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HomeMy WebLinkAboutMinutes - 1989.02.01 - 38854OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 1, 1989 The meeting was called to order at 9:19 a.m. by Chairman Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Wint, Vice Chairman Jean Fox, George Kuhn, Richard Kuhn, Jr., John Olsen, Alice Tomboulian, Richard Vogt COMMISSION MEMBERS ABSENT: Secretary Pecky Lewis, Jr., Thomas Law, Daniel Murphy ALSO PRESENT: Parks and Recreation Central Services Purchasing Oakland Parks Foundation Ralph Richard, Manager Jon J. Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Mike Thibodeau, Chief of Golf Daniel Stencil, Chief of Parks Joseph Figa, Chief, Design and Development Janet Pung, Public Communications Officer Sheila Cox, Accountant Jackie McParlane, Recreation Supervisor Susan Wells, Recreation Supervisor Melissa Villella, Graphics Carole Ann Lippincott, Intern Glen Dick, Director Lloyd Hampton, Manager Fran Greenebaum, Executive Director Chairman Wint welcomed Commissioner Alice Tomboulian to the board; she has re- placed Ralph Nelson. APPROVAL OF MINUTES: Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the minutes of the meeting of January 4, 1989, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. G. Kuhn, supported by Mr. Olsen to approve the payment of Vouchers 12-276 through 12-440 and 1-1 through 1-133; the Inter- departmental Payments for the November charges paid in December, and the Transfer Vouchers for the November charges. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, 0lsen, Tomboulian, Wint, Fox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, February 1, 1989) ACTIVITIES REPORT: The Activities Report reflected a correction in the 1987 attendance for the Red Oaks Waterpark; the change was a figure of approximately 20,000 that had not been previously carried over from the worksheets. Manager Richard noted that the Golf Dome had a substantial increase in attendance, approximately 11,000 people. The increase was credited to the Dome's coupon pro- motion for a free bucket of balls. Moved by Mr. Olsen, supported by Mrs. Tomboulian to receive the Activities Report for December, 1988. Motion carried. Commissioner Vogt arrived at 9:37 a.m. BIDS: As per the information filed in the agenda, the following bid items were approved: Moved by Mr. Vogt, supported by Mrs. Fox to award the bid for the pur- chase of five (5) rescue surfboards for the lifeguard operations at Addison, Groveland and Independence Oaks to the low bidder, Marine Res- cue, Inc., in the amount of $715.00 each, for a total purchase price of $3,575.00. Motion carried. Chief of Parks Dan Stencil noted that Independence Township Parks and Recreation is interested in selling to the Parks Commission two (2) 2-seater and two (2) 4-seater pedalboats; the units are only a few months old. Staff has offered a price of $500 each for the 2-seater units and $600 each for the 4-seater units; the township board will meet later this week to accept or reject our offer. Therefore, staff recommended the Commission table this item until the Commission's next meeting. Moved by Mr. G. Kuhn, supported by Mr. Olsen to table the purchase of four (4) 2-seater pedalboats and three (3) 4-seater pedalboats for Grove - land and Independence Oaks until the Commission's next meeting. Motion carried. Moved by Mr. R. Kuhn, supported by Mrs. Tomboulian to award the purchase of a professional set of Craftsman tools to Sears Contract Sales, in the amount of $3,239.10. Motion carried. Assistant Manager Kipke noted that the scope of the asbestos removal project at the Addison Oaks Conference Center was reduced; the removal in the crawl space was deleted from the bids and will be addressed separately. Staff may request the asbestos removal in that area at a later date. 3 - 2 (Commission Meeting, February 1, 1989) Moved by Mr. G. Kuhn, supported by Mr. Vogt to award the contract for the asbestos removal at the Addison Oaks Conference Center to the low bidder, Dependent Insulation, in the amount of $17,900.00. Motion carried. BALLOON PROPERTY TRANSFER - GROVELAND OAKS: Chief of Design Joe Figa noted that this is the transfer request involving a por- tion of the Simpson Lake/Thread Creek property the Commission recently purchased. Mr. Balloon has requested an equal transfer of .4 acres of property to alleviate a landlock situation for him and to help square off the Commission's property. The Commission has previously approved this transfer; staff received authoriza- tion from the Michigan Natural Resources Trust Fund and requested approval of a resolution to complete the paperwork for this transfer. Moved by Mr. G. Kuhn, supported by Mrs. Tomboulian to approve the fol- lowing resolution for the equal transfer of .4 acres of property at Groveland Oaks with Mr. Balloon of Groveland Township: WHEREAS, in the acquisition of 164.85 acres known as the Simpson Lake/Thread Creek property, 0.8 acres known as the Balloon property was landlocked; and WHEREAS, said owner of Balloon property requested cooperation from the Oakland County Parks and Recreation Commission in alleviating said situation by an even exchange of land of approximately 0.4 acres; and WHEREAS, both parcels were surveyed, inspected and found to be very similar in nature; and WHEREAS, said exchange would not adversely affect or change antici- pated use by the Oakland County Parks and Recreation Commission. NOW THEREFORE BE IT RESOLVED that the said exchange of property be authorized and the appropriate action be initiated. Motion carried. ORION OAKS FEASIBILITY STUDY: Jackie McParlane noted that Ketchum, Inc. will be beginning their interviews soon; she requested the Commissioners set up a time with her for their own interview here on Tuesday, February 21. The