HomeMy WebLinkAboutMinutes - 1988.05.04 - 38840OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEEETING
May 4, 1988
The meeting was called to order at 9:26 a.m. by Vice Chairman Jean Fox in the
Parks and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George Kuhn, Richard Kuhn,
Jr., Thomas Law, Ralph Nelson, Richard Vogt
COMMISSION MEMBERS ABSENT:
Chairman Lewis Wint, Daniel Murphy, John Olsen
ALSO PRESENT:
Parks and Recreation
Purchasing
Schmidt -Copeland and Assoc.
Oakland Parks Foundation
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Joseph Figa, Chief, Design and Development
Janet Pung, Public Communications Officer
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant
Lloyd Hampton, Manager
Patty Stevens
Fran Greenebaum, Executive Director
Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes
of the meeting of April 6, 1988, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mr. Lewis, supported by Mr. G. Kuhn to approve the payment
of Vouchers 4-1 through 4-356 and the Transfer Voucher for the Month
of March.
Commission R. Kuhn requested from staff the final cost figures for the construc-
tion of the starter building at the Springfield Oaks Golf Course.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Nelson, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, May 4, 1988)
ORION OAKS MASTER PLAN REVIEW:
Patty Stevens presented an updated draft of the master plan of Orion Oaks. The
consultants plan to bring the final version to the Commission for approval on
May 25, which will also include cost estimates and the phasing. The plan will
be flexible in order to be able to accommodate groups of every size.
Plans tentatively include primary development in the year round core (adminis-
trative and operational hub, dining, recreation hall, suite housing and small
group cabins); seasonal villages, adventure areas, farmstead area, and future
public day use and expansion areas.
Commissioner Nelson noted that he did not anticipate any construction starting
until we have received a commitment from the interested groups for use of this
facility.
Commissioner Fox expressed her concern that the facility was being geared too
much towards the indoors rather than outdoors, as was originally envisioned.
Clarification was made by the consultant that outdoor activities were encompassed
in the park, including nature experience, rope challenge course, fishing, hiking,
etc.
ACTIVITIES REPORT:
The Commission received the Activities Report for the month of March, 1988, as
presented.
OAK MANAGEMENT RENT SUMMARY:
The Commission received the Oak Management Corporation rental summary for 1987
as presented.
Staff noted that negotiations for the new contract percentages will begin later
this year.
INDEPENDENCE OAKS INTERPRETIVE MASTER PLAN:
Staff requested Commission approval to award a contract to Veverka and Associates
for the development of an interpretive master plan for Independence Oaks. This
plan will provide new trail information plus provide park limitations to help
ensure the integrity of the natural aspects of the park.
Moved by Mr. Lewis, supported by Mr. Nelson to approve the contract
with Veverka and Associates for the development of an interpretive master
plan for Independence Oaks in the amount of $4,000.00.
Motion carried.
Commissioner R. Kuhn requested staff prepare as a future agenda item the process
for selecting consultants.
BIDS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. Lewis, supported by Mr. Vogt to approve the following bid
items as reviewed and recommended by staff and Purchasing:
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(Commission Meeting, May 4, 1988)
550 replacement picnic table boards for Independence Oaks from Jennings
in the amount of $8,525.00.
Two fiberglass rescue surfboards for Independence Oaks from Marine Rescue
in the amount of $1,390.00.
Planting of 7,700 plant seedlings to the low bidder, Tom Middleton,
in the amount of $975.00.
Installation of a 550 gallon gasoline storage tank and new pump at Glen
Oaks to the low bidder, D.C. Electronics, in the amount of $2,144.37.
Installation of 100 ft. of protective screening for Red Oaks Golf Course,
70 ft. of fence and two gates for Red Oaks Waterpark, and 300 ft. of
replacement fence for White Lake Oaks to the low bidder, Nationwide
Fence, in the amount of $7,240.80.
14 each 12 ft. shade umbrellas for the Red Oaks Waterpark to the low
bidder, Engan-Tooley, in the amount of $12,483.65.
Automatic ticket dispenser for the Red Oaks Wave Pool from the low bidder,
Hitchfield Industries, in the amount of $1,886.60.
