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HomeMy WebLinkAboutMinutes - 1989.11.01 - 38864OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 1, 1989 The meeting was called to order at 9:11 a.m. by Chairman Wint in the commission room of the Oakland County Parks and Recreation Commission's administrative offices. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt COMMISSION MEMBERS ABSENT: Fred Korzon ALSO PRESENT: Parks and Recreation Oakland County Central Services Oakland County Purchasing Oakland Co. Drain Commission Hubbell, Roth & Clark Johnson, Johnson & Roy Farmington Hills Public Services Oakland Parks Foundation Commissioner Olsen arrived at 9:22 a.m. APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Mike Thibodeau, Chief of Golf Joseph Figa, Chief, Design and Development Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant Daniel Stencil, Chief of Parks Janet Pung, Public Communications Officer Jackie McParlane, Recreation Supervisor Susan Wells, Recreation Supervisor Margit Beutel, Architect Glen Dick, Director Joseph Hylla, Senior Buyer Glen Yrjanainen Franklin Burn, Executive Vice President Mykonos Lawrin James Patchett Thomas Biasell, Director Gary Zorza, Civil Engineer Fran Greenebaum, Executive Director Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of the meeting of October 4, 1989, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the payment of Vouchers 10-1 through 10-321; Interdepartmental Payments for the September charges paid in October; Transfer Vouchers for the September charges, and the Oak Management credits for the third quarter. 3 - 1 (Commission Meeting, November 1, 1989) ROLL CALL VOTE: AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Olsen, Wint (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. STATEMENT OF OPERATIONS: Staff noted that projected revenues have increased somewhat in the golf courses because of the unusually good weather recently. Also, expenditures have slowed down and rebates were received from Public Safety and for bus insurance rates, which may make it unnecessary to use capital improvement funds to offset our operating budget. Moved by Mrs. Tomboulian, supported by Mr. G. Kuhn to accept the State- ment of Operations for the month ending September 30, 1989. Motion carried. CAPITAL IMPROVEMENT PROJECTS UPDATE: The Capital Improvement Projects update as of September 30, 1989, was accepted as presented. ACTIVITIES REPORT: Discussed ways in which to attract more park visitors at Independence Oaks to the nature center. Parks Naturalist Kathleen Dougherty will be on the agenda of a future meeting to listen to the Commission's concerns and to update the Com- missioners on the naturalists' activities. The Activities Report for the month of September, 1989, was accepted as presented. Commissioner Tomboulian arrived at 9:33 a.m. 1989 OPERATING BUDGET AMENDMENT: Because of increased insurance costs at the Red Oaks Driving Range and unanticipated increases in building and grounds maintenance costs at the Waterford Oaks Tennis Complex, staff recommended the transfer of $1,150 to the Red Oaks Driving Range and $3,300 to the Waterford Oaks Tennis Complex. The total transfer of $4,450 will come from the operating contingency account and will comply with the Commis- sion's 1989 general appropriations act, which specifies that expenditures cannot exceed the appropriation for any budget center as approved. The total 1989 Operating Budget will remain the same at $7,669,642. Moved by Mr. G. Kuhn, supported by Mr. Olsen to approve a $4,450 trans- fer from the operating contingency account of the operating budget in order to comply with the Commission's 1989 general appropriations act. Of the $4,450 total, $1,150 will be transferred to the Red Oaks Driving Range and $3,300 will be transferred to the Waterford Oaks Tennis Com- plex. 3 - 2 (Commission Meeting, November 1, 1989) ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Wint, Fox (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Commissioner Law arrived at 9:36 a.m. M.RN nAWR nRATNAr-R! Staff met on Monday, October 30, with the Oakland County Drain Commission and our consultants, Johnson, Johnson & Roy, along with the City of Farmington Hills' consultant, Hubbell, Roth & Clark, to discuss the concerns over the major flooding problems at the Glen Oaks Golf Course. Mr. Tom Biasell, director of the City of Farmington Hills' Department of Public Services, reviewed the City's storm water improvement plans, which call for open channels and municipal storage basins. In keeping with these plans, the City's intent is to provide storage on the golf course, to prevent flooding further