HomeMy WebLinkAboutMinutes - 1988.09.21 - 38845OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 21, 1988
The meeting was called to order at 9:17 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Richard Kuhn, Jr., Thomas Law, Ralph Nelson, John Olsen, Richard Vogt
COMMISSION MEMBERS ABSENT:
Daniel Murphy
ALSO PRESENT:
Parks and Recreation
Dept. of Central Services
Lewis & Havard Interiors
Waterford Oaks Paddle Tennis Players
Schmidt Copeland Parker Stevens
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Chuck Ross, Chief, Administrative Services
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Daniel Stencil, Chief of Parks
Joseph Figa, Chief, Design and Development
Sheila Cox, Accountant
Jacklyn McParlane, Recreation Supervisor
Susan Wells, Recreation Supervisor
Joan Davidson, Intern
Chris Bundy, Intern
Glen Dick, Director
Theresa Lewis
Sandra Havard
A. David Baumhart
Daniel Travis
Don Mitchell
Todd Schmidt
Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of
the meeting of September 7, 1988, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to approve the payment
of Vouchers 9-1 through 9-248.
ROLL CALL VOTE:
AYES: Nelson, Olsen, Wint, Fox, R. Kuhn, Law, Lewis (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, September 21, 1988)
ACTIVITIES REPORT:
Moved by Mr. G. Kuhn, supported by Mr. Law to receive the Activities
Report for August, 1988.
Motion carried.
INTERIOR - ADMINISTRATION OFFICE:
Theresa Lewis and Sandra Havard presented a proposal for artwork, a lobby table,
silk plants and signage to finish the interior of the administration office build-
ing. The proposal was divided into four stages for completion, and included artwork
by Thomas Greene, a local artist.
Staff concurred with the consultant's recommendation to purchase one original
piece of artwork plus several reproductions, one table for the lobby, and assorted
silk plants for a total of $6,794.00.
The Commission noted that artwork reflecting a theme based around Michigan, Oakland
County, or activities of the Parks Commission might be more appropriate; also
suggested were photos received as entries in our previous photo contests.
Moved by Mr. Olsen, supported by Mr. Law to authorize staff to proceed
with the individual office signage and purchase of table for the lobby
of the administration office building through Lewis and Havard Interiors.
Staff and consultants will work with Vice Chairman Fox on the selection
of artwork for the office.
Motion carried, with Vice Chairman Fox abstaining.
BIDS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. Lewis, supported by Mr. Law to approve the purchase of
1,200 yards of Penucross Bentgrass green quality sod for the rebuilding
of #5 green at White Lake Oaks and #12 green at Glen Oaks from H & E
Sod in the amount of $2,700.00, plus delivery, estimated at $1,200.00.
Motion carried.
Moved by Mrs. Fox, supported by Mr. Nelson to award the bid for the
reprinting of 20,000 cross-country ski brochures from the low bidder,
TAC Business Forms, in the amount of $1,482.00.
Motion carried.
Moved by Mr. Nelson, supported by Mr. R. Kuhn to award the bid for the
purchase of a 300,000 grain water conditioner with a control valve metering
device for the Addison Oaks Conference Center from the low bidder, Lakeland
Soft Water, in the amount of $2,880.00.
Motion carried.
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(Commission Meeting, September 21, 1988)
Moved by Mr. Lewis, supported by Mr. Nelson to award the bid for the
purchase of an Excel Hustler Convertible Snowtrack 440 Trail Groomer/
Mower with compacter and two sets of track setters for Addison Oaks
from the low bidder, W. F. Miller Company, in the amount of $38,100.00.
Motion carried.
PLATFORM TENNIS COURTS:
A presentation was made to the Commission at its June 15 meeting by several members
of the Waterford Oaks Paddle Tennis Players for Commission consideration to replace
the four existing platform tennis courts at Waterford Oaks.
The Commissioners subsequently toured the facility to inspect the condition of
the courts.
Messrs. Travis, Baumhart, and Mitchell were again present and reiterated their
support and request for the replacement of the courts.
Discussion followed on the merits of replacing all four courts or phasing the
program by replacing two courts at a time vs. abandoning the program entirely
because of the small participation and high replacement cost.
Also considered were the elements of fee structure changes, including league fee
increases and coin -operated lights and heaters; the possibility of a joint opera-
tion between the Waterford Oaks Paddle Tennis Players and the Parks Commission;
and the location of the facility.
If phasing the replacement is to be a viable option, the Commission requested we
receive a commitment from other players to use this facility, or show an increase
in the use, before the replacement of the second set of courts will be considered.
Moved by Mr. Nelson, supported by Mr. Lewis to request bids for the
replacement of two platform tennis courts and four platform tennis courts
at Waterford Oaks, with a notation that all bids can be rejected. Staff
and members of the Waterford Oaks Paddle Tennis Players will work out
a possible fee structure and joint operating plan, plus.review the loca-
tion of the facility, and report back to the Commission.
