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HomeMy WebLinkAboutMinutes - 1988.06.15 - 38836OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 15. 1988 The meeting was called to order at 9:11 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Kuhn, Richard Kuhn, Richard Vogt ALSO PRESENT: Parks and Recreation Central Services Public Safety Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Jr., Thomas Law, Daniel Murphy, Ralph Nelson, John Olsen, Purchasing Waterford Oaks Paddle Tennis Players Kammer/Michigan Consultants, Inc. Oakland Parks Foundation APPROVAL OF MINUTES: Ralph Richard, Manager Jon J. Kipke, Assistant Manager Chuck Ross, Chief, Administration Services Daniel Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Sheila Cox, Accountant Sue Wells, Recreation Supervisor Jacklyn McParlane, Recreation Supervisor Tom Jackson, Park Supervisor Joan Davidson, Intern Chris Bundy, Intern Jim Dunleavy, Intern Mark Hansen, Intern Glen Dick, Director Med Tessier, Chief Gary Hall, Lieutenant Joe Hylla, Chief of Procurement A. David Baumhart Don Mitchell Jerry Fisher Dan Travis Kerry Kammer Fran Greenebaum, Executive Director Moved by Mr. Lewis, supported by Mr. Law to approve the minutes of the meeting of April 30 with the following change: On Page 3 - 2, under the heading of Statement of Operations and Activities Report, the wording should be changed from "...the Statement of Operations for the month ending March 31, 1988..." to read as follows: "...to receive the State- ment of Operations through April 30, 1988..." Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mrs. Fox to approve the payment of Vouchers 5-273 through 5-358 and 6-1 through 6-156; the Interdepart- mental Payments for April charges paid in May; and the Transfer Vouchers for the May charges. 3 - 1 (Commission Meeting, June 15, 1988) ROLL CALL VOTE: AYES: Law, Lewis, Murphy, Nelson, Olsen, Wint, Fox, R. Kuhn (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ACTIVITIES REPORT: Moved by Mr. Murphy, supported by Mr. Olsen to receive the Activities Report for the month of May, 1988. Motion carried. WATERFORD OAKS PLATFORM TENNIS FACILITY PRESENTATION: Messrs. Baumhart, Mitchell, Travis and Fisher from the Waterford Oaks Paddle Tennis Players presented a history of the game, a current status of the Commission's platform tennis courts, the use, and a recommendation --including cost --for the replacement of the courts. They noted that the life expectancy of the existing wooden courts is two years; they requested Commission consideration to replace them with aluminum courts that have an indefinite life expectancy. Cost to replace our existing courts with four aluminum courts was estimated at approximately $90,000. Discussion followed on the replacement cost vs. amount of participation, and whether to decide at some point that a program is too expensive or make a commit- ment to a unique program and accept the maintenance costs. Commissioners requested a tour of this facility be included in the parks tour scheduled to follow the next Commission meeting on Wednesday, July 6. Moved by Mrs. Fox, supported by Mr. Nelson for Commission consideration of the replacement of the four platform tennis courts at the Waterford Oaks Tennis Complex, to be reviewed at the Commission's next meeting following the Commission's tour of the facility on July 6, 1988. Motion carried. PRELIMINARY BREATH TESTING POLICIES AND PROCEDURES: The proposed policies and procedures for the preliminary breath testing were reviewed; staff recommended adoption, noting they can be adjusted at any time if necessary. Commissioner Nelson noted that the procedures did not address the Commission's concern about what will be done with a person who's tested and found to be above the legal blood alcohol content limit for driving. He requested a commitment that one of the following will occur: 1) The person will be safety escorted home by a responsible adult driver; 2) The person will remain at the park until he's able to drive; or 3) The person will be arrested. Moved by Mr. Lewis, supported by Mr. Olsen to adopt the policies and pro- cedures for the preliminary breath testing with the following addition: 3 - 2 (Commission Meeting, June 15, 1988) #5. If the person tested is found to be above the legal blood alcohol content limit to drive, one of the following actions will be taken: A. The person will be escorted home by a responsible adult driver B. The person will remain at the park until he is able to drive C. The person will be arrested. These changes will be contingent upon review and approval by Oakland County Corporation Counsel and Risk Management. Motion carried. ORION OAKS MASTER PLAN: Date for the public hearing for the proposed Orion Oaks master plan was set for Wednesday, July 6, at 9 a.m. Staff will notify area residents and homeowner associations who have shown an interest in the park's development in the past. BIDS: As per the information filed in the agenda, the following bids were approved: Moved by Mr. Murphy, supported by Mr. G. Kuhn to approve the expenditure for the well replacement in Section C of the modern campgrounds at Groveland Oaks to Jim Layman in an amount not to exceed $9,000. Motion carried. Moved by Mr. Law, supported by Mr. Vogt to approve the expenditure for the sand hauling and backfilling of the dredged area for the waterslide at Groveland Oaks to Tom Purves, Inc. in the amount of $3,000. Motion carried. Moved by Mr. Law, supported by Mr. Murphy to approve the expenditure to install two 40 foot pylons with an adjustable steel cross brace for the waterslide at Groveland Oaks to W. J. Stewart in the amount of Cost of this expenditure will be split between the Commission and Miracle Equipment Company. Motion carried. Moved by Mr. Vogt, supported by Mr. Nelson to award the bid for the renovation of the heating and air conditioning system at the Springfield Oaks Clubhouse to the low bidder, Jack's Sheet Metal, in the amount of $17,600. Motion carried. 