Commissioners' interview will be the same as the others; it will provide the Commissioners with an opportunity to express their views on the project confidentially and to be prepared if anyone questions them as to the content or purpose of these interviews. OAKLAND PARKS FOUNDATION: ---The Sweetheart Patron Brunch is scheduled for Sunday, February 12, noon to 2 p.m. at Glen Oaks. 3 - 3 (Commission Meeting, February 1, 1989) ---"Company" is scheduled at the Birmingham Theatre on Friday, March 3, to be followed by an afterglow sponsored by Oak Management. Also, Kyoto's is offering a special dinner discount to those attending the fund raiser that evening. ORION OAKS CASE STATEMENT: Jan Pung presented a copy of the design of the case statement for Orion Oaks. It will be presented to those people being interviewed by Ketchum, Inc. and will be used as a "project summary" showing the need for the park, who's behind the project, budget costs, and giving background information on the Oakland Parks Foundation and the Commission. Chairman Wint noted that he and Jackie McParlane made a special presentation on the proposed plans for the park to the Clarkston SCAMP, who proved to be very interested. Any Commissioners that know of any other organizations that might be interested in hearing about the project, please contact Jackie McParlane. WATER SKI SHOW - INDEPENDENCE OAKS: Staff requested Commission consideration to approve a water ski show to be held the day of the Good Old Summertime Family Day at Independence Oaks. This event would provide additional entertainment to the park patrons to keep them at the park from early evening until the fireworks show later that night. Commissioner Fox expressed her concern that the Commission would be setting a bad precedent by not keeping with the environmental philosophy of the park and would be disturbing the wildlife around the lake. Commissioner Olsen noted that, to be consistent about not disturbing the wildlife the Commission should also question allowing the fireworks display. Moved by Mr. G. Kuhn to table the issue for further study by staff. Motion failed for lack of support. Commissioner Vogt left the meeting at 10:30 a.m. Staff assured the Commission that precautions will be made to ensure that the wildlife along the lake will be disturbed as little as possible. Discussion followed. Moved by Mr. R. Kuhn, supported by Mr. Olsen to authorize staff to pro- ceed with the water ski show for the Good Old Summertime Family Day at Independence Oaks as proposed. ROLL CALL VOTE: AYES: R. Kuhn, Olsen, Wint, G. Kuhn (4) NAYS: Tomboulian, Fox (2) A sufficient majority having voted therefor, the motion carried. 3 - 4 (Commission Meeting, February 1, 1989) OAKLAND PARKS FOUNDATION FUND RAISER - RED OAKS WATERPARK: Jon Kipke explained that the proposed amusement ride fund raiser for the Oakland Parks Foundation be set up at the Red Oaks Waterpark from May 1-7, which is prior to the park opening for the season. If successful, the event could be held on the same dates and site annually. Staff felt it might prove to be a worthwhile fund raiser for the Foundation and requested Commission approval of the concept. He noted that neither the Founda- tion nor the city of Madison Heights has been approached with this proposal. Staff did not wish to proceed further until receiving Commission approval. Commissioner G. Kuhn left the meeting at 10:50 a.m. The Commission was assured by staff that, if the Foundation does not wish this as a fund raiser, the Commission will not take over the event. Other concerns were raised, such as ensuring the city of Madison Heights is satis- fied that there will be no problems with parking or traffic, and making it clear to the general public that this is a fund raiser for the Oakland Parks Foundation, not the Commission. Commissioner Vogt returned to the meeting at 10:57 a.m. Staff noted that, once all approvals are received, a contract with Wade Shows will be brought back to the Commission for approval. That contract will also be reviewed by Corporation Counsel and the Risk Manager. Moved by Mr. Olsen, supported by Mrs. Tomboulian to authorize staff to proceed with the proposal by Wade Shows for an amusement ride fund raiser for the Oakland Parks Foundation at the Red Oaks Waterpark on May 1-7, 1989, contingent upon the Oakland Parks Foundation approval and staff ensuring that all concerns raised by the Commission have been satisfied. ROLL CALL VOTE: AYES: Olsen, Tomboulian, Vogt, Wint, R. Kuhn (5) NAYS: Fox (1) A sufficient majority having voted therefor, the motion carried. EXECUTIVE SESSION: Moved by Mrs. Tomboulian, supported by Mr. R. Kuhn to adjourn to an Executive Session. Motion carried. Meeting was adjourned to Executive Session at 11:08 a.m. Meeting re -convened at 11:30 a.m. 3 - 5 (Commission Meeting, February 1, 1989) MANAGER'S REPORT: ---The Employee Recognition Banquet is scheduled for Friday, May 5 at White Lake Oaks; former commissioner Ralph Nelson will be honored for his years of service on the Commission. ---Summer job applications will be accepted beginning Monday, February 13. Please refer anyone who is interested in working for us to the Personnel Department for an application. ---The state has received an appropriation of only $534,000 through the Land and Water Conservation Fund for the next fiscal year for grant funding. Staff is looking for new directions to apply for grants. Those projects under considera- tion are a major property acquisition, Orion Oaks, camping and possible 90-acre acquisition at Addison Oaks, and a special appropriation for the dining hall at Orion Oaks. The next Commission meeting will be Wednesday, February 15, at 9 a.m. Meeting was adjourned at 11:34 a.m. Pecky D. Lewis, Jr. Secretary Karen Smith Recording Secretary 3 - 6