HomeMy WebLinkAboutMinutes - 1989.04.05 - 38846OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 5, 1989
The meeting was called to order at 9:15 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
Chairman Wint introduced Commissioner Fred Korzon who, as chairman of SEMCOG from
Oakland County, is replacing Daniel Murphy on the board.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman
Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Korzon, George Kuhn, Richard Kuhn,
Jr., Thomas Law, John Olsen, Alice Tomboulian,
Richard Vogt
ALSO PRESENT:
Parks and Recreation
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Sheila Cox, Accountant
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joe Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Steve Vanden Bossche, Engineering Aide
Susan Wells, Recreation Supervisor
Jackie McParlane, Recreation Supervisor
Skip Roche, Grounds Maintenance Supervisor
Frank Wells, General Maintenance Mechanic
George Saffell, Parks Maintenance Aide
Carole Ann Lippincott, Intern
Central Services
Glen Dick, Director
Purchasing
Lloyd Hampton, Manager
Oakland Parks Foundation
Fran Greenebaum, Executive Director
Waterford Oaks Paddle Club
Dan Travis
Don Mitchell
APPROVAL OF MINUTES:
Moved by Mr. Lewis, supported by Mrs. Tomboulian to approve the minutes
of the meeting of March 1, 1989, and the March 1 Public Hearing for
the Grant Pre -Applications, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the payment of
Vouchers 2-255 and 3-1 through 3-287; the Interdepartmental Payments
for the January charges paid in February; and the Transfer Vouchers
for the January charges.
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(Commission Meeting, April 5, 1989)
ROLL CALL VOTE:
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint
(9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS AND ACTIVITIES REPORT:
Moved by Mr. Olsen, supported by Mr. G. Kuhn to receive the Statement
of Operations for the month ending 2-28-89 and the Activities Report
for February, 1989.
Motion carried.
Manager Richard introduced George Saffell, Parks Maintenance Aide from Addison
Oaks, and Frank Wells, General Maintenance Mechanic from Independence Oaks. Both
employees will be retiring from the department on April 14, 1989.
Commissioner Law arrived at 9:23 a.m.
PLATFORM TENNIS PROPOSAL:
The Waterford Oaks Paddle Club approached staff with a proposal to have the Com-
mission re -consider building the platform tennis facility at Waterford Oaks.
The Waterford Oaks Paddle Club will have its members sign a Letter of Intent for
them to pay a maximum annual fee of $150 per member to the Commission for 15 years,
which would be the expected payback period of the court construction cost.
The Club would enroll a minimum of 32 members for two courts or a minimum of 59
members for four courts. For this cooperative venture, if more members are enrolled,
the annual fee would go down per member.
Also, the club is negotiating with an Oakland County firm who may be willing to
donate their two aluminum platform tennis courts to the Oakland Parks Foundation
for the Parks. These would have to be moved to the Waterford Oaks site.
Corporation Counsel has reviewed the Letter of Intent and approved it with the
following change: The phrase "Club members will have exclusive privileges..."
be changed to "Club members will have priority privileges..."
Staff recommended the Commission authorize the building of the four platform tennis
courts with the receipt of signed Letters of Intent from the members of the Water-
ford Oaks Paddle Club for a payback period of 15 years.
Questions were raised on the number of hours the members play in conjunction with
the proposed annual fee, the level of anticipated play and operating costs.
geere-tax suggested the Commission lease the property to the Waterford Oaks
Paddle Club for $1 per year and let them build the courts they prefer. The Com-
mission would work out some provision for them to have priority use of the courts
and anyone else using the facility would pay a fee we would collect, which would
help offset the club's costs in building the facility.
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(Commission Meeting, April 5, 1989)
Commissioner Law also suggested, in light of the declining number of people en-
gaged in this sport, the Commission earmark the funds for public tennis courts.
Vice Chairman Fox remarked that constructing these courts would fit in with her
understanding of the parks system's philosophy of providing a diversity of facili-
ties.
Moved by Mrs. Fox, supported by Mrs. Tomboulian to authorize the build-
ing of the platform tennis courts with the receipt of signed Letters
of Intent from the members of the Waterford Oaks Paddle Club for a pay-
back period of 15 years.
Commissioners expressed dissatisfaction with the proposed finances, preferring
an escalated fee scale, a shorter payback period of five years, or possibly a
more legally binding agreement, such as signed promissory notes.
Also noted was the Commission's philosophy of trying to keep fees down to allow
us to provide a service but without unfairly competing with private enterprise,
and this proposal does not do that. A private platform tennis club in Ann Arbor
charges a $100 initial fee, annual dues of either $150 per family or $100 per
individual membership, plus an hourly rate of approximately $8 or $10.
