HomeMy WebLinkAboutMinutes - 1989.08.02 - 38849OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 2, 1989
The meeting was called to order at 9:45 a.m. by Vice Chairman Jean Fox in the
Parks and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred Korzon, Richard Kuhn,
Jr., Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt
COMMISSION MEMBERS ABSENT:
Chairman Lewis Wint, George Kuhn
ALSO PRESENT:
Parks and Recreation
Central Services
Flatfooters
Observer/Eccentric Newspapers
APPROVAL OF MINUTES:
Ralph Richard, Manager
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant
Joseph Figa, Chief, Design and Development
Janet Pung, Public Communications Officer
Daniel Stencil, Chief of Parks
Margit Beutel, Architect
Susan Wells, Recreation Supervisor
Sally Martin, Intern
Becky Brown, Intern
Glen Dick, Director
Doug Fortin
Matt Jachman, Reporter
Moved by Mr. R. Kuhn, supported by Mr. Korzon to approve the minutes
of the meeting of July 5, 1989, with the following corrections:
Page 3, under the heading of Glen Oaks Drainage Easement:
Second Paragraph, after Rouge River Water Council, add the following:
...Clinton River Watershed Council or similar organization...
Also, under the motion to amend, the word "favorable" should be added
before the word, "results."
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mr. Olsen to approve the payment of
Vouchers 7-1 through 7-396; the Interdepartmental Payments for the May
charges paid in June; Transfer Vouchers for the June charges, and the
second quarter credits for Oak Management.
3 - 1
(Commission Meeting, August 2, 1989)
Commissioner Tomboulian questioned the wording of the explanation for Voucher
7-4; staff noted that it will be changed to correctly reflect its purpose.
ROLL CALL VOTE:
AYES: Korzon, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Fox (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending June 30, 1989 were accepted as
presented.
ACTIVITIES REPORT:
The Activities Report for the month of June was accepted as presented.
AWARn PRRRRNTATTnN!
---Sue Wells, Recreation Supervisor, presented an award to the Commission in
recognition of our participation in the Great American Duck Race fundraiser to
be held on Sunday, August 6 at Elizabeth Park in Wayne County.
---Doug Fortin presented a plaque as a thank you to the commission for their par-
ticipation in the 10k Flatfooters Race at Independence Oaks this past May. Mr.
Fortin praised staff's cooperation in this special event.
PRELIMINARY BUDGET:
Staff presented the 1990 and 1991 Preliminary Budgets, which were compiled in
accordance with the County Executive's request to present an "All Funds Budget"
to the citizens of Oakland County. The 1990 Preliminary Budget of $10,381,375
reflects an increase of 11.3 percent in revenues and an 8.9 percent increase in
operations.
Staff recommended the Commission approve and forward the budget to the County
Executive, with a notation that it is just a preliminary budget and that the Parks
and Recreation Commission will go through its complete budget process later in
the year.
Commissioner Olsen requested further consideration for user fees to recover more
of the cost of capital improvements, such as the new concession/bathhouse facility
at Groveland Oaks. He suggested a possible surcharge at the park from the campers.
Commissioner Olsen's suggestion will be deliberated during the Commission's budget
review meetings.
Commissioner Tomboulian suggested a small change on Page 2 of the "1990 Budget
Position" report as follows: Paragraph 2--The phrase "going for" replaced with
the word "requesting."
3 - 2
(Commission Meeting, August 2, 1989)
Commission accepted the Preliminary Budget and directed staff to forward it to
the County Executive for presentation with the 1990 "All Funds Budget."
RECREATION BOND GRANT SUBMISSION:
Staff requested Commission approval of the submission of grant applications to
the Department of Natural Resources for the Recreation Bond Grant funds. Deadline
for the submission is August 4, 1989.
The following projects are being requested for submission:
1. Groveland Oaks Camping and Beach Renovation
2. Orion Oaks Beach Development
Moved by Mr. R. Kuhn, supported by Mr. Vogt to approve the following
resolution for the submission of grant applications to the Department
of Natural Resources Recreation Bond Grant Fund:
WHEREAS, the Oakland County Parks and Recreation Commission has
been notified by the Department of Natural Resources that applications
for the cost sharing Recreation Bond Fund may be submitted by August 4,
1989; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for development projects within
the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recom-
mends the filing of the following applications to the Department of
Natural Resources for a matching grant:
Groveland Oaks Camping/Beach Renovation
Orion Oaks Beach Development
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant
applications with the appropriate matching funds to be designated from
the one -quarter mill.
Motion carried.
ORION OAKS MILLAGE:
Copies of the information packet on the proposed one-time, one-year 0.50 Orion
Oaks millage, which were prepared for presentation to the County's Planning and
Building Committee at their meeting of August 8, were distributed with the Commis-
sioners' agendas. Janet Pung reviewed the slide presentation that will be shown
at that same meeting.
