HomeMy WebLinkAboutMinutes - 1989.10.04 - 38865OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 4, 1989
The meeting was called to order at 9:16 a.m. by Chairman Lewis Wint in the commis-
sion room of the Oakland County Parks and Recreation Commission's administrative
offices.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Secretary Pecky D. Lewis, Jr., Fred Korzon, George Kuhn,
Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt
COMMISSION MEMBERS ABSENT:
Vice Chairman Jean Fox
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief of Admin. Services
Sheila Cox, Accountant
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Daniel Stencil, Chief of Parks
Steve Vanden Bossche, Engineering Aide
Mary Zednik, Public Communications Aide
Oakland Parks Foundation Fran Greenebaum, Executive Director
Commissioner Tomboulian arrived at 9:20 a.m.
APPROVAL OF MINUTES:
Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes
of the meeting of October 4, 1989, as written.
Motion carried.
Commissioner Olsen arrived at 9:30 a.m.
Commissioner Law arrived at 9:35 a.m.
APPROVAL OF VOUCHERS:
Moved by Mr. Olsen, supported by Mr. G. Kuhn to approve the payment
of Vouchers 8-403 through 8-405 and 9-1 through 9-343; Interdepartmental
Payments for the August charges paid in September; and the Transfer
Vouchers for the August charges.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, October 4, 1989)
Commissioner Vogt arrived at 9:45 a.m.
STATEMENT OF OPERATIONS:
Staff noted that revenues for the 1989 summer season are below anticipated levels;
staff is planning to offset our losses with capital improvement funds. More details
will be available at the Commission's budget work session.
Moved by Mr. Lewis, supported by Mr. G. Kuhn to accept the Statement
of Operations as of August 31, 1989.
Motion carried.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
Moved by Mrs. Tomboulian, supported by Mr. G. Kuhn to accept the Capital
Improvement Projects Budget Update as of August 31, 1989.
Motion carried.
ACTIVITIES REPORT:
Staff reviewed recent special events in the parks and gave a camping and golf
update.
Commissioner Olsen suggested some type of "pardon my mess" sign around the work
being done at Glen Oaks.
Moved by Mr. Olsen, supported by Mr. Korzon to receive the Activities
Report for the month of August, 1989.
Motion carried.
OAKLAND PARKS FOUNDATION UPDATE:
Executive Director Fran Greenebaum updated the Commission on the activities of
the Foundation, noting the newly established "Friends of Parks" is promoting the
sale of tee shirts and sweatshirts. Anyone interested in purchasing one or more
of these shirts can contact her.
AWARD PRESENTATION:
The Commission was presented with a plaque from the Michigan Recreation and Park
Association in appreciation for the Commission's support and co-sponsorship of
the association's annual golf scholarship outing.
PUBLIC SAFETY:
Staff reported that, as of October 2, the Oakland County Sheriff has rescinded
the deputization of Public Safety officers. The possibility exists that the Pub-
lic Safety Department may be disbanded and/or consolidated into the Sheriff's
Department.
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(Commission Meeting, October 4, 1989)
The decision to rescind the officers' powers has affected the current services
received by Public Safety, by making it impossible for them to arrest anyone within
the parks; Public Safety can restrain someone, but must call the Sheriff's Depart-
ment to have the person arrested.
Our trusty work program has also been affected. Because the work crews must be
supervised by a deputized person, all but the Michigan Department of Corrections
crews, which provide their own supervisors, have been suspended.
Staff has met with the Oakland County Sheriff's Department, who has agreed to
provide their services, if called for, for safety coverage in the parks at a price
of approximately $200,000 annually, compared to the approximately $340,000 we
are currently paying Public Safety.
The schedule for coverage in the parks would remain the same; the major savings
in cost stems from the Sheriff's Department using mainly part-time officers vs.
Public Safety using all full-time officers.
Another option staff could consider would be hiring our own public safety force
that would act as maintenance during the off season.
Commissioners discussed whether or not deputized officers were necessary within
the parks, plus the obligation to consider the Sheriff's Department's offer on
the basis of economic responsibility.
Moved by Mr. Lewis, supported by Mrs. Tomboulian to authorize staff to
pursue a possible contract with the Oakland County Sheriff's Department
to provide safety services for the Oakland County Parks and Recreation
Commission.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Wint, Korzon (9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Commissioner G. Kuhn was excused from the meeting at 10:10 a.m.
BUDGET MEETING:
The Commission's budget work session/meeting was scheduled for Tuesday, October 31
at 9 a.m.