3 - 3 (Commission Meeting, June 15, 1988) -BUS INSURANCE - MOBILE RECREATION: Staff noted that our buses have been determined to fall under the Michigan Depart- ment of Transportation requirements as common carriers; as a result, the County's Risk Manager has informed staff that there will be an additional $34,294.00 cost for insurance this year. Staff will be re-evaluating the bus program and preparing a recommendation on possible fee increases, suggested group usage and destinations for Commission consideration at the next meeting. COMMISSION PARKS TOUR: The Commission's annual parks tour has been scheduled for Wednesday, July 6 imme- diately following the Commission meeting. Stops will include the Waterford Oaks Tennis Complex, Groveland Oaks and Orion Oaks. OAKLAND PARKS FOUNDATION: ---"Sunday In the Park" will be Sunday, June 26, at Independence Oaks from 4 - 9 p.m. Scheduled activities will include bocce, croquet, dinner, an old-fashioned bathing suit fashion show, and the musical production by Phil Marcus Esser. GRANT PRE -APPLICATION: Kerry Kammer reported that the Michigan Natural Resources Trust Fund Board has made the first cuts on the development pre -applications. The Commission's Waterford Oaks Refrigerated Toboggan Run made it through the first cut, but its priority rating is low. Staff will have an opportunity to give an oral presentation on the project before the Trust Fund Board. MANAGER'S REPORT: The Manager's Report is as filed in the agenda. OLD BUSINESS - PASSBOOKS: Chairman Wint and Manager Richard met with County Commission Chairman Rewold, Vice Chairperson McConnell, and Commissioner R. Kuhn on May 26 to discuss the Parks Commission's courtesy passbook policy. As a result of that meeting, it was decided to make available to the County Commissioners a "reasonable amount" of passbooks for use by them and their guests at the Parks facilities. A letter to be addressed to the County Commissioners explaining the outcome of the meeting was drafted and presented for approval by the Parks Commission. Moved by Mr. R. Kuhn, supported by Mrs. Fox to approve sending the following letter to the Oakland County Board of Commissioners regarding the Park's courtesy passbook policy: In response to a number of inquiries regarding the policy for the use of County parks facilities, we held a meeting with County Commission Vice Chairperson Nancy McConnell and Commissioner Richard Kuhn, Jr., who also serves on the Parks Commission. 3 - 4 (Commission Meeting, June 15, 1988) The use of the County Parks courtesy passbooks reached a high several years ago of $27,000 in complimentary golf. At that time the Parks Commission took steps to reduce that figure by "tightening the belt" and decreasing the list of those people receiving the passbook. At that point, however, the County Commissioners began to encounter difficulties in obtaining the passbooks they requested and questioned the policy. The meeting noted earlier was a result of your concerns, working toward a new policy in accordance with your wishes and those of the Parks Commission. The Parks Commission has always enjoyed excellent cooperation and good will with the County Commission and feels it is of the utmost impor- tance to continue that rapport and cooperative working relationship. The Parks Commission maintains its concern that the County Commis- sioners continue to visit and use the Parks facilities. The meeting concluded with the decision that the County Commissioners should have available a reasonable amount of courtesy passbooks for use at their discretion. You can contact the Parks administrative office at 858-0909 and they will be issued to you. As always, if you have a special event or outing, we want you to feel free to call the Parks office for help in making arrangements. Sincerely, Roy Rewold, Chairman Oakland County Board of Commissioners Lewis Wint, Chairman Oakland Co. Parks & Recreation Commission Motion carried. Staff will monitor the program for Commission review. OLD BUSINESS - OLD ADMINISTRATION OFFICE BUILDING: Manager Richard reported on the status of the old administration office building, noting the following: Staff has received a letter from the Department of Natural Resources stating the Commission's future grants could be in jeopardy if the Com- mission does not stay within the guidelines for recreation use; Waterford Township has given approval to use the building for office use without requiring the in- stallation of an elevator; and Friend of the Court might wish to use the building. Until this issue is resolved, the Commission directed staff to ensure the building is not demolished. Staff suggested any additional costs incurred from changing the contract be passed along to the department that will use the building. Meeting adjourned at 11:23 a.m. Pecky D. Lewis, Jr. Secretary Karen Smith Recording Secretary 3 - 5