Planning and Building Committee Chairman Anne Hobart suggested the Parks Commis-
sion approve a resolution that will show the County the Parks Commission supports
the proposed millage.
3 - 3
(Commission Meeting, August 2, 1989)
Moved by Mr. Lewis, supported by Mrs. Tomboulian to approve the following
resolution for support of the one-time, one-year 0.50 millage proposal
for Orion Oaks:
WHEREAS, the Oakland County Parks and Recreation Commission has
identified the Orion Oaks County Park project as a needed recreation
resource for the residents of Oakland County; and
WHEREAS, the Recreation Master Plan for the Oakland County Parks
and Recreation Commission has identified this facility as a need for
the future; and
WHEREAS, the Oakland County Parks and Recreation Commission is
requesting a one-time, one-year 0.50 millage for capital costs to develop
this park; and
WHEREAS, the Oakland County Parks and Recreation Commission recom-
mended approval of this 0.50 mill for the development of Orion Oaks.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorize the 0.50 mill for Orion Oaks be placed on the.
August, 1990 ballot.
Motion carried.
QANTTARY SYSTF.M TTPT)ATF. - AT)T)TSON OAKS:
Joe Figa updated the Commission on the status of the Addison Oaks lagoon system,
noting a preliminary report states the possibility of being able to use the present
system with some modifications. The final report should be completed and submitted
to the Department of Natural Resources in approximately two weeks; final review
and recommendation will be made by the DNR.
Oak Management has notified staff that they are ready to proceed with the conference
center addition. Commission directed staff to resolve the cost -sharing questions
for this project, before the concessionaire begins construction, at a negotiated
amount for the Oaks of 25%.
ADDISON OAKS CONTACT STATION PAVING:
Moved by Mr. Vogt, supported by Mr. Lewis to approve the contract for
the final paving of the contact station staging area at Addison Oaks
to Apex Asphalt in the amount of $7,222.25.
ROLL CALL VOTE:
AYES: Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Fox, Korzon (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
RED OAKS GOLF STORAGE BUILDING AND POOL DUMPSTER SCREEN WALL:
3 - 4
(Commission Meeting, August 2, 1989)
Bids were requested for the construction of a 20-cart golf storage building at
Red Oaks to be located adjacent to the clubhouse. Also, included in the masonry
portion of the bid, was the construction of a 6-foot masonry wall to enclose the
dumpster adjacent to the concession building at the wave pool, as required by
the city of Madison Heights per their code.
Bids received ranged from a low of $87,800 up to $159,925.
Staff felt the bids were excessive and recommended rejecting all bids and rede-
signing the storage building.
Commission concurred with staff's recommendation to reject all bids and redesign
the storage building. Commission also directed staff to negotiate with the city
of Madison Heights on the requirement for the masonry dumpster screen wall, since
the original plans were approved without that requirement.
GROVELAND OAKS CONCESSION/BATHHOUSE BUILDING IRRIGATION:
Staff requested bids for the material and installation of an irrigation system
for the new concession/bathhouse building at Groveland Oaks, which would include
irrigation for the landscaping at the new building and the lawn area around the
facility.
Bids received ranged from $17,150 up to $18,690. Because of unforeseen expenses
incurred in the construction of the building, staff recommended rejecting all
bids. Staff will work with the bidders to see if lower prices can be negotiated;
if so, the Commission will be approached again for approval at that time.
Commission concurred with staff's recommendation to reject all bids.
GENERAL PARKS BROCHURE REPRINTS:
Moved by Mr. Law, supported by Mr. Kuhn to award the bid for the re-
printing of 25,000 four-color general park brochures to the low bidder,
Dearborn Lithographic, in the amount of $7,571.00.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Tomboulian, Vogt, Fox, Korzon, Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Commissioner Law left the meeting at 11:08 a.m.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Annual parks tour will be Wednesday, August 16, beginning at 11 a.m. at Glen
Oaks. A meeting, if necessary, will begin at 11 a.m., then the Commissioners will
tour Glen Oaks, have lunch, and go on to Red Oaks to finish the tour.
Kam"
(Commission Meeting, August 2, 1989)
---Staff has contacted three consultants to request a fee to review the wetlands
at Glen Oaks. Because of prior commitments, all consultants were unable to give
us a fee for this work at this time.
---The roof repair and front driveway paving projects will be on the agenda of
the August 29 Planning and Building Committee meeting.
---Staff reviewed a letter received from a patron at Glen Oaks, along with our
response. Staff also reported on the course's on -going maintenance projects and
problems.
A suggestion was made to assign two or three holes to an employee each year and
make that employee personally responsible to ensure the quality of those holes
remains up to the standards of the parks system throughout the year.
The meeting was adjourned at 11:30 a.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
3 - 6