HomeMy WebLinkAboutMinutes - 1988.10.26 - 38843OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
AND BUDGET SESSION
October 26. 1988
The meeting was called to order at 9:16 a.m. by Chairman Wint in the Parks and
Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, George Kuhn, Richard D. Kuhn, Jr.,
Thomas Law, Daniel Murphy, Richard Vogt
COMMISSION MEMBERS ABSENT:
Secretary Pecky D. Lewis, Jr., Ralph Nelson, John Olsen
ALSO PRESENT:
Parks and Recreation
Dept. of Central Services
Oakland Parks Foundation
GENERAL SLIDE PRESENTATION:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant
Daniel Stencil, Chief of Parks
Joan Davidson, Intern
Chris Bundy, Intern
Glen Dick, Director
Fran Greenebaum, Executive Director
Jan Pung showed the updated general parks slide presentation.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Murphy, supported by Mr. R. Kuhn to award the bid for
the rental of a ten -yard self -loading earth mover to be used in the
rebuilding of the #3 green at the Springfield Oaks Golf Course to Michi-
gan Tractor for $2,160, plus transportation charges of $356.00.
Motion carried.
Moved by Mrs. Fox, supported by Mr. Vogt to award the contract for the
swim pond renovation at Independence Oaks to the low bidder, P & M Marine,
for the base bid and alternate for $67,642.50, plus a 5% contingency
of $3,382.00, for a total project cost of $71,024.50.
Motion carried.
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(Commission Meeting, October 26, 1988)
1988 OPERATING BUDGET AMENDMENT:
Because of increased use and revenue at the Waterford Oaks Tennis Complex and
insurance costs at the Red Oaks Driving Range, staff recommended the transfer
of $3,300 to the Red Oaks Driving Range and $5,700 to the Waterford Oaks Tennis
Complex. The total transfer of $9,000 will come from the operating contingency
account and will comply with the Commission's 1988 general appropriations act,
which specifies that expenditures cannot exceed the appropriation for any budget
center as approved.
Mr. Ross noted that the total 1988 Operating Budget will remain the same at
$6,986,248.
Moved by Mr. G. Kuhn, supported by Mr. Law to approve a $9,000 transfer
from the operating contingency account of the operating budget in order
to comply with the Commission's 1988 general appropriations act. Of
the $9,000 total, $3,300 will be transferred to the Red Oaks Driving
Range and $5,700 will be transferred to the Waterford Oaks Tennis Com-
plex.
Motion carried.
RESOLUTION - QUALITY OF LIFE BOND PROPOSALS C AND D:
In conjunction with a coordinated effort from the Michigan Recreation and Park
Association, staff requested Commission approval of a resolution in favor of the
state's quality of life bond proposals C and D. The $800 million proposals are
divided into $660 million for environmental clean up and $140 million for recre-
ation and improvement projects.
Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to approve the following
resolution in support of the state's quality of life bond proposals
C and D:
WHEREAS, the Michigan Legislature has overwhelmingly adopted bills
placing $800 million recreation/general obligation bonding proposals
on the November 8, 1988 ballot, and
WHEREAS, $70 million shall be used to construct, expand and develop
recreation at state parks, and
WHEREAS, $70 million shall be used by local units of government
for public recreation projects and to redevelop and reuse vacant manu-
facturing facilities or abandoned industrial sites, and
WHEREAS, local recreation projects shall be used for infrastructure
improvements, waterfront facilities, community areas, tourism attrac-
tions, environmental education projects, and to maximize the combination
of state, federal, local and private monies, and
WHEREAS, the monies shall not be used for land acquisition, pro-
fessional sports facilities, commercial theme parks or casino gambling
sites, and
WHEREAS, grants and loans shall be made to local units on the basis
of a per capita formula, regional distribution via three regions, a
required 25 percent matching minimum investment of which not more than
50 percent may be in -kind, and
WHEREAS, the Natural Resources Commission will determine criteria
via the promulgation of rules process.
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(Commission Meeting, October 26, 1988)
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission respectfully endorses the proposals and encourages
the voters of Oakland County to cast a favorable ballot to permit the
act to take effect on December 1, 1988.