Mrs. Tomboulian withdrew her support of the motion; Mrs. Fox withdrew
her motion from the floor.
Commissioners requested the paddle club work with staff to prepare a new proposal
that addresses the Commission's concerns, plus work to get a formal commitment
on the donation of the two courts, and present the new proposal at the April 19
Commission meeting.
ADDISON OAKS LAGOON SYSTEM:
Staff noted that as a result of routine procedures for the building addition at the
Addison Oaks Conference Center, the State of Michigan Health Department notified
staff that they now require in-depth hydrogeological and engineering information
on the lagoon system at the park. This information must be provided before the
proposed conference center addition can be built and will probably be required
before any other major development in the park can be done.
Staff requested Commission authorization to hire a consultant to do the hydro -
geological and engineering studies.
Commission concurred with staff's recommendation to hire a consultant to do the
studies as quickly as possible.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Vogt, supported by Mrs. Tomboulian to award the bid for
the purchase of three period lights at the contact station and two light
fixtures for the new staging area at Addison Oaks to the low bidder,
Graybar Electric, in the amount of $4,400.50.
Motion carried.
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(Commission Meeting, April 5, 1989)
Chairman Wint excused himself from the meeting at 10:45 a.m.; Vice Chairman Fox
assumed the chair.
Moved by Mrs. Tomboulian, supported by Mr. Vogt to approve the follow-
ing bids:
Contract for a 100 ft. 6" well, including stainless steel screen, air
volume control, pitless adaptor, 712 hp submersible pump and miscel-
laneous fittings for the new concession building at Groveland Oaks to
Layman Well Drilling in the amount of $10,402.00, plus a 5% contingency
of $520.00, for a total budgeted allowance of $10,922.00.
Contract for the landscaping around the Groveland Oaks concession build-
ing, including the installation of trees, shrubbery, and ornamental
grasses, to Marine City Nursery with a low bid of $8,419.00, which in-
cludes 1200 sq. yds. of hydroseeding, plus a 5% contingency in the amount
of $421.00, for a total budgeted allowance of $8,840.00.
Contract to break out and replace 1500 sq. f t. of concrete sidewalk
in the beach area of the Independence Oaks swim pond to P & M Marine
in the amount of $5.10 sq. f t., for a total of $7,650.00.
Pipeline playground equipment for two play areas at Independence Oaks
from Clayton Company in the amount of $10,000.00.
One Daihatsu HiJet 4-wheel drive utility vehicle with dump box for
Addison Oaks from Pfeiffer/Daihatsu in the amount of $10,838.00.
Contract to purchase and install a fuel pump and storage system at
Independence Oaks from the low bidder, Hawkins Equipment Company, in
the amount of $4,375.00.
Lochinvar hot water heater for the Glen Oaks Clubhouse from the low
bidder, Harrison Piping, in the amount of $5,485.00.
A Ransomes 5-gang 25 hp diesel hydraulic mowing tractor for Glen Oaks
from the low bidder meeting specifications, Ideal Mower, in the amount
of $28,000.00.
A 4-wheel Cushman Model 459 flatbed truckster for Groveland Oaks from
the low bidder, Bohl Equipment, in the amount of $6,797.00.
Split the bids for the fertilizer for the golf courses and parks and
award as follows: 8 tons greens fertilizer and 24 tons tee and fairway
fertilizer from the low bidder, Frontier Distributors, in the amount
of $15,576.00; total purchase price for the fertilizer is $27,748.80.
Two Smithco riding sprayers for the Red Oaks and Springfield Oaks Golf
Courses from Lawn Equipment Company in the amount of $18,590.00.
20 dozen women's swimsuits and 14 dozen men's swimsuits for the life-
guards throughout the parks system from the low bidder, Tri-County
Sports, in the amount of $6,612.00.
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(Commission Meeting, April 5, 1989)
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Fox
(9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ASBESTOS ABATEMENT - ADDISON OAKS:
As noted at the November 16, 1988 Commission meeting, fees were to be negotiated
separately with the contractor for asbestos abatement at Addison Oaks for the
crawl space at the Conference Center. Results of the negotiations are as follows:
Removal of approximately 200 linear feet of asbestos pipe insulation by the con-
tractor, Dependent Insulation Company, for $8,400.00; air monitoring and project
management by Asbestos Management, Inc., for $2,580.00; for a total additional
project cost of $10,980.00. New total for the abatement project at the park is
$38,164.62; anticipated budget was $40,000.00.
Staff recommended approval of the proposed contract additions.
