phase of the development of Orion Oaks. Staff and Corporation Counsel will review the contract and make recommendations at a Commission meeting in the near future. Staff noted that development of the park will not begin until some funds have been received towards the development. The contract is structured to allow the consultant to do the work, but only when the funding is received. However, staff requested Commission approval to authorize the expenditure of an initial $45,000 for the consultants to develop what is needed to show potential donors and engineers. Moved by Mr. G. Kuhn, supported by Mr. Murphy to approve the expenditure of an initial $45,000 to Schmidt Copeland Parker Stevens to proceed with the development of architectural drawings for Phase I of Orion Oaks. ROLL CALL VOTE: AYES: R. Kuhn, Lewis, Murphy, Nelson, Olsen, Wint, Fox, G. Kuhn (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Commission requested clarification of what is included in the Phase I development of the park. AUDIT OF COMMISSION'S FINANCIAL RECORDS: Staff requested Commission approval to retain the services of Janz & Knight to audit the Commission's financial records for the years, 1988, 1989, and 1990 for a total amount of $38,200. Moved by Mr. G. Kuhn, supported by Mrs. Fox to approve retaining the services of Janz & Knight to audit the Commission's financial records for the years 1988, 1989, and 1990 in the amount of $38,200. ROLL CALL VOTE: 3 - 3 (Commission Meeting, August 17, 1988) AYES: Lewis, Nelson, Olsen, Wint, Fox, G. Kuhn, R. Kuhn (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. MOUNTAIN BIKING PROGRAM - ADDISON OAKS: A short video was shown, and a presentation made, on mountain biking and a special event for the sport planned at Addison Oaks on Sunday, September 11. Staff will be exploring the possibility of extending the trails at Addison Oaks to have separate trails for hikers and bikers. GROVELAND OAKS CONCESSION DEMOLITION: Staff presented renderings of the design of the new concession building at Grove - land Oaks and requested Commission authorization to demolish the existing build- ing and to forward that request to the Oakland County Planning and Building Com- mittee. Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to demolish the existing concession building at Groveland Oaks, forwarding that request to the Planning and Building Committee, and to proceed with the design concept for the new concession building. Motion carried. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Manager Richard presented a special tribute received from Senator Fessler in honor of the opening of the Commission's new administrative office building. ---Presented a plaque to the Commission received from the Michigan Special Olympics for our participation in the games this year. The next Commission Meeting is scheduled for Wednesday, September 7, at 9 a.m. Meeting adjourned at 11:52 a.m. Pecky D. Lewis, Jr. Secretary Karen Smith Recording Secretary ks 3 - 4