HomeMy WebLinkAboutMinutes - 1988.11.16 - 38842OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 16, 1988
The meeting was called to order at 10:20 a.m. by Chairman Lewis Wint in the banquet
room of the Addison Oaks Conference Center.
MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, George Kuhn, Richard Kuhn, Jr., Ralph
Nelson, John Olsen, Richard Vogt
MEMBERS ABSENT:
Secretary Pecky Lewis, Jr., Thomas Law, Daniel Murphy
ALSO PRESENT:
Parks and Recreation
Central Services
Oakland Parks Foundation
Oak Management Corporation
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Chuck Ross, Chief, Administrative Services
Sheila Cox, Accountant
Joseph Figa, Chief, Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Daniel Stencil, Chief of Parks
Jackie McParlane, Recreation Supervisor
Chris Bundy, Intern
Joan Davidson, Intern
Glen Dick, Director
Fran Greenebaum, Executive Director
Ted Fuller, President
George Lekas, Vice President
Brian Hingst
Moved by Mrs. Fox, supported by Mr. Nelson to approve the minutes of
the meeting of October 26, 1988, as written, and the minutes of the
meeting of September 21, 1988, with the following correction:
On Page 3-5 under the heading Schmidt Copeland Parker Stevens Contract
Addendum, the motion be changed from "...in an amount not to exceed
$336,700" to "...in an amount not to exceed $339,000".
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the payment
of Vouchers 9-249 through 9-327, 10-1 through 10-334 and 11-1 through
11-156, the Interdepartmental Payments for August charges paid in Novem-
ber and September charges paid in October, and the Transfer Vouchers
for the August charges.
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(Commission Meeting, November 16, 1988)
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Nelson, Olsen, Wint, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ACTIVITIES REPORT AND STATEMENT OF OPERATIONS:
Moved by Mr. Vogt, supported by Mr. G. Kuhn to receive the Activities
Report for September and October and the Statement of Operations as
of September 30, 1988.
Motion carried.
ASBESTOS ABATEMENT PROGRAM - ADDISON OAKS CONFERENCE CENTER:
Asbestos was discovered by staff as the material used in the pipe and boiler in-
sulation wrappings of the Addison Oaks Conference Center.
The firm of Asbestos Management Inc. was contacted to conduct an air testing and
sampling at the Conference Center. Purchasing had previously selected AMI as
a consultant to provide expertise for the handling, removal, and air sampling
of asbestos.
AMI recommended conducting a total abatement program at a proposed consultant
service fee of $7,737.20. The actual clean-up cost is estimated at $40,000.
Staff recommended Commission approval of the air sampling and testing fee, which
is $1,547.42, plus acceptance of the proposed service fee of $7,737.20 to begin
the implementation of the removal and clean up of the asbestos at the facility.
Staff will keep the Commission abreast of any additional charges outside the pa-
rameters of the contract.
Commission R. Kuhn suggested staff doublecheck all of the Commission's facilities
for asbestos so that all of them can be cleaned at the same time, if necessary.
Moved by Mr. G. Kuhn, supported by Mr. Nelson to approve the payment
of $1,547.42 to Asbestos Management, Inc. for the air sampling and test-
ing for asbestos at the Addison Oaks Conference Center, plus acceptance
of a contract with AMI to write specifications and monitor clean up of
the asbestos material at the Conference Center in the amount of $7,737.20;
any additional costs will be brought back to the Commission for their
attention. Funds for these fees will come from the Capital Development
Budget contingency.
ROLL CALL VOTE:
AYES: R. Kuhn, Nelson, Olsen, Vogt, Wint, Fox, G. Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, November 16, 1988)
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to approve the following
bids as recommended by staff and Purchasing:
Two double doors for the lounge at the Glen Oaks Clubhouse from Gamalski
Building Specialists in the amount of $3,900.00.
Eight cases of Calo-gran fungicide and four cases of Terraneb SP fungi-
cide for all of the golf courses from the low bidder, Turf Chemicals,
in the amount of $1,878.80.
Reprint 50,000 two-color general parks brochures from the low bidder,
Hamilton Printing, in the amount of $7,725.00.
One 44 ft. eight -sided picnic shelter for the Waterford Oaks BMX con-
cession area, one 44 ft. eight -sided picnic shelter with skylight for
the Waterford Oaks Wave Pool, and one 24 ft. eight -sided picnic shelter(.
for the group camping area at Addison Oaks from Seavey and Associates,
for a total amount of $22,100.00 for all three shelters. 1 11�
Contract for the first phase of the electrical service renovation for
the conference center complex at Addison Oaks to the low bidder, McNulty .,.
Electrical Associates, in the amount of $69,000.00, plus a 5% contin-
gency of $3,450.00, for a total contract price of $72,450.00.
Holiday decorations for the Springfield Oaks YAC and other facilities
from Bronners of Frankenmuth in the amount of $4,432.11.
Windows for the new contact station at Addison Oaks from the low bidder,
Eagle of Michigan, in the amount of $1,219.83.
Contract for the tearing off and replacement of the pitched shingled
portion of the Springfield Oaks Clubhouse roof to the low bidder, G. A.
Frisch, in the amount of $4,777.00, plus a 10% contingency of $477.00,
for a total contract price of $5,254.00.
Contract for the installation of 36 each 32 ft. long pilings for the
Ted Gray Nature Trail at Independence Oaks to the low bidder, Waterfront
Construction, in the amount of $14,200.00.
