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HomeMy WebLinkAboutMinutes - 1988.03.02 - 38838OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 2, 1988 The meeting was called to order at 9:25 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Richard Kuhn, Jr., Thomas Law, Daniel Murphy, John Olsen, Richard Vogt COMMISSION MEMBERS ABSENT: Ralph Nelson ALSO PRESENT: Parks and Recreation Oakland County Purchasing Oakland Co. Corporation Counsel Oakland Co. Risk Management Oakland Co. Public Services Kammer/Michigan Consultants Oakland Parks Foundation Michigan Golf Car Pifer Golf Car Burrington APPROVAL OF MINUTES: Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Joseph Figa, Chief, Design and Development Janet Pung, Public Communications Officer Cindi Neef, Account Clerk Mike Thibodeau, Chief of Golf Daniel Stencil, Chief of Parks Jeff Kindel, Intern Lloyd Hampton, Manager Jack Hays Stan Fayne, Manager Bob Chisholm, Director Kerry Kammer Fran Greenebaum, Executive Director Scott Seelig Scott Pifer Al Morris Jack Burket Moved by Mr. Lewis, supported by Mr. G. Kuhn to approve the minutes of the meeting of February 17, 1988, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the payment of Vouchers 2-128 through 2-266. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Lewis, Murphy, Olsen, Wint, Fox (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, March 2, 1988) LIABILITY INSURANCE: Oakland County Risk Manager Stan Fayne reviewed the County's self-insurance pro- gram, including liability for entertainment, recreational or sporting events; right to know law; liquor liability, etc., noting how the Commission is affected. Staff noted that any problems that arise are being handled smoothly and quickly. GRANT PRE -APPLICATIONS: Staff requested Commission approval of the submission of grant pre -applications to the Department of Natural Resources for the Land and Water Conservation Fund and the Michigan Natural Resources Trust Fund. Deadline for the pre -applications is April 1; if approved, a final application would be submitted this summer. The following two projects are being requested for submission: 1. Waterford Oaks Refrigerated Toboggan Run 2. Addison Oaks Phase II Camping Moved by Mr. Olsen, supported by Mr. Vogt to approve the following reso- lution for the submission of grant pre -applications to the Department of Natural Resources Land and Water Conservation Fund and the Michigan Natural Resources Trust Fund: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that pre -applications for the cost sharing Land and Water Conservation Fund and Natural Resources Trust Fund may be submitted by April 1, 1988; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for acquisition and development projects within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following pre -applications to the Department of Natural Resources for a matching grant: Waterford Oaks Refrigerated Toboggan Run Addison Oaks Phase II Camping NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends submission of above -said grant pre - applications with the appropriate matching funds to be designated from the one -quarter mil. Motion carried. SENIOR CITIZEN RATE - WATERPARKS: Staff requested Commission approval of a senior citizen admission fee of $3.00 per day at the waterpark facilities at Waterford Oaks and Red Oaks to be included in the fees and charges of the 1988 budget. These fees were charged at the facili- ties last year, but were omitted in the fees and charges during budget review. 3 - 2 (Commission Meeting, March 2, 1988) Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the senior citizen admission fee of $3.00 per day for the Red Oaks and Waterford Oaks water - park facilities. Motion carried. GOLF CAR PURCHASE: Mr. Ross gave a brief history of the Commission's golf car program. He reviewed the golf car committee's study and recommendation for the purchase of 24 gas and 76 electric golf cars for the golf courses for 1988. Mr. Ross noted that the committee did not recommend purchasing from the low bidder, Michigan Golf Car, because it included Melex cars. Although the Commission has 20 Melex cars in its fleet, staff has not been satisfied with either the performance or the service. The vendor was asked to split the bid, but was unwilling to do SO. Therefore, committee recommended splitting the bid as follows: Purchase from Pifer -- 24 gas E-Z Go cars for Springfield (net amount) $ 48,072 7 electric E-Z Go cars for Red Oaks @ $2,001 ea. net 14,007 $ 62,079 Purchase from Burrington -- 39 electric Yamaha for Glen Oaks @ $2,000 ea. net $ 78,000 30 electric Yamaha for White Lake @ $2,200 ea. - minus trade-in of 24 cars @ $275 each; net 59,400 $137,400 TOTAL PURCHASE $199,479 Another purchase of approximately 25 golf cars will be made next year; staff will sell those cars by auction to see whether it would be advantageous for the Commission to sell the cars in that manner rather than trading them in. Moved by Mr. Lewis, supported by Mr. R. Kuhn to split the bid for the purchase of 100 golf cars for the golf courses and awarding the purchase as follows: Purchase from Pifer Company 24 gas and 7 electric E-Z Go cars in the amount of $62,079; purchase from Burrington Company 69 elec- tric Yamaha cars in the amount of $137,400, for a total purchase in the amount of $199,479. ROLL CALL VOTE: AYES: R. Kuhn, Lewis, Murphy, Olsen, Vogt, Wint, Fox, G. Kuhn (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Mrs. Fox noted for the record that she felt the Commission should look strongly at the American -made E-Z Go golf cars for future purchases. 