Chairman Wint was excused from the meeting at 10:15 a.m.; Secretary Lewis assumed
the chair.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mrs. Tomboulian, supported by Mr. R. Kuhn to award the contract
for the purchase and installation of a dust collection system for the
Technical Support building to the low bidder, Glenn Wing Power, in the
amount of $16,690.00.
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(Commission Meeting, October 4, 1989)
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt, Korzon (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. R. Kuhn, supported by Mr. Korzon to award the bid for the
purchase of roofing materials for the Technical Support building, both
for the repair of the existing building and for the proposed addition, to
the low bidder, Wimsatt Building Materials, in the amount of $4,218.11.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Tomboulian, Vogt, Korzon, R. Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. Vogt, supported by Mr. Olsen to award the bid for the pur-
chase of a 1990 Thomas bus body and chassis for Mobile Recreation from
the low bidder, GMC Truck Center, in the amount of $33,527.00, contingent
upon approval of the 1990 Operating Budget.
ROLL CALL VOTE:
AYES: Lewis, Olsen, Tomboulian, Vogt, Korzon, R. Kuhn, Law (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Commissioner Korzon was excused from the meeting at 10:45 a.m.
Mr. Figa reported on Schleede-Hampton's analysis of the lagoon sewage treatment
system at Addison Oaks, noting the findings included the discovery that there
has been some leeching into the soil. Repairs will be costly and extensive, but
less than what would be required if this work was done in the future.
Staff confirmed that Oak Management has agreed to pay 25% of the repair cost,
although original estimates at the time of the agreement were approximately $35,000
to $40,000.
Staff requested Commission approval to amend Schleede-Hampton's contract to include
an additional $1,120 for another monitoring well, soil testing and well testing,
which was required by the Department of Natural Resources. New total for the
contract will be $14,120.00.
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(Commission Meeting, October 4, 1989)
Moved by Mr. R. Kuhn, supported by Mrs. Tomboulian to approve the fol-
lowing bids:
Amend the contract with Schleede-Hampton for the hydrogeological study
of the Addison Oaks lagoon sewage treatment system for an additional
$1,120 for another monitoring well, soil testing and well testing; new
contract total will be $14,120.
Contract for the irrigation system around the Groveland Oaks concession
building to Michigan Automatic Sprinkler in the amount of $10,868.38,
plus a 5% contingency of $543, for a total budgeted amount of $11,411.40.
ROLL CALL VOTE:
AYES: Olsen, Tomboulian, Vogt, R. Kuhn, Law, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Bids were received for the stone repointing at Glen Oaks. Staff was uncomfortable
with the unusually large range of bids, and the method of the bidding done by
the low bidder, and recommended the Commission accept the second low bid from
Grunwell/Cashero in the amount of $6,988; Purchasing concurred with staff's
recommendation.
The Commission voiced their displeasure with the bidding process that was followed
for this project.
Moved by Mr. Olsen, supported by Mr. Vogt to reject all bids for the
stone repointing of the Glen Oaks Clubhouse and to rebid the project.
Motion carried.
Moved by Mrs. Tomboulian, supported by Mr. R. Vogt to approve the pur-
chase of a package of seven (7) used tents, including all sidewalls
and sidewall stakes, ropes, stakes, poles and tent bags, for use at
special events and for groups picnic rentals in the parks, from Midwest
Rental Center, Inc., in the amount of $5,000.
ROLL CALL VOTE:
AYES: Tomboulian, Vogt, R. Kuhn, Law, Lewis, Olsen (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GLEN OAKS DRAINAGE REPORT:
Staff reviewed the highlights of the report received from Johnson, Johnson and
Roy regarding the impact study they conducted on the drainage problems at Glen
Oaks.
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(Commission Meeting, October 4, 1989)
Staff concurred with the consultant's recommendation that the Commission approve
a temporary easement to the city of Farmington Hills to perform the clean out
of the drainage swale at the back of the golf course.
Commissioners raised several concerns over this report, including receiving a
determination of whether or not that portion of the property is considered wet-
lands; receiving a determination on the impact on the rest of the course if the
clean out is done; and if the Commission becomes involved in doing the retention
basins and berms, will the city agree to pay for a portion of that cost.
Commission requested the consultants meet with the Oakland County Drain Commission
and then attend the next Commission meeting to address the Commission's concerns
on this problem.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Copies of the new information folders were distributed. These folders will
be used to hold brochures, flyers, and other information on the parks requested
by the public.
Next regular meeting will be Wednesday, November 1, at 9 a.m.
The meeting was adjourned at 11:28 a.m.
Pecky D. Lewis, Jr.
Secretary
Karen Smith
Recording Secretary
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