ROLL CALL VOTE:
AYES: Nelson, Olsen, Vogt, Wint, Fox, G. Kuhn, R. Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
COMSUMERS POWER EASEMENT:
Consumers Power requested Commission approval of an 80 ft. easement along Tripp
Road, the north boundary of Groveland Oaks. Consumers has an existing 60 ft.
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(Commission Meeting, November 16, 1988)
easement; however, the additional 20 ft. will allow the utility to install elec-
trical service without having to cut down the tree buffer.
Staff recommended approval of the request.
Moved by Mr. Nelson, supported by Mr. R. Kuhn to grant an 80 ft. ease-
ment along Tripp Road, the north boundary of Groveland Oaks, to Consumers
Power Company.
Motion carried, with Vice Chairman Fox abstaining.
INTERIOR - ADMINISTRATION:
Staff requested Commission approval of $6,000 for various slide enlargements,
prints, and silk plants throughout the administration office building. The addi-
tional $7,000 originally requested will be used for additional artwork that has
not yet been chosen.
Moved by Mr. Olsen, supported by Mrs. Fox to approve the expenditure
of $6,000 for the first phase of the interior artwork of the adminis-
tration office building; staff will continue the search for additional
artwork.
Motion carried.
r
CONCESSIONAIRE CONTRACT:
The Commission's concessionaire contract with Oak Management was extended in March,
1984 for 15 years, with rental percentages to be negotiated every five years.
The current rental rates expire December 31, 1988.
Staff met with Oak Management to discuss the new rates, expansion at some of our
facilities, and general problems.
The proposed rates for 1989 through 1993 are as follows: Addison Oaks Conference
Center, 8% plus 25% of utilities; Addison Oaks Concession, 12%; Groveland Oaks,
12%; Independence Oaks, 12%; Glen Oaks 12% plus 50% of utilities; Springfield
Oaks Clubhouse, 10% or 100% of utilities, whichever is greater; White Lake Oaks,
10% plus 25% of utilities; Springfield Oaks YAC, 10%; Waterford Oaks Activities
Center, 10%; Red Oaks Waterpark, 11% plus 100% of utilities; and Waterford Oaks
Waterpark, 11% plus 50% of Red Oaks' utilities.
Mr. Ted Fuller, president of Oak Management Corporation, noted that since 1974,
the Oaks have paid the Commission approximately $1.6 million; projected figures
for just 1989 through 1993 are approximately $1.5 plus utilities. He also noted
that these figures do not include any of the capital improvements made by the
Oaks, such as the addition being built onto the Addison Oaks Conference Center.
Staff recommended Commission approval of the new rental rates as proposed.
Moved by Mr. Vogt, supported by Mr. G. Kuhn to approve the percentages
recommended by staff and Oak Management for the next five years, beginning
January 1, 1989 and ending December 31, 1993.
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(Commission Meeting, November 16, 1988)
ROLL CALL VOTE:
AYES: Olsen, Vogt, Wint, Fox, G. Kuhn, R. Kuhn, Nelson (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Chairman Wint thanked Ted Fuller, George Lekas and Chuck Ross for their prepara-
tion on this presentation.
OAKLAND PARKS FOUNDATION:
---Executive Director Fran Greenebaum requested the Commissioners review the list
of names for the Orion Oaks feasibility study interviews and return it to her
within the next few weeks. The list should be kept confidential.
---Friday, March 3, 1989, is the date set for the Foundation's benefit, Company,
at the Birmingham Theatre. Tickets are $35 each and include an afterglow under-
written by Ted Fuller. A 25% discount will also be available at the Kyoto Res-
taurant that evening.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---The first draft of the Orion Oaks case statement was distributed for review
to be discussed at the next Commission meeting.
PROPOSED PROPERTY PURCHASE:
Corporation Counsel has received another offer to purchase the five -acre parcel
of land adjacent to Independence Oaks from Mr. and Mrs. Paulsen in the amount
of $33,000.
Staff has been in contact with the DNR, who has stated they are willing to hold
open the Wetlands grant if staff wishes to apply for 50/50 matching funds for
this property with the grant funds still available. The grant will be closed
after this purchase.
Staff also noted that there will be a savings of approximately $11,000 for fencing
material by not having to fence around this parcel.
Staff recommended Commission accept the offer in the amount of $33,000 and request
approval from the DNR for 50/50 matching funds through the Wetlands grants.
Moved by Mr. Olsen, supported by Mrs. Fox to accept the offer to pur-
chase the five -acre parcel adjacent to Independence Oaks from Mr. and
Mrs. Paulsen in the amount of $33,000 and apply for 50/50 matching funds
from the Department of Natural Resources through the Commission's Wet-
lands grant.
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(Commission Meeting, November 16, 1988)
ROLL CALL VOTE:
AYES: [dint, Fox, G. Kuhn, R. Kuhn, Nelson, Olsen (6)
NAYS: Vogt (1)
A sufficient majority having voted therefor, the motion carried.
Commissioner Nelson announced that, because of his newly elected position as dis-
trict judge in Rochester, he is not seeking re -appointment to the Commission when
his term expires in January, 1989. He noted that he enjoyed his years of service
and the dedication and expertise of staff.
Commissioner Vogt congratulated Chief of Parks Dan Stencil on his recent nomina-
tion and acceptance into the Hall of Fame at Northern Michigan University.
The next Commission meeting will be Wednesday, December 7, with a public hearing
for the 1989 operating budget at 9 a.m.
Meeting was adjourned at 12:40 p.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
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