HomeMy WebLinkAboutMinutes - 1989.02.15 - 38855OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 15, 1989
The meeting was called to order at 9:20 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Richard Kuhn, Jr., Thomas Law, Daniel Murphy, John Olsen, Alice Tomboulian,
Richard Vogt
ALSO PRESENT:
Parks and Recreation
Purchasing
Oakland Parks Foundation
Pifer, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Joseph Figa, Chief, Design and Development
Janet Pung, Public Communications Officer
C. L. Ross, Chief, Administrative Services
Sheila Cox, Accountant
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Sue Wells, Recreation Supervisor
Jackie McFarlane, Recreation Supervisor
Steve Vanden Bossche, Engineering Aide
Ray Delasko, Park Supervisor
Lloyd Hampton, Manager
Fran Greenebaum, Executive Director
Scott Pifer
Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of
the meeting of February 1, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Murphy, supported by Mr. R. Kuhn to approve the payment
of Vouchers 1-134 and 2-1 through 2-143; Interdepartmental Payments
for December charges paid in January.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Lewis, Murphy, Olsen, Tomboulian, Vogt, Wint, Fox
(9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Commissioner Law arrived at 9:23 a.m.
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(Commission Meeting, February 15, 1989)
ACTIVITIES REPORT:
Moved by Mr. Olsen, supported by Mr. G. Kuhn to receive the Activities
Report for January, 1989.
Motion carried.
SPECIAL PRESENTATION:
Chairman Wint informed the Commission that MRPA honored the Commission with three
awards during the Association's annual winter conference February 5-8.
The Scooter Program, spearheaded by Dan Stencil, Jan Pung and Sue Wells, was the
recipient of the Innovative Programming Award. Dan Stencil noted that this pro-
gram, which began in the summer of 1988, was designed as a public relations/
customer service tool to increase visibility and make our guests feel "at home."
Ray Delasko, Independence Oaks Park Supervisor, received the Maintenance Leader-
ship Award. Ray mentioned the Commission's commitment to quality parks made it
possible for him to receive this award and thanked the Commission for their sup-
port.
Ralph Richard was the recipient of the Fellowship Award, which is the Association's
highest award.
Chairman Wint informed the Commission that Chuck Ross, Chief of Administrative
Services, has announced his retirement, which will be effective March 25, 1989.
WETLANDS GRANT EXTENSION - INDEPENDENCE OAKS:
Chief of Design Joe Figa requested Commission approval of a resolution to extend
the Wetlands Acquisition Grant for the purchase of the Paulsen property adjacent
to Independence Oaks.
Moved by Mr. R. Kuhn, supported by Mr. Law to approve the following
resolution to extend the Wetlands Acquisition Grant for the purchase
of the Paulsen property adjacent to Independence Oaks:
WHEREAS, the Oakland County Parks and Recreation Commission entered
into an agreement with the Michigan Department of Natural Resources as
a grant recipient for MLTF #603 Independence Oaks Wetlands Acquisition;
and
WHEREAS, the grant recipient has requested an extension of the
land acquisition deadline because of a delay in the acquisition process;
and
WHEREAS, the Michigan Department of Natural Resources has agreed
to this extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission does agree to fulfill the requirements as set
forth in the project agreement addendum #6.
Motion carried.
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(Commission Meeting, February 15, 1989)
ARCHITECTURAL DESIGN SERVICES - WHITE LAKE AND RED OAKS GOLF COURSES:
Requests for Proposals were received for the architectural design services for a
new maintenance building at White Lake Oaks and a new golf cart storage building
at Red Oaks. Staff reviewed the proposals and recommended awarding the contract
to Micuda and Associates for both buildings for a fee of 5.6% of construction,
not to exceed $15,000. Joe Figa noted that this firm has done work for the Com-
mission in the past.
The Commission questioned the feasibility of splitting the contract between two
firms, one for each building; staff had no objections.
Moved by Mrs. Fox, supported by Mr. Vogt to award the contract for the
architectural design services for the new maintenance building at White
Lake Oaks to Smith and Smith in the amount of $8,500; and the contract
for the golf cart storage building at Red Oaks to Micuda and Associates
in the amount of 5.6% of construction, not to exceed $5,000.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Murphy, Olsen, Tomboulian, Vogt, Wint, Fox, G.
