HomeMy WebLinkAboutMinutes - 1988.09.07 - 38844OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 7. 1988
The meeting was called to order at 9:18 a.m. by Chairman Wint in the Parks and
Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., George
Kuhn, Richard Kuhn, Jr., Daniel Murphy, John Olsen, Richard Vogt
COMMISSION MEMBERS ABSENT:
Thomas Law, Ralph Nelson
ALSO PRESENT:
Parks and Recreation
Oakland Parks Foundation
Oakland Co. Special Olympics
Kammer/Michigan Consultants, Inc.
Lutz Associates
Ketchum, Inc.
Robert Getz
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Chuck Ross, Chief, Administrative Services
Joe Figa, Chief, Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Cindi Norris, Account Clerk
Jackie McParlane, Recreation Supervisor
Joan Davidson, Intern
Karen Brown, Intern
Fran Greenebaum, Executive Director
John Thurber, Vice President
Christopher Nern, Trustee
Nancy Joseph, Executive Director
Kerry Kammer
Martha Schlesinger
Bill Carlton
Bob Getz
Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of
the meeting of August 17, 1988, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the payment
of Vouchers 8-319 through 8-484 and the Interdepartmental Payments for
July charges paid in August.
3 - 1
(Commission Meeting, September 7, 1988)
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Lewis, Murphy, Olsen, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
Moved by Mr. G. Kuhn, supported by Mr. Murphy to receive the Statement
of Operations for the month ending July 31,-1988
Motion carried.
RESTROOM VENTILATION SYSTEM - INDEPENDENCE OAKS:
Moved by Mr. G. Kuhn, supported by Mrs. Fox to award the bid for the
purchase of six each solid aluminum door louvers and four each 10" x
18" wall grills for the restroom facilities vent systems at Independence
Oaks to the low bidder, Gamalski Building Specialists, in the amount
of $1,020.00.
Motion carried.
IRRIGATION IMPROVEMENTS - WHITE LAKE OAKS:
Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the expenditure
to install an electronic flow switch and activate an existing flow control
valve at White Lake Oaks to Kirkland and Associates in the amount of
$1,538.90.
Motion carried.
GROVELAND OAKS CONCESSION BUILDING DEMOLITION:
Moved by Mr. Lewis, supported by Mr. R. Kuhn to award the bid for the
demolition of the concession building at Groveland Oaks to the low bidder,
Countryside Construction, in the amount of $8,600.00, subject to the
Parks Commission's approval to build a new concession/restroom facility.
Motion carried.
Staff will be forwarding this request to the Board of Commissioners' Planning
and Building Committee for approval.
Because of the disparity in the bids, the Commission suggested having Purchasing
request the bidders, if they don't want the job but are bidding to remain on the
bid list, to please respond with a "No Bid" rather than simply bidding so high.
NEW CONCESSION/RESTROOM FACILITY - GROVELAND OAKS:
Bids were received for the construction of an 8,500 sq. ft. masonry building for
Groveland Oaks with showers, restrooms, concession area, covered and uncovered
terraces and walkways. There were also add alternates included in the bids for
3 - 2
(Commission Meeting, September 7, 1988)
concrete curbing, brick pavers in lieu of concrete, stepped concrete walkway,
and PolyMar toilet partitions in lieu of metal; plus a deduct alternate for an
uncovered terrace.
Staff requested Commission approval to award the bid to the low bidder, Total
Building Concepts, for the base bid in the amount of $443,323, plus alternate
#4 for the PolyMar toilet partitions in the amount of $3,800, plus a 5% contin-
gency in the amount of $22,166, for a total contract amount of $469,289, subject
to review by The Miller Group.
There was only $285,000 budgeted for this project in the Capital Improvement Budget;
however, staff noted that the building size was increased, plus site work planned
for 1989 was included in the bids. If approved, staff will budget the balance
of the project cost in the 1989 Capital Improvement Budget, which is when the
building is scheduled for completion.