3 - 3 (Commission Meeting, March 2, 1988) PROPOSED LEASE - OLD ADMINISTRATION OFFICE BUILDING: Bob Chisholm, Public Services Director, and Jack Hays, Corporation Counsel, requested Commission consideration to rent the old administration office building for a period not to exceed three years. The Employee Training Division would pay to make the building barrier -free, plus pay rent, in return for allowing that depart- ment to use the building. Staff noted that the land was purchased through a government matching fund grant. Land acquired in that manner includes a stipulation that, if the land is used for other than parks and recreation use, you must go back to the Department of Natural Resources for approval for the alternative use. Discussion followed on the merits of helping another county agency vs. involving the Commission's integrity in making the request for the alternative use. Moved by Mr. Olsen, supported by Mr. Vogt to have staff and Corporation Counsel request a written clarification from the Michigan Department of Natural Resources regarding the rental of the former administration office building for a period not to exceed three years. ROLL CALL VOTE: AYES: Lewis, Murphy, Olsen, Vogt, Wint, R. Kuhn (6) NAYS: Fox (1) A sufficient majority having voted therefor, the motion carried. Mrs. Fox remarked for the record that she did not feel this is a proper use of the money taken in good faith from the Department of Natural Resources. BIDS: As per the information filed in the agenda, the following bid items were approved: Moved by Mr. Olsen, supported by Mr. Law to approve the following bid items as reviewed and recommended by staff and Purchasing: Approximately 1,200 sq. ft. of Lees Commercial Valente carpet for the lower level at the Springfield Oaks Clubhouse to Spencer Floor in the amount of $2,796.60. Hahn combination spraying and fertilizer spreading unit for Glen Oaks to the low bidder, Lawn Equipment, in the amount of $8,966.00. Seven -gang pull -type reel fairway mower unit for the Red Oaks Golf Course to the low bidder, Lawn Equipment, in the amount of $7,700.00. Ford 340 diesel front end loader tractor for the Springfield Oaks Golf Course to the low bidder, Wm. Sell & Sons, in the amount of $15,745.93. Two used gasoline pumps for Red Oaks and Glen Oaks Golf Courses from Hawkins Equipment in the amount of $725.00 each, for a total of $1,450. 3 - 4 (Commission Meeting, March 2, 1988) Jacobsen HF5 diesel 5-gang reel mowing tractor for White Lake Oaks to the low bidder, W. F. Miller, in the amount of $23,672.00. 14 dozen uniform shirts for the summer seasonal staff from the low bidder, May -Jac Sportswear, in the amount of $1,470.00. Merlin automatic lettering machine for the administration office from the low bidder, DMI Industries, in the amount of $1,345.63. Contract for the installation of a concrete wet well and cleaning out an existing irrigation inlet at White Lake Oaks to the low bidder, Purves Excavating, in the amount of $4,500.00. ROLL CALL VOTE: AYES: Olsen, Vogt, Wint, Fox, R. Kuhn, Law, Lewis (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. SNO14FLAKE SAVINGS: Janet Pung reviewed the Snowflake Savings program and the contribution made by Farmer Jack towards that promotion. OAKLAND PARKS FOUNDATION: ---Over 100 people attended the Patron Brunch on Sunday, February 14, at Glen Oaks Golf Course. ---There are six vacancies on the Board. The Nominating Committee will be meeting Wednesday, March 9 to review suggested names. Please let Frannie know if you have anyone to suggest. The Board is especially looking for names from the auto- motive industry. The next Commission meeting is the special meeting with the Orion Oaks consultants on Wednesday, March 16, at 9 a.m. The next regular Commission meeting will be Wednesday, April 6, at 9 a.m. Meeting adjourned at 11:35 a.m. Pecky D. Lewis, Jr. Karen Smith Secretary Recording Secretary 3 - 5 PUBLIC HEARING GRANT PRE -APPLICATIONS March 2, 1988 The Public Hearing for the Grant Pre -Applications was called to order at 9:10 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Richard Kuhn, Jr., Daniel Murphy, John Olsen COMMISSION MEMBERS ABSENT: Thomas Law, Ralph Nelson, Richard Vogt ALSO PRESENT: Parks and Recreation Oakland County Purchasing Oakland Co. Corporation Counsel Oakland Co. Risk Management Oakland Co. Public Services Kammer/Michigan Consultants Oakland Parks Foundation Michigan Golf Car Pifer Golf Car Burrington Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Joseph Figa, Chief, Design and Development Janet Pung, Public Communications Officer Cindi Neef, Account Clerk Mike Thibodeau, Chief of Golf Daniel Stencil, Chief of Parks Jeff Kindel, Intern Lloyd Hampton, Manager Jack Hays Stan Fayne, Manager Bob Chisholm, Director Kerry Kammer Fran Greenebaum, Executive Director Scott Seelig Scott Pifer Al Morris Jack Burket Joe Figa noted that the Department of Natural Resources notified staff that the deadline to submit pre -applications to request matching Land and Water Conser- vation and Natural Resources Trust Funds is April 1. This is the first required review; if a pre -application is approved, a full application will be submitted later in the year. A public hearing is also a requirement of the Department of Natural Resources to qualify for funds. Notice of the hearing had been advertised in several area newspapers. The projects staff selected are as follows: 1. Waterford Oaks Refrigerated Toboggan Run 2. Addison Oaks Phase II Camping 3a-1 (Public Hearing, March 2, 1988) Kerry Kammer addressed the Commission, recommending they focus on acquisition projects through the Michigan Natural Resources Trust Fund. In preparing for 20-40 years in the future, he suggested making at least one acqui- sition proposal each year, considering both large and small tracts of land. Commission requested staff contact Joe Joachim, Community and Economic Development, to get a list of available parcels of land to review at the Commission retreat in April. The public hearing was adjourned at 9:25 a.m. Pecky D. Lewis, Jr. Secretary *' &'t J�4 Karen Smith Recording Secretary ks 3a-2