Kuhn (10)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Olsen, supported by Mr. Law to award the bid for the pur-
chase of 45 electric E-Z Go and 13 gas E-Z Go golf carts for all of
the golf courses to the low bidder, Pifer, in the amount of $142,925.00;
less the trade in of 22 electric cars and 9 gas carts in the amount of
$29,800,00, for a total purchase price of $113,125.00.
Staff noted that 20 Melex electric golf carts will be placed in the County's spring
auction for sale.
Motion carried.
Moved by Mr. G. Kuhn, supported by Mrs. Fox to approve the purchase
of a Konica 70905 copier for the administration office from Albin
Business Products in the amount of $16,097.
Motion carried.
Moved by Mrs. Tomboulian, supported by Mr. Olsen to award the bid for
the purchase of 109 dozen summer staff shirts to the low bidder, Tri-
County Sports, in the amount of $10,942.40.
Motion carried.
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(Commission Meeting, February 15, 1989)
Moved by Mr. G. Kuhn, supported by Mr. Murphy to award the bid for the
purchase and installation of a 12' x 12' metal roll -up overhead door
for Technical Support from the low bidder, Michigan Rolling Door Company,
in the amount of $3,694.00.
Motion carried.
Moved by Mr. Lewis, supported by Mr. R. Kuhn to award the bid for the
purchase of a Trail King trailer for Technical Support from the low
bidder, AIS of New Hudson, Michigan, in the amount of $3,771.00.
Motion carried.
Moved by Mr. Olsen, supported by Mr. Vogt to award the bid for the pur-
chase of an Ingersoll-Rand air compressor with accessories for Technical
Support from Cloverdale Equipment in the amount of $10,394.80.
Motion carried.
Moved by Mr. Lewis, supported by Mrs. Fox to approve the purchase of a
Steiner tractor with a 60" rotary mower and a 54" rotary broom for Water-
ford Oaks from Industrial Vehicle Sales in the amount of $12,295.00.
Motion carried.
Moved by Mrs. Fox, supported by Mrs. Tomboulian to award the bid for the
purchase of a John Deere tractor for Groveland Oaks and a John Deere
tractor with a box scraper, rotary mower and a loader bucket for Orion
Oaks to the low bidder, JDX, in the amount of $39,241.00.
Motion carried.
Moved by Mr. Law, supported by Mr. Murphy to split the bid for the pur-
chase of an Excel mowing tractor and accessories for Addison Oaks and
Independence Oaks, and award as follows: The Hustler mowing tractor,
including a 72" dual trim mower deck and two each 48" wing attachments
from W. F. Miller in the amount of $18,672.00; the bac vac, two 72"
three-way trim mower decks, flotation kit, and tilt deck 82 equipment
trailer from Bill's Tractor of Lansing in the amount of $9,434.00; total
purchase price for this equipment is $28,106.00.
Motion carried.
Moved by Mr. Law, supported by Mr. R. Kuhn to approve the purchase of
two 4-seater pedal boats for $600 each and one 2-seater pedal boat at
$500 for future use at Orion Oaks from Independence Township Parks and
Recreation; plus four 2-seater pedal boats and three 4-seater pedal
boats for Groveland Oaks and Independence Oaks from DMM Industries in
the amount of $5,251.00; total purchase price is $6,951.00.
Motion carried.
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(Commission Meeting, February 15, 1989)
Moved by Mr. Law, supported by Mrs. Tomboulian to approve the purchase
of a Maibo air pruning system for Addison Oaks to Wilkie Turf in the
amount of $3,139.00.
Motion carried.
Moved by Mr. Murphy, supported by Mr. G. Kuhn to award the bid for the
purchase of a Kawasaki 1000 Mule utility vehicle for Independence Oaks
to Wilkie Turf in the amount of $5,940.00.
Motion carried.
Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to award the bid for
the purchase of 220 each picnic tables for Addison, Groveland, Inde-
pendence and Waterford Oaks from the low bidder, RJ Thomas Manufacturing
Company, in the amount of $19,355.60.
Motion carried.
Interviews for the feasibility study will begin Monday, February 20. The case
statement will be used as an information guide to those being interviewed.
Also, staff will be meeting with homeowner groups around the park to answer any
questions they may have on the proposed development.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
The next Commission meeting will be Wednesday, March 1, at 9 a.m.
The meeting was adjourned at 10:58 a.m.
Pecky D. Lewis, Jr.
Secretary
s
Karen Smith
Recording Secretary
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