HomeMy WebLinkAboutMinutes - 1989.05.24 - 38862OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 24, 1989
The meeting was called to order at 9:12 a.m. by Chairman Wint in the conference
room of the Oakland County Parks and Recreation Commission.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Korzon, George Kuhn, Richard Kuhn, Jr., John Olsen, Alice Tomboulian, Richard
Vogt
COMMISSION MEMBERS ABSENT:
Thomas Law
ALSO PRESENT:
Parks and Recreation
Central Services
Ketchum, Inc.
Schmidt Copeland Parker Stevens
Lions Club
Oakland Parks Foundation
APPROVAL OF MINUTES:
BIDS:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Joseph Figa, Chief, Design and Development
Michael Thibodeau, Chief of Golf
Daniel Stencil, Chief of Parks
Janet Pung, Public Communications Officer
Sheila Cox, Accountant
Mary Zednik, Public Communications Asst.
Jackie McFarlane, Recreation Supervisor
Sally Martin, Intern
Carole Ann Lippincott, Intern
Becky Brown, Intern
Glen Dick, Director
William Carlton
Todd Schmidt
Jack Becher
Al Kassin
Fran Greenebaum, Executive Director
Moved by Mr. G. Kuhn, supported by Mr. Olsen to approve the minutes
of the meeting of May 3, 1989, with the following correction:
Page 3 - 1, under TRUSTY PROGRAM: The phrase "Camp Oakland Trusty Work
Program" be changed to read "Michigan Department of Corrections Trusty
Work Program."
Motion carried.
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Olsen, supported by Mr. R. Kuhn to award the contract to
pave approximately 28,000 sq. f t. of cart paths at Glen Oaks and White
Lake Oaks to the low bidder, Apex Asphalt, in the amount of $18,128.
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01
(Commission Meeting, May % 1989)
Motion carried.
Moved by Mr. Korzon, supported by Mrs. Tomboulian to award the contract
to reroof approximately 1,500 sq. ft. of the flat roof on the White
Lake Oaks Clubhouse to the low bidder, Energy Shield, in the amount
of $4,190.00.
Commission directed staff to double-check the guarantee for this roof.
Motion carried.
Mobile Recreation intern Becky Brown from Central Michigan University and Thera-
peutic Recreation intern Sally Martin from Wayne State University were introduced
to the Commission.
MTON (IAKC
Ketchum Feasibility Study Follow-up:
Bill Carlton, from the consulting firm of Ketchum, Inc., answered questions from
staff and the Commission concerning the fund-raising feasibility study.
Mr. Carlton clarified a point made by interviewees for the study regarding day
use that they feel all groups, as wells as individuals, should be able to use
the park. Also, the groups using the facility should not be just exclusively
"special" use, but have the park available for everyone.
Mr. Carlton reiterated the importance of a strong committee leadership heading
the capital campaign.
A fee of $186,600 was proposed by Ketchum to conduct the Commission's fund-raising
campaign. The fee is based on a percentage of the total projected goal of $3
million; the fee will not be lower or higher based on the actual funds raised.
Mr. Carlton also noted that, if after six months the campaign is not going well,
a reassessment can be made.
Concerns were raised about the wisdom of running the capital fund-raising campaign
and the millage renewal campaign so close together. Staff will address specific
millage concerns at the next Commission meeting.
The Oakland Parks Foundation board met on May 23; they agree that professional
help is needed for this campaign. However, they feel another firm could do the
work at a lower fee and would like to negotiate a contract with someone else.
Also, they are unable to pay for this service in advance or by payments if the
capital funds are not raised.
The Commission offered to guarantee payment for the fee and to arrange a repayment
from the Foundation when the funds are raised.
Some Commissioners voiced their concerns about changing the consultant at this
point; they felt Ketchum has a proven track record and has been upfront with the
Commission.
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A
(Commission Meeting, May%,, 1989)
The Commission was supportive of
staff to research and negotiate
to conduct the campaign, subject
sion for review and approval.
Master Plan Review:
proceeding with the capital campaign and directed
a contract with Ketchum, Inc. and other firms
to a proposal being brought back to the Commis -
Todd Schmidt, consultant from Schmidt Copeland Parker Stevens, reviewed the new
Phase I development plans for the park, which were revised after receiving input
from staff and the feasibility study.
Wetlands approval is not expected until late fall of this year; time table for
the opening of the first phase is now June, 1991.
Commissioners raised concerns about losing the Lions
struction of the three small group cabins as a result
I; Jim Becher from the Lions Clubs agreed that it is
mission to make a commitment on this project soon in
support.
Operating Budget:
Clubs support in the con -
of delays in beginning Phase
very important for the Com-
order to retain the Lions'
Staff presented a proposed operating budget for the park through 1994. This bud-
get was based on the "worst scenario" predictions for facility programming. Com-
missioners directed staff to present a proposed operating budget based on more
"realistic" predictions of facility use.
MANAGER'S REPORT:
---Manager Richard distributed copies of preliminary information on the Commis-
sion's millage renewal.
---Distributed copies�of a news release reporting on the City of Madison Heights'
approval of the concept of additional recreational features at the Red Oaks Golf
Dome by Oakland Golf Associates, including a miniature golf course, batting cages,
putting greens and picnic areas. Manager Richard noted that the Oakland County
Drain Commission staff has also been supportive of this project. John and Vince
Paglino will be at the next meeting to present their proposed expansion plans.
---Oak Management has put the Addison Oaks Conference Center addition on hold
until we receive word on the possible time frame for the lagoon system study for
the park. Staff has notified them that they will be responsible for a portion
of the cost for this unforeseen project.
Meeting was adjourned at 11:51 a.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
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