Motion carried.
OAKLAND PARKS FOUNDATION:
Executive Director Fran Greenebaum noted that approximately 150 names had been
received to date for possible interviews for the Orion Oaks feasibility study.
She requested those commissioners who had not sent their list of names to her
to do so as quickly as possible.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Staff has met with Bill Carlton from Ketchum, Inc., and are working on putting
together a case statement for Orion Oaks.
---The phase -in contract with Schmidt Copeland Parker Stevens for the architectural
and engineering design of the buildings at Orion Oaks has been approved by Corpo-
ration Counsel.
---Received a letter from Mike McDonald of the Department of Natural Resources
notifying the Commission that they have approved the purchase of the 48 +/- acres
at Independence Oaks under the Commission's wetlands grant and will be sending
us $47,000 through that grant for that purchase.
---Received another letter from Mike McDonald of the Department of Natural Resources
notifying the Commission that our inquiry to trade a small parcel of our newly -
acquired acreage at Groveland Oaks with an adjoining neighbor to square off each
other's property has been approved to be handled administratively through the
DNR's office.
---Commissioners again expressed caution on the construction of the small group
cabins by the Lions Club at Orion Oaks to ensure we do everything we possibly
can to assure ourselves of quality and safety.
---Presented the Commission with a plaque received from MRPA for the Commission's
support of the Association's scholarship golf outing recently held at Springfield
Oaks Golf Course.
Next Commission meeting will be Wednesday, November 2, 10 a.m. at the Addison
Oaks Conference Center.
BUDGET WORK SESSION:
The proposed revenue budget for 1989 is $9,327,300, up 6.4% over the estimated
actual for 1988. Of this amount, $4,255,300 comes from fees and charges. The
remaining balance of $5,072,000 will come from the millage and interest on invest-
ments.
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(Commission Meeting, October 26, 1988)
The proposed operating budget for 1989 is $7,625,975, an increase of 8.5% over
the 1988 adjusted budget year. Major increases are full-time salaries and benefits,
both up 4.5% in accordance with the County Executive's recommendation.
The remaining balance of the revenue after $7,625,975 for operations is for new
operating equipment and capital development. Staff requested $575,000 for equip-
ment, of which $126,000 is for major replacement of our golf cart fleet.
Estimated new funds for capital development for 1989 is $1,650,525.
Personnel:
One full-time account clerk position was requested for help in keeping up with
the increasing revenues and expenses and to spend more time on the department's
computer programs.
Also, staff requested the full-time grounds maintenance position at the Spring-
field Oaks Golf Course be filled. That employee, along with his regular duties,
will help in the repair and maintenance of our 190 golf car fleet throughout the
year at all of our facilities.
Fees and Charges:
Staff reviewed the proposed changes in the fees and charges for 1989.
Expressly noted was the fact that this is the last year for the golf courses'
annual members. Several members approached staff on the possibility of extending
the grandfather clause for this program; staff advised them to write a letter
requesting time at a meeting to address the Commission, but were told the Commis-
sion and staff were not willing to change that policy.
Also, staff noted that this also was the last year for the family memberships
at the Waterford Oaks Wave Pool. Participation in that program had dropped to
just a few families this year.
After discussing the need for additional golfing facilities to meet the demand
within the County, Commission directed staff to begin looking at appropriate
parcels of land now.
Vice Chairman Fox questioned the possibility of changing the minimum expenditure
limit for approval by the Commission from $1,000 to $3,000. Staff will prepare
information for the agenda of a future Commission meeting.
Capital Improvement Projects:
Mr. Ross reviewed the funding for the program, showing where the funds come from;
Manager Richard reviewed the projects and their status at each park.
Final approval of the budget will be at the Commission meeting on December 7
following the public hearing.
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(Commission Meeting, October 26, 1988)
Manager Richard thanked Mr. Ross and staff for all their work in putting the
budgets together.
Meeting was adjourned at 12:25 p.m.
Pecky D. Lewis, Jr.
Secretary
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Karen Smith
Recording Secretary
ks
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