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HomeMy WebLinkAboutMinutes - 1989.06.21 - 38858OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 21, 1989 The meeting was called to order at 9:12 a.m. by Vice Chairman Jean Fox in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., Fred Korzon, George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt COMMISSION MEMBERS ABSENT: Chairman Lewis Wint ALSO PRESENT: Parks and Recreation Central Services Oakland County Public Safety Oakland Golf Dome Bills/Childs Oakland Parks Foundation Orion Twp. Parks and Rec. McDonald's Detroit Edison Just Paperbacks APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Frank Trionfi, Chief of Admin. Services Sheila Cox, Accountant Mike Thibodeau, Chief of Golf Dan Stencil, Chief of Parks Janet Pung, Public Communications Officer Joseph Figa, Chief, Design and Development Susan Wells, Recreation Supervisor Jackie McParlane, Recreation Supervisor Sue DeMasellis, Secretary Sally Martin, Intern Jennifer Jensen, Intern Carole Ann Lippincott, Intern Becky Brown, Intern Glen Dick, Director Med Tessier, Chief Lt. Gary Hall Cpt. Bill Lowry John Paglino Vince Paglino Bob Bills Fran Greenebaum, Executive Director John Thurber, President Mark Vagi, Director Cynthia John Lorraine Patchett Mary Wright Kevin Hammond Moved by Mr. G. Kuhn, supported by Mrs. Tomboulian to approve the minutes of the meeting of May 24, 1989, as written. Motion carried. 3 - 1 (Commission Meeting, June 21, 1989) APPROVAL OF PAYMENTS: Moved by Mr. Olsen, supported by Mr. Law to approve the payment of Vouchers 4-372 through 4-376, 5-1 through 5-386 and 6-1 through 6-294; the Interdepartmental Payments for the April charges paid in May; the Transfer Vouchers for the April and May charges; and the credits for the first quarter for Oak Management Corporation. Motion carried. Commissioner Olsen arrived at 9:15 a.m. Frank Trionfi was introduced to the Commission. Frank is the new chief of ad- ministrative services, replacing Chuck Ross, and comes from the Personnel Depart- ment. Also introduced was Jennifer Jensen, a journalism major from Central Michigan University, who is interning with Jan Pung. STATEMENT OF OPERATIONS: The Commission accepted the Statement of Operations for the month ending April 30, 1989, as presented. ACTIVITIES REPORT: The Commission accepted the Activities Reports for April and May as presented. Commissioner Lewis arrived at 9:19 a.m. KITE FLY PRESENTATION: Susan Wells introduced the co-sponsors of the fourth annual Kite Fly, Cynthia John from McDonald's, Lorraine Patchett from Detroit Edison, and Mary Wright and Kevin Hammond from Just Paperbacks. Staff thanked them and presented them with plaques in sincere appreciation for co -sponsoring this event with the Commission. PUBLIC SAFETY REPORT: In response to a recent request from the Commission, staff presented a report on the services provided by the Public Safety Division for the parks. Commissioner Law noted that he had heard of several incidences at the Red Oaks Waterpark last year, in which the Madison Heights Police Department were called to assist, and questioned whether or not there is adequate protection at that facility. Staff noted that an additional officer was assigned to the park last year, after which the incidents subsided. Staff will contact the Madison Heights Police Department, and report back to the Commission on the number of incidents in which they assisted the Safety officers at the pool last year. 3 - 2 (Commission Meeting, June 21, 1989) RED OAKS GOLF DOME: John Paglino presented a proposal for expansion of the golf dome facilities, in- cluding 36 holes of miniature golf, 135-car parking lot, children's playlot, mini -car track, batting cages, outdoor driving range and practice putting green. There will also be a food concession in the existing building; Paglinos will be negotiating with Oak Management for that contract. The Commission was assured that extra attention was spent on the aesthetics of the plan, including landscaping and lighting. This will be a center designed for family fun based on the following "Disney con- cepts" to avoid safety problems: Family oriention of activities, including something for everyone Absence of alcoholic beverages No video games Have appropriately trained and uniformed employees in each area Absolute and constant cleanliness Strict adherence to safety rules Direct supervision by responsible people Not allowing for any "dead" areas where children have nothing to do; no loitering. Hours of operation to be coincident with family entertainment. The golf dome is still planned to be up year round. The Madison Heights Planning Commission approved the plan on June 20, 1989; they will also be given the entire landscaping plans for approval. The Oakland County Drain Commission has also approved the plan. Construction would begin as soon as all approvals are received. Opening of the facility is tentatively planned for Memorial Day, 1990. If the project is approved, grand opening proceeds will be donated to the Oakland Parks Foundation. A rough draft of a proposed lease between the Commission and the Oakland Golf Dome was presented. Staff noted that this lease was reviewed by both Risk Manage- ment and Corporation Counsel, with minor changes recommended by both departments. Commissioner Law requested from staff an in-depth study of contracts of any facili- ties operating in the area for comparison purposes before approving the proposed lease. Commissioner Olsen requested staff redo the proposed lease, include the recom- mended changes and mail copies to all the members of the Commission prior to the next meeting, giving them enough time to review and contact staff to address any questions they may have. 3 - 3 (Commission Meeting, June 21, 1989) Commissioner Korzon requested Commission receive a copy of the landscaping plans for review prior to approval. Staff suggested when the lease is approved, have it contingent upon site plan review. Commissioner Olsen noted that this proposed plan is providing a $2 million facility at no cost to the Commission, plus revenues; a good deal for both the Commission and the taxpayers. Moved by Mr. Olsen, supported by Mrs. Tomboulian to approve the concept of the proposed expansion plans at the Red Oaks Golf Dome by Oakland Golf Dome. Staff will revise the proposed lease to include the changes addressed by the Commission, Risk Management and Corporation Counsel and mail to the Commissioners for review prior to the next meeting. Staff will also conduct an in-depth study of any contracts of local operations that provide comparable facilities for review at the same time. Motion carried. Commissioner Law reiterated that this motion does not bind the Commission to the proposed lease in any way. CAPITAL IMRPOVEMENT BUDGET UPDATE: Manager Richard presented the 1989 Capital Improvement Budget Update as of April 30, 1989. Staff requested approval of the budget as presented, with Commission approval to allocate the additional funds in the amount of $180,122.79 to the 1989 Capital Development Contingency. ROLL CALL VOTE: AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Tomboulian, Vogt, Fox (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. BIDS: As per the information filed in the agenda, the following bids were approved: Moved by Mr. Law, supported by Mr. G. Kuhn to approve the following: Payment for the rebuilding of the primary irrigation pump at the Glen Oaks Golf Course to Hydro Dynamics in the amount of $3,037.15. Payment for the removing, rebuilding, and reinstalling of two circulating pumps for the Red Oaks Waterpark to Service Plumbing and Heating in the amount of $6,663.54. Contract for the seam repair of the three waterslides at the Red Oaks Waterpark to the low bidder, J's appliance, in the amount of $13,005.00. 3 - 4 (Commission Meeting, June 21, 1989) ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Fox, Korzon (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mr. 0lsen, supported by Mr. Lewis to award the bid for the removal of two platform tennis courts from Williams International and re -installation at Waterford Oaks, plus site clean-up at Williams Inter- national, in the amount of $28,160. Approval of this expenditure will be contingent upon the Commission receiving a signed agreement from the Waterford Oaks Paddle Club as previously approved. ROLL CALL VOTE: AYES: R. Kuhn, Law, Lewis, Olsen, Tomboulian, Fox, Korzon, G. Kuhn (8) NAYS: Vogt (1) A sufficient majority having voted therefor, the motion carried. ORION OAKS: A report on the proposed Orion Oaks project had been distributed to the Commissioners, which included information on the proposed programming, development schedule and cost, funding, and operating budget. Staff noted that the budget had been revised to reflect amounts based on reasonable predictions. Also, bids are in the process of being reviewed for the consultant to do the capital fund raising campaign for this project. Commissioner Law voiced his concern that, according to the proposed funding, there are no funds allocated for the acquisition of additional parkland, other than through grants. The Commission should be looking for ways to accommodate this project, as well as funding for additional land acquisitions. He noted that, because of major funding commitments being required by the County in the near future, the possibility of the Parks Commission borrowing funds for acquisitions is not promising. The Commission was also concerned that, with the amount of funding required for the Orion Oaks project, funds for the routine capital projects in the other parks will not be available; not a good policy to commit all of our funds to one project. Manager Richard distributed copies of updated preliminary millage information, reflecting possible alternatives to the Commission's five-year, 0.25 millage renewal, including a renewal for ten years, two concurrent five-year millages, renewal of the 0.25 mill with a new 0.25 mill in 1992, and a new 0.35 mill for ten years. 3 - 5 (Commission Meeting, June 21, 1989) A concern was voiced that, if the Commission decides to proceed with the Orion Oaks project, an additional millage would almost be required. This project should not be the reason to ask for an increase in the millage. Commissioner Lewis suggested presenting a special millage to the voters specifically for the purpose of developing Orion Oaks, possibly a 0.50 mill for one year. This would give the voters a chance to decide whether or not they feel there is a need for this type of park. Commissioner Tomboulian remarked that whatever is decided, we do not wish to jeop- ardize the renewal of our regular 0.25 millage. Discussion followed on the pros and cons of the different millage proposals as they reflect on the future of the parks, land acquisitions, and Orion Oaks. A subcommittee of staff and Commissioners Lewis, Vogt, Tomboulian, Olsen and Korzon was formed to work on these issues and to bring back a recommendation to the board at the July 5 meeting. A decision must be made on these issues prior to meeting with the County's Planning and Building Committee. MANAGER'S REPORT: The Manager's Report is as filed in the agenda. Commissioner Vogt complimented Manager Richard on his comments made in a recent article in the Spinal Column newspaper. The next Commission meeting will be Wednesday, July 5, 1989, at 9 a.m. The meeting was adjourned at 12:50 p.m. Pecky D. Lewis, Jr. Secretary Karen Smith Recording Secretary 3 - 6