Homelite 4" trash pump for the Red Oaks Waterpark to the low bidder,
Weingartz Supply, in the amount of $1,764.00.
Asphalt for approximately 35,000 sq. ft. of cart paths and drives, and
approximately 11,000 sq. ft. of walkways for Glen Oaks, Red Oaks and
Springfield Oaks Golf Courses to the low bidder, Bush Brothers, in the
amount of $29,239.00.
Pleated shades for the administration office from the low bidder, Interior
Expressions, in the amount of $3,309.00.
Two each 5-10 pick-up trucks for Groveland Oaks and Springfield Oaks
Golf Course from Art Moran Pontiac/GMC in the amount of $7,627.26 each,
for a total purchase price of $15,254.52.
Commissioner Lewis requested that, in the case of a single bid, staff include
the previous year's price for the sake of comparison whenever possible.
Motion carried.
Staff requested Commission approval of a contract for the demolition of the old
administration office building and accounting office building at Waterford Oaks;
a park residence, two vault toilets, and a small boathouse at Groveland Oaks;
and a barn and milkhouse at Springfield Oaks.
Staff noted that the request from Manpower to use the old administration office
building was officially withdrawn after they received a cost estimate of $60,000
to renovate the office to install an elevator, make it handicapped accessible,
and move.
Commissioner R. Kuhn questioned the possibility of another county department being
interested in using the building for office space.
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(Commission Meeting, May 4, 1988)
Staff reminded the Commission that, because the Waterford Oaks parkland was purchased
with federal grant funds, a land use variance would have to be approved by the
Department of Natural Resources, which would have a maximum time limit of 4 years.
The Commission directed staff to contact the County Board of Commissioners to
see if another County department could feasibly use the building as temporary
office space; request approval of a land use variance from the Department of Natu-
ral Resources; and inquire if the vendor would be willing to hold his price for
the demolition of the old administration office building for up to 90 days.
Moved by Mr. G. Kuhn, supported by Mr. Vogt to approve the contract
for the demolition of park structures, including the accounting building
at Waterford Oaks; a park residence, two vault toilets and a small boat-
house at Groveland Oaks; and a barn and milkhouse at Springfield Oaks
to the low bidder, Nationwide Demolition, in the amount of $20,900.00.
The old parks administration office building at Waterford Oaks will
be demolished subject to review by the County Board of Commissioners
for potential county use of the building, which would be contingent
upon approval by the Department of Natural Resources for a temporary
land use variance, plus the vendor agreeing to hold the demolition price
of $4,400.00 for up to 90 days.
Motion carried.
OAKLAND PARKS FOUNDATION:
Executive Director Fran Greenebaum noted that almost 100 people were expected
to attend the Foundation's Annual Dinner at the Addison Oaks Conference Center.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---The next Commission meeting will be Wednesday, May 25, at 9 a.m. to review
the Orion Oaks master plan. That evening at 7:30 the Commission will meet with
Orion Township officials at the township hall to review the master plan with them.
Commissioner Nelson invited staff and Commissioners to his home for dinner that
evening at 6 p.m.; RSVP's should be made as soon as possible to Karen Smith.
NEW BUSINESS:
Moved by Mr. Vogt, supported by Mr. R. Kuhn that the Oakland County
Parks and Recreation Commission send a brief letter to each member of
the Oakland County Board of Commissioners offering them an opportunity,
during their term, to have their picture taken for a card that would
allow the Commissioner and one guest to use the facilities at any of
our parks.
Discussion followed on the aspects of accountability, card presentation, and the
courtesy passbook policy.
Commission directed staff to meet with County Commission Chairman Roy Rewold,
Vice Chairman Nancy McConnell, Parks Chairman Lewis Wint, and Commissioner R.
Kuhn and/or Law to discuss this issue.
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(Commission Meeting, May 4, 1988)
Moved by Mr. R. Kuhn, supported by Mr. Law to table the motion on the
picture ID card for use in the parks until the first meeting in June
to enable staff to meet with County Commission Chairman Rewold, Vice
Chairman McConnell, Parks Chairman Wint, and Commissioner R. Kuhn and/
or Law to discuss this issue.
Motion to table carried.
Meeting adjourned at 11:12 a.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
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