HomeMy WebLinkAboutMinutes - 1989.01.04 - 38856OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 4, 1989
The meeting was called to order at 9:18 a.m. by Chairman Wint in the Parks and
Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., George
Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Richard Vogt
COMMISSION MEMBERS ABSENT:
Dan Murphy
ALSO PRESENT:
Parks and Recreation
Central Services
Purchasing
Oakland Parks Foundation
Schmidt Copeland Parker Stevens
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Mike Thibodeau, Chief of Golf
Daniel Stencil, Chief of Parks
Janet Pung, Public Communications Officer
Joe Figa, Chief, Design and Development
Sheila Cox, Accountant
Jackie McParlane, Recreation Supervisor
Susan Wells, Recreation Supervisor
Steve Vanden Bossche, Engineering Aide
Glen Dick, Director
Lloyd Hampton, Manager
Fran Greenebaum, Executive Director
Todd Schmidt
Patty Stevens, Project Principle
Mark Wright, Chief Architect
Brian Hingst
Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes
of the regular meeting of December 7, 1988, and the Public Hearing of
December 7, 1988, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Law, supported by Mr. Olsen to approve the payment of Vouchers
12-1 through 12-275.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Olsen, Wint, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, January 4, 1989)
STATEMENT OF OPERATIONS:
Moved by Mr. Olsen, supported by Mr. R. Kuhn to accept the Statement
of Operations as of November 30, 1988.
Motion carried.
1988 OPERATING BUDGET AMENDMENT:
Due to additional expenditures as summarized by staff, a transfer of $69,000 was
recommended as follows:
To
Addison Oaks
$25,000
to
Red Oaks Golf Course
10,000
to
Red Oaks Wave Pool
12,000
to
Waterford Oaks Activities
Center
20,000
to
Therapeutic Recreation
2,000
Of the $69,000 total, $25,000 of the transfer will come from Administration and
$44,000 will come from Contingency. The transfer will comply with the Commission's
1988 General Appropriations Act, which specifies that expenditures cannot exceed
the appropriation for any budget center as approved.
Mr. Ross noted that the total 1988 operating budget will remain the same at
$6,986,248.
Moved by Mr. Olsen, supported by Mr. R. Kuhn to approve the transfer
of $25,000 from Administration and $44,000 from Contingency to Addison
Oaks, Red Oaks Golf Course, Red Oaks Waterpark, Waterford Oaks Activities
Center, and Therapeutic Recreation, in order to comply with the Commis-
sion's 1988 General Appropriations Act.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Wint, Fox, R. Kuhn (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Commissioner R. Kuhn requested a cost breakdown of the additional $20,000 expense
from Facilities and Operations for the grounds maintenance at the Waterford Oaks
Activities Center.
ELECTION OF OFFICERS:
Chairman Wint asked Commissioner R. Kuhn to assume the position of Temporary Chair-
man for the purpose of electing new officers of the Parks and Recreation Commission
for 1989.
Commissioner R. Kuhn assumed the chair and opened nominations for chairman.
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(Commission Meeting, January 4, 1989)
Moved by Mrs. Fox, supported by Mr. Lewis to nominate Lewis Wint as
chairman of the Parks and Recreation Commission for 1989.
Nominations were closed and Temporary Chairman R. Kuhn requested a
unanimous ballot be cast for Mr. Wint.
Motion carried unanimously.
Temporary Chairman R. Kuhn declared Lewis Wint chairman of the Parks and Recreation
Commission for 1989.
Temporary Chairman R. Kuhn opened nominations for vice chairman.
Moved by Mr. Lewis, supported by Mr. Olsen to nominate Jean Fox as vice
chairman of the Parks and Recreation Commission for 1989.
Nominations were closed and Temporary Chairman R. Kuhn requested a
unanimous ballot be cast for Mrs. Fox.
Motion carried unanimously.
Temporary Chairman R. Kuhn declared Jean Fox vice chairman of the Parks and Rec-
reation Commission for 1989.
Temporary Chairman R. Kuhn opened nominations for secretary.
Moved by Mr. Wint, supported by Mr. Law to nominate Pecky Lewis, Jr.
as secretary of the Parks and Recreation Commission for 1989.
Nominations were closed and Temporary Chairman R. Kuhn requested a
unanimous ballot be cast for Mr. Lewis.
Motion carried unanimously.
Temporary Chairman R. Kuhn declared Mr. Lewis secretary of the Parks and Recre-
ation Commission for 1989.
Commissioner Wint re -assumed the Chair.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Lewis, supported by Mr. R. Kuhn to award the bid for the
purchase of 200,000 wood tees and 800 gross of imprinted golf pencils
for the golf courses to the low bidder, Atlas Pen and Pencil, in the
amount of $4,432.00.
