HomeMy WebLinkAboutMinutes - 1988.12.07 - 38828OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 7. 1988
The meeting was called to order at 9:31 a.m. by Chairman Wint in the Parks and
Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Richard Kuhn, Jr., Daniel Murphy, Ralph Nelson, John Olsen, Richard Vogt
COMMISSION MEMBERS ABSENT:
Thomas Law
ALSO PRESENT:
Parks and Recreation
Central Services
Purchasing
Oakland Parks Foundation
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Mike Thibodeau, Chief of Golf
Daniel Stencil, Chief of Parks
Janet Pung, Public Communications Officer
Sheila Cox, Accountant
Joseph Figa, Chief, Design and Development
Jackie McParlane, Recreation Supervisor
Sue Wells, Recreation Supervisor
Glen Dick, Director
Lloyd Hampton, Manager
Fran Greenebaum, Executive Director
Brian Hingst
Moved by Mrs. Fox, supported by Mr. Nelson to approve the minutes of
the meeting of November 16, 1988, with the following change:
Page 3 - 2 under the heading of Asbestos Abatement Program - Addison
Oaks Conference Center; the motion be amended as follows: "...Any
additional costs will be brought back to the Commission for their at-
tention." be changed to read, "...Any additional costs will be brought
back to the Commission for their attention and approval."
Motion carried.
Assistant Manager Kipke updated the Commission on the asbestos abatement program,
noting that specifications are being written for the bids. Because of the dirt
floors in the Conference Center's basement, the consultant has mentioned the possi-
bility of additional clean-up costs and is advising the Commission to piecemeal
the bid in order to provide us with the opportunity to choose alternative clean-up
methods.
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(Commission Meeting, December 7, 1988)
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mr. Vogt to approve the payment of
Vouchers 11-157 through 11-285 plus the Interdepartmental Payments for
the October charges paid in November and the Transfer Voucher for the
October charges.
ROLL CALL VOTE:
AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Murphy, Nelson, Olsen, Vogt, Wint (9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS AND ACTIVITIES REPORT:
Moved by Mr. Murphy, supported by Mr. Nelson to accept the Statement
of Operations as of 10-31-88 and the Activities Report for November,
1988.
Motion carried.
1988 OPERATING EQUIPMENT AMENDMENT:
Because of increased costs for part-time help to water the newly -transplanted
trees and increased costs of being involved in the Trustees work program, staff
recommended the transfer of $16,000 to the Orion Oaks operating budget. The trans-
fer will come from the operating contingency account and will comply with the
Commission's 1988 General Appropriations Act, which specifies that expenditures
cannot exceed the appropriation for any budget center as approved.
Mr. Ross noted that the total 1988 operating budget will remain the same at
$6,986,248.
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the transfer
of $16,000 from the operating contingency account of the Operating Budget
to Orion Oaks in order to comply with the Commission's 1988 General
Appropriations Act.
Motion carried.
1989 OPERATING BUDGET APPROVAL:
Moved by Mrs. Fox, supported by Mr. Nelson to approve the resolution
adopting the 1989 Parks and Recreation Commission's Appropriations Act
incorporating the 1989 operating budget.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Lewis, Murphy, Nelson, Olsen, Vogt, Wint, Fox 99)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, December 7, 1988)
COMMISSION EXPENDITURE APPROVAL:
At a recent meeting, the Commission directed staff to analyze the expenditures
between $1,000 and $3,000 for the purpose of reviewing the maximum expenditure
limit stated in the Commission by-laws.
As a result, staff recommended the limit be increased to $3,000, which will im-
prove staff's efficiency and allow the Commission more time to address other sub-
jects.
Secretary Lewis suggested staff present a monthly "summary" of major purchases
between $1,000 and $3,000 for Commission review. Also, any operating equipment
purchases over budget would be presented for Commission approval.
Moved by Mrs. Fox, supported by Mr. Murphy to amend the by-laws of the
Oakland County Parks and Recreation Commission to read "No expenditures
above $3,000 may be approved by the Manager without Commission approval."
Motion carried.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to award the bid for the
purchase of 1,500 swim tubes for rent at the Red Oaks Waterpark to Pat
Talbert & Associates in the amount of $16,860.00.
Motion carried.
Moved by Mr. Lewis, supported by Mr. G. Kuhn to award the bid for the
purchase of two 1,500 gallon single -compartment septic tanks for the
new concession building at Groveland Oaks to the low bidder, May -Wilbert
Vault, in the amount of $525.00 each, for a total purchase price of
$1,050.00.
Motion carried.
ORION OAKS CASE STATEMENT SUMMARY:
Janet Pung noted that the case statement summary the Commission received is a
summary that we will be using to approach the business community, private citizens
and company representatives through the interviews conducted by Ketchum, Inc.
It is a summary of the issues as to why the park is needed, plus a variety of
background statements that will be included as back-up information on the Parks
Commission and the Foundation.
Commission complimented Jan Pung and Jackie McParlane for their efforts on this
project.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
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(Commission Meeting, December 7, 1988)
---Oak Management has informed staff that the contractor for the new addition
at the Addison Oaks Conference Center has changed the project completion date
from April 1 to mid -May. Because of the additional revenue loss, Oak Management
has decided to wait until the fall of 1989 to begin construction. Oak Management
has agreed to pay an additional 1% for their lease at that facility until con-
struction begins. The additional time before the project begins will also allow
staff time to address the necessary roof repairs.
---Staff has responded to a letter to the editor of The Clarkston News questioning
the Commission's maintenance program of the nature trails at Independence Oaks.
Staff's letter explains both the maintenance and safety aspects being addressed
by the work being done.
---Thank you cards and index cards with a list of the Oakland County Parks and
the office general phone number have been printed. Commissioners needing addi-
tional copies should contact Jan Pung.
OAKLAND PARKS FOUNDATION:
---Friday, March 3, 1989, is the Foundation's benefit at the Birmingham Theatre.
Stephen Sondheim's Company is the program for the evening, followed by an after-
glow underwritten by Ted Fuller. Also, Kyoto Restaurant is offering a dinner
discount for those attending the benefit that evening. Cost for the tickets is
$35 per person.
In answer to an inquiry from Commissioner Nelson, staff informed the Commission
that a policy has been set prohibiting the use of jarts in the parks. This policy
was set in response to a question of the game's safety.
The next Commission meeting will be Wednesday, January 4, 1989, at 9 a.m.
Meeting was adjourned at 10:33 a.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
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