Commissioner Olsen requested a commitment first from the players before making
a decision on the replacement of the courts; the players noted the difficulty
in obtaining a commitment from any other players because of the existing court
conditions.
Moved by Mr. Vogt, supported by Mr. Olsen to table the motion until
staff meets with the members of the Waterford Oaks Paddle Tennis Play-
ers.
ROLL CALL VOTE TO TABLE:
AYES: Olsen, Vogt, G. Kuhn, Law (4)
NAYS: Wint, Fox, R. Kuhn, Lewis, Nelson (5)
A sufficient majority not having voted therefor, the motion failed.
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(Commission Meeting, September 21, 1988)
Commissioner Nelson reiterated that the intent of his motion did not mean a com-
mitment on the part of the Parks Commission to build even two courts.
ROLL CALL VOTE ON ORIGINAL MOTION:
AYES: Wint, Fox, G. Kuhn, R. Kuhn, Law, Lewis, Nelson (7)
NAYS: Vogt, Olsen (2)
A sufficient majority having voted therefor, the motion carried.
LIONS CLUB PROPOSAL - ORION OAKS:
As discussed at the September 7 Commission meeting, the Lions Club has proposed
to raise contributions and furnish labor to build three of the small group cabins
at Orion Oaks. The buildings will be built according to the Parks Commission's
specifications.
Staff recommended Commission approval of the following four -point proposal to
let the Lions proceed with this project:
1. Oakland County Parks and Recreation Commission will provide the property on
which the cabins will be built at no charge to the Lions. Facilities will
be developed according to the specifications provided by Oakland County Parks
and Recreation Commission.
2. Oakland County Parks and Recreation Commission will maintain the facilities
once they are developed.
3. Lions will have first priority for scheduled usage of the park once the reser-
vation books for the year are opened. This will be available to all clubs
that are designated as part of the project committee.
4. Recognition will be given to the Lions through signage on the buildings for
their contributions.
Commissioner Lewis recommended changing the wording of the first sentence in Item
#1 to read: The Lions Club will build the cabins on property owned by the Oakland
County Parks and Recreation Commission.
The Commission expressed their thanks for the Lions contribution, but raised con-
cerns about the timing between the Lions' fund raising schedule and our park de-
velopment schedule; the Commission's commitment to the project as a result of
the feasibility study; and liability and management problems involved with the
Lions Club providing the labor for this construction.
The Commission suggested sending this proposal to Corporation Counsel to review
and refine, possibly compiling some generalized statements with basic criteria
for additional groups that may be interested in participating in the development
of this park.
Moved by Mr. R. Kuhn, supported by Mrs. Fox to approve the concept
of the Lions Club proposal to build three small group cabins at Orion
Oaks; and refer a four -point proposal to Corporation Counsel for review
and refinement, to be brought back to the Parks Commission as soon as
possible.
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(Commission Meeting, September 21, 1988)
Motion carried.
Staff will contact other park agencies to see how they handle similar projects.
SCHMIDT COPELAND PARKER STEVENS CONTRACT ADDENDUM:
Todd Schmidt, Schmidt Copeland Parker Stevens, addressed the Commission regarding
the changes in the contract addendum for architectural and engineering services
for Phase I development of Orion Oaks. This contract has been designed to give
the Parks Commission the flexibility to develop the park in whatever increments
the Commission prefers.
If the results of the feasibility study indicate funding less than originally
hoped, the scale of the project can be reduced even to the roads and primary serv-
ices, which would be required for any development of the park.
After several meetings with staff, Mr. Schmidt recommended the Commission approve
the following major components in this phase critical to begin operation: Small
group cabins; maintenance center; roadways and parking; and utilities, for a total
of $244,200. The retainer of $45,000 approved at the August 17 Commission meeting
is included in that figure.
To feasibly begin a camping program at the park, Recreation Supervisor McParlane,
when asked, felt it would be better to include the dining hall and waterfront.
Moved by Mr. G. Kuhn, supported by Mrs. Fox to authorize Schmidt Cope-
land Parker Stevens to proceed with the professional services for Phase
I of the development plan of Orion Oaks as outlined in the contract,
with the addition of architectural plans for a dining hall and water-
front improvements, in an amount not to exceed $336,700 by the end of
1989.
ROLL CALL VOTE:
AYES: Wint, Fox, G. Kuhn, R. Kuhn, Law, Lewis, Nelson, Olsen, Vogt (9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
The meeting was adjourned at 12:45 p.m.
The next Commission meeting is scheduled for Wednesday, October 5, 1988, at 9 a.m.
Pecky D. Lewis, Jr. Karen Smith
Secretary Recording Secretary
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