Motion carried.
Moved by Mr. R. Kuhn, supported by Mr. Law to award the bid for the
purchase of 300,000 scorecards for Glen Oaks, Red Oaks, and White Lake
Oaks Golf Courses to the low bidder, Golf Association, in the amount
of $6,000.00.
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(Commission Meeting, January 4, 1989)
Motion carried.
Moved by Mrs. Fox, supported by Mr. Vogt to award the bid for the pur-
chase of 64 pairs of cross-country skis with bindings, 80 pairs of boots,
and 65 pairs of ski poles for the cross-country ski rental program at
Independence Oaks to the low bidder, Trends Distributing, in the amount
of $5,310.00.
Motion carried.
Moved by Mr. R. Kuhn, supported by Mr. Lewis to award the contract for
geotechnical services at Orion Oaks, which includes 45 soil borings,
testing, analysis, and written report, to the low bidder, Hartley &
Associates, in the amount of $6,960.00.
Motion carried.
ORION OAKS:
Todd Schmidt and Patty Stevens, Schmidt Copeland Parker Stevens, brought the Com-
mission up to date on their progress with the schematic drawings for the buildings
in the phase I development of Orion Oaks.
Mark Wright, chief architect for the consultant, presented the schematic designs
of the dining hall, maintenance building and the three small group cabins; Todd
Schmidt noted that they will be refined as more information and feedback is re-
ceived.
Patty noted that a change in the main entrance roadway is being proposed, from
the original straight road to a road that meanders according to the contours of
the meadow. Also, a low stone fence and a tree line were proposed to intersect
through the meadow as a subtle visual link between the buildings and for use as
reference points when walking.
Also, a second entrance is being considered for the maintenance staff to enable
them to enter without having to unlock the main entrance gates.
Commissioner Law questioned whether or not experts have been consulted on the
possible damage to the meadow grasses or the wetlands; Patty Stevens assured him
that the contract allows for those special consultants.
Approval of the schematic design concept was recommended.
Moved by Mr. Lewis, supported by Mr. Vogt to approve the schematic design
concept for the phase I development at Orion Oaks, subject to refinement
and review through construction drawings.
In response to Commission's concerns about the current budget for the phase I
development, Manager Richard noted that, in the bid process, alternates will be
written into the bid specifications to allow for budget limitations.
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(Commission Meeting, January 4, 1989)
ROLL CALL VOTE:
AYES: Lewis, Olsen, Vogt, Wint, Fox, G. Kuhn, R. Kuhn, Law (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PLATFORM TENNIS:
Assistant Manager Kipke updated the Commission on the response received from the
Waterford Oaks Paddle Tennis Players Association regarding their interest and
support of the platform tennis program. Mr. Kipke noted that only 31 letters
has been received encouraging the Commission to build four aluminum courts and
to consider building them at Glen Oaks.
Cost to build the aluminum courts, including lights and heat, is approximately
$45,000 per court.
Commissioner Law noted that it's difficult to justify the expense to rebuild those
courts in view of the small special interest group size and limited revenue.
Also, he was not in favor of tearing out the much -used practice green at Glen
Oaks in order to accommodate this facility, which will be used by so few people.
Commission had also requested a proposed fee structure and joint operating plan
be worked out with staff. Mr. Kipke noted that no proposed fee change was pre-
sented by the group, but they were already running a self-operating "turn key"
operation at the existing courts at Waterford Oaks.
Because of holiday work schedules, staff was unable to inform the group that this
item was on the agenda; therefore, staff requested no formal action be taken until
members of the Association are notified.
Moved by Mr. Olsen, supported by Mr. Law to discontinue the Oakland
County Parks and Recreation Commission's involvement in the platform
tennis program and to have the existing courts at Waterford Oaks demol-
ished, contingent upon receiving approval from the County's Risk Manager
to enable the Waterford Oaks Paddle Tennis Players Association to con-
tinue playing for the rest of this scheduled league season.
ROLL CALL VOTE:
AYES: Olsen, Vogt, G. Kuhn, R. Kuhn, Law, Lewis (6)
NAYS: Wint, Fox (2)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Staff will be setting up a millage committee soon to begin planning strategies
for the 1990 millage renewal election.
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(Commission Meeting, January 4, 1989)
---A meeting scheduled for Wednesday, January 18 from 1:30 - 4 p.m. with our con-
sultants and all organizations involved with or interested in Orion Oaks has been
changed to Thursday, February 2, from 1:30 - 4 p.m.
The next Commission meeting will be Wednesday, January 18 at 9 a.m. Meetings
for February have been scheduled for Wednesday, February 1, and Wednesday, February
15.
Moved by Mr. Law to adjourn the meeting.
Meeting was adjourned at 12:18 p.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
ks
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