Because the bids were so out of line with the budget, Commissioner R. Kuhn ques-
tioned the possibility of re-evaluating the project to bring it more in line,
such as redesigning it to make it smaller. Staff remarked that, because of the
project's time frame, redesigning would delay the project for an entire year.
Commissioner Olsen voiced his approval, on the condition that there is some plan
by staff to recapture some of the cost for this facility. Commissioner Murphy
commented that the original concept of the park when it was purchased was that
it was to be a quality camping park, whatever the cost.
Commissioner Vogt suggested, since staff was aware of the increased scope of the
project when the design concept was brought before the board for approval and
expected then the project to be over budget, that in the future staff should in-
form the Commission of that possibility at that time.
Meeting adjourned at 9:55 a.m.to consultant interviews.
Meeting re -convened at 1:08 p.m.
ORION OAKS FEASIBILITY STUDY:
Moved by Mr. Olsen, supported by Mr. G. Kuhn to enter into a contract
with Ketchum, Inc., for the fund raising feasibility study for Orion
Oaks in the amount of $15,000.00.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, Olsen, Wint, Fox, G. Kuhn (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
NEW CONCESSION/RESTROOM FACILITY - GROVELAND OAKS: (Continued)
Moved by Mrs. Fox, supported by Mr. Lewis to award the contract for
the construction of an 8,500 sq. f t. concession/restroom building at
Groveland Oaks to the low bidder, Total Building Concepts, in the amount
3 - 3
(Commission Meeting, September 7, 1988)
of $447,123 for the base bid and alternate #4 for the PolyMar toilet
partitions, plus a 5% contingency in the amount of $22,166, for a total
contract amount of $469,289, subject to review by staff and The Miller
Group.
ROLL CALL VOTE:
AYES: Lewis, Olsen, Wint, Fox, G. Kuhn (5)
NAYS: R. Kuhn (1)
A sufficient majority having voted therefor, the motion carried.
SCHMIDT COPELAND PARKER STEVENS CONTRACT CORRECTION:
Because of unanticipated additional meetings to attend with staff and the Parks
Commission, Schmidt Copeland Parker Stevens requested an additional amount of
$2,760.09 for reimbursable expenses for the design concept contract for Orion
Oaks.
The consultants have agreed to reduce their contract from $14,600 to $14,000 if
the Commission is willing to approve the additional expense amount, and staff
recommended Commission approval of this contract change.
Moved by Mr. Lewis, supported by Mr. Olsen to change the design concept
contract for Orion Oaks with Schmidt Copeland Parker Stevens from $14,600
to $14,000, plus approve an additional amount of $2,760.09 for reim-
bursable expenses.
Motion carried.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---The County has decided to utilize the old administration office building for
Friend of the Court. Staff will be removing the remainder of our furnishings
in time for them to move in within the next few weeks.
Commissioner Vogt report on an incident at the Waterford Oaks Wave Pool in which
unanticipated threatening weather caused a two-hour wait in the shower room for
the patrons of the park, but no refunds were offered. He requested staff review
of the no refund policy for unusual circumstances, such as this, by allowing super-
visors discretion to issue whenever needed. Staff noted that supervisors are
authorized to offer free pool passes at such times.
---Commissioner Olsen complimented Nancy Seets and her staff at Glen Oaks on the
preparation and organization of the Senior Olympics Golf tournament on August
25 and 26. A letter will be sent on behalf of the Commission thanking Nancy and
her staff for a great job on that event.
T.TONS MITR PRnPOSAT. - ORTON OAKS:
Staff and Commissioners Nelson and Olsen met with the Lions Club at Camp Franklin
last week. The Lions Club has proposed to raise contributions and furnish labor
3 - 4
(Commission Meeting, September 7, 1988)
to build three of the small group cabins at Orion Oaks. The buildings will be
built according to the Parks Commission's specifications.
In exchange, the Lions are requesting some identification on the buildings and
some priority on the scheduling.
Commission concurred to discuss this proposal further at the next Commission meet-
ing, which is scheduled for Wednesday, September 21, 9 a.m.
Meeting adjourned at 2:15 p.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
3 - 5