downstream. The City proposes to do this work at its own expense, intending not only to reduce our flooding problem, but to enhance the golf course itself. Because of the course's location in the con- fluence of three major drainageway districts, the flooding will not be completely alleviated. The schedule for this plan includes working on the project design this winter, putting together the bonding proposals next summer, and beginning any required construction work a year from now in order to have it fully operational in the spring of 1991. James Patchett of Johnson, Johnson, & Roy, concurred with Mr. Burn on the serious- ness of the drainage and flooding problems occurring on the golf course, and agreed that it may be possible to incorporate a storm water plan into the course without hurting the course's play. Commissioner Vogt arrived at 9:54 a.m. Mr. Burn noted that the work could include a possible berm with a pipe through it near #9 and another berm near the southeast corner of the course around #15, in order to protect the clubhouse from possible flooding. Mr. Patchett noted that the proposed work is desirable to prevent the uncontrolled flooding being experienced on the course now; any flooding that would occur would be a matter of hours rather than days. Mr. Patchett also noted that the clean out originally requested in the north end of the property should be able to be worked out without hurting any vegetation in the area. That area is a wetlands now, but not a natural setting; it's holding water that will kill the vegetation in a few years. If the clean out is approved, the Department of Natural Resources will probably not have to become involved. Commission support of the proposed project on a conceptual basis was recommended. 3 - 3 (Commission Meeting, November 1, 1989) Commissioners expressed their concerns over the water flow during flood periods leaving mud on the course, environmental impact this work would have on the area, and doing any extensive work on the course without consulting a golf course archi- tect. Staff noted that the consultants from Hubbell, Roth & Clark and Johnson, Johnson & Roy will continue on this project and will also look into hiring a golf course architect as an advisory. Moved by Mr. Olsen, supported by Mrs. Tomboulian to authorize staff to work with the consultants from Hubbell, Roth & Clark and Johnson, Johnson & Roy to develop a concept for the Glen Oaks storm water control project, within the proposed time table, subject to Commission approval. ROLL CALL VOTE: AYES: R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint, G. Kuhn (8) NAYS: (0) ABSTAIN: Fox (1) A sufficient majority having voted therefor, the motion carried. Commissioner Law was excused from the meeting at 11 a.m. BIDS: As per the information filed in the agenda, the following bids were approved: Moved by Mrs. Fox, supported by Mr. G. Kuhn to award the contract for the Technical Support building addition to the low bidder, Gator Con- struction, Inc., in the amount of $252,925 for the base bid and alter- nates 1, 2 and 3, plus a ten percent contingency of $25,075, for a total budgeted amount of $278,000. ROLL CALL VOTE: AYES: Lewis, Olsen, Tomboulian, Vogt, Wint, Fox, G. Kuhn, R. Kuhn (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Chairman Wint was excused from the meeting at 11:18 a.m.; Vice Chairman Fox as- sumed the chair. Moved by Mr. Olsen, supported by Mr. R. Kuhn to award the contract for the relocation of approximately 525 linear feet of fencing and one gate, plus the installation of a new 16-foot gate around the Technical Support facility to the low bidder, Upright Fence, Inc., in the amount of $3,850, plus a five percent contingency of $200, for a total budgeted amount of $4,050. 3 - 4 (Commission Meeting, November 1, 1989) ROLL CALL VOTE: AYES: Lewis, Olsen, Tomboulian, Vogt, Fox, G. Kuhn, R. Kuhn (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to approve the bid for the purchase of a Xerox 2510 blueprint machine for the administrative office to the low bidder, RMS, in the amount of $3,795.00. Commission requested staff provide a breakdown of projected cost savings whenever possible in conjunction with the proposed purchases of equipment. ROLL CALL VOTE: AYES: Olsen, Tomboulian, Vogt, Fox, G. Kuhn, R. Kuhn, Lewis (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. MANAGER'S REPORT: Manager's report is as filed in the agenda. An MUD MMFATT • Moved by Mr. G. Kuhn, supported by Mrs. Tomboulian to adjourn. Meeting adjourned at 11:35 a.m. Nex meeting will be Wednesday, December 6 at 9 a.m. Pecky /. Lewis, Jr. Secretary *,t - I "L) JZat, Karen Smith Recording Secretary 3 - 5