Moved by Mr. Olsen, supported by Mr. R. Kuhn to approve the contract
amendments for the asbestos abatement at the Addison Oaks Conference
Center as follows: Removal of approximately 200 linear feet of asbestos
pipe insulation by the contractor, Dependent Insulation Company, for
$8,400.00; air monitoring and project management by Asbestos Management,
Inc., for $2,580.00, for a total additional project cost of $10,980.00.
Motion carried.
RESOLUTIONS:
Moved by Mrs. Tomboulian, supported by Mr. Vogt to approve the following
resolutions:
WHEREAS, George L. Saffell has served with the Oakland County Parks
and Recreation Commission since March 8, 1977; and
WHEREAS, George has worked as Park Maintenance Aide at Addison
Oaks County Park for twelve years, terminating his services on Friday,
April 14, 1989; and
WHEREAS, he is that individual who is always ready for a good joke,
either with the employees or to guests of the park, acting as an un-
official park host; and
WHEREAS, his ability to meet other people has generated a good
working environment at Addison Oaks County Park; and
WHEREAS, George is a gentlemen of many careers, including working
in a flour mill, as an MP in the army, a farmer, and as an owner of
a flea market.
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(Commission Meeting, April 5, 1989)
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission and Addison Oaks staff bid farewell to George
Saffell. The Parks Commission is fortunate to have benefited from his
service, and congratulate him on a job well done and wish him and his
family well in the future and throughout their travels.
and
WHEREAS, Franklin J. Wells has served with the Oakland County Parks
and Recreation Commission since September 22, 1980; and
WHEREAS, Frank will complete his service with the Oakland County
Parks and Recreation Commission at Independence Oaks County Park on
April 14, 1989; and
WHEREAS, Frank performed his duties as General Maintenance Mechanic
in a conscientious manner and to the high standards of the Oakland County
Parks; and
WHEREAS, he has been known to leave a tool or two in a forgotten
place, such as a pit toilet, pipe alley, picnic shelter and a fishing
dock; and
WHEREAS, Frank has baptized a number of valuable items in Crooked
Lake, including a tape measure, his glasses, and most important, him-
self; and
WHEREAS, he has done an outstanding job and has been a very dedi-
cated employee of the Parks System.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission and the Independence Oaks County Park staff thank
him for a job well done, and wish Franklin J. Wells and his lovely wife
of almost 40 years, Vivian, every moment of happiness and health through-
out their retirement years.
Motion carried.
Commissioner G. Kuhn was excused from the meeting at 11:15 a.m.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---The new golf course policies and procedures manual was distributed; the follow-
ing changes were recommended:
Page 3, Paragraph 8: change the phrase "when the equipment is in great
supply" to read "when the equipment is in ample supply."
Page 13, under Holes in One: Add the following newspapers to the list
for notification preferences: Observer/Eccentric and Daily Tribune.
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(Commission Meeting, April 5, 1989)
Page 15, under Passes:
Change Paragraph #2 to read as follows: "A certain number of gold
passes are issued to retired parks employees and retired park com-
missioners. Their privileges are the same as for white passes."
Add Paragraph #5: "Present park commissioners are issued a park
pass. This pass entitles them to equipment and playing privileges
upon their request; prime time is included."
NEW BUSINESS:
---Recreation Supervisor Jackie McFarlane reported that the County's "Sparks"
wheelchair basketball team recently won the sectional tournament, thereby winning
the privilege of going to the national tournament to be held in Connecticut the
weekend of April 6.
The Commission directed staff to send a telegram to the team wishing them good
luck in the tournament.
---Commissioner Tomboulian requested, in conjunction with action by the Paint
Creek Trailways Commission, that the Parks Commission consider setting back our
boundary easement at Orion Oaks to accommodate hiking/biking trails. Staff noted
that the setback has already been placed for that purpose.
UNFINISHED BUSINESS:
Secretary Lewis inquired as to whether anything has been done regarding his request
for the County Board of Commissioners to consider setting up a fund for future
park acquisitions.
Commissioners suggested including in the proposal for this request that the time
period may possibly be only until our millage is renewed, at which time we will
actively pursue an additional millage for acquisition.
Staff was directed to explore the possibilities, make a proposal to the Board of
Commissioners' Planning and Building Committee and report back to the Commission.
---Commissioner Olsen suggested, in compliance with direction set at the Commis-
sion retreat last year, that staff begin presenting park master plans for review
at Commission meetings with light agendas, rather than cancelling meetings.
Staff concurred and will begin presenting those master plans at the next meeting.
The next Commission meeting will be Wednesday, April 19, at 9 a.m.
The meeting was adjourned at 11:40 a.m.
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Pecky D. Lewis, Jr. Karen Smith
Secretary Recording Secretary
ks
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