HomeMy WebLinkAboutMinutes - 1989.09.06 - 38867OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 6, 1989
The meeting was called to order at 9:16 a.m. by Chairman Lewis Wint in the com-
mission room of the Parks and Recreation Commission's administrative office.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., Fred
Korzon, George Kuhn, Richard Kuhn, Jr., Thomas Law, Alice Tomboulian
COMMISSION MEMBERS ABSENT:
John Olsen, Richard Vogt
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Jon Kipke, Assistant Manager
Sheila Cox, Accountant
Frank Trionfi, Chief, Admin. Services
Mike Thibodeau, Chief of Golf
Steve Vanden Bossche, Engineering Aide
Margit Beutel, Architect
Jackie McParlane, Recreation Supervisor
Jan Pung, Public Communications Officer
Daniel Stencil, Chief of Parks
Sue Wells, Recreation Supervisor
Sally Martin, Intern
Oakland Parks Foundation Fran Greenebaum, Executive Director
APPROVAL OF MINUTES:
Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of
the meeting of August 16, 1989, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the payment
of Vouchers 8-1 through 8-402; Interdepartmental Payments for the June
charges paid in July and the July charges paid in August; and the Trans-
fer Vouchers for the July charges.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Tomboulian, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, September 6, 1989)
STATEMENT OF OPERATIONS:
Moved by Mrs. Tomboulian, supported by Mr. Korzon to receive the Statement
of Operations for the month ending July 31, 1989.
Motion carried.
CAPITAL IMPROVEMENT BUDGET UPDATE:
Commissioner R. Kuhn requested staff consideration of a way in which to clarify
the approved projects by years.
Moved by Mr. G. Kuhn, supported by Mr. Korzon to receive the Capital
Improvement Budget Update as of July 31, 1989.
Motion carried.
Commissioner Law arrived at 9:36 a.m.
ACTIVITIES REPORT:
Moved by Mr. Law, supported by Mr. Korzon to receive the Activities
Report for July, 1989.
Motion carried.
AWARDS PRESENTATION:
Manager Richard presented the Commission with a Certificate of Appreciation re-
ceived from the Michigan Recreation and Park Association for the Commission's
participation in the Senior Olympics on August 18, 1989.
Manager Richard presented Chairman Wint with a plaque recognizing him as Outstand-
ing Citizen Board Member for 1989 from the Great Lakes Region of the National
Recreation and Park Association.
ORION OAKS PLAN COMPLETION REQUEST:
Due to revisions in the Phase I scope of Orion Oaks initiated by staff and necess-
itated by the park's land characteristics, Phase I has been modified and the scope
of the development increased.
The current contract with Schmidt Copeland Parker Stevens calls for the completion
of construction documents for Phase I. In order for the consutlant to complete
the documents required for the expanded project, SCPS has requested an additional
fee of $72,300. The new total for the current contract will be $411,300.
Staff recommended Commission approval of the additional expense, which will allow
completion of the construction documents for the cabins, maintenance center, din-
ing hall, waterfront, roads, utilities, site improvements, pedestrian walks and
activities fields. Also, the wetlands approval process will be taken through
to completion at the state and township level, and the master plan process will
be completed with Orion Township.
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(Commission Meeting, September 6, 1989)
Commissioners voiced their concerns about staff's plans for the Orion Oaks millage
funding and strategies. Staff will present a strategy for the millage to the
Commission by January.
Moved by Mr. Korzon, supported by Mr. G. Kuhn to amend the contract
with Schmidt Copeland Parker Stevens for an additional $72,300 to com-
plete the construction documents for the expanded Phase I project at
Orion Oaks. The new contract total will be $411,300.
Commissioner Korzon was excused from the meeting at 10:12 a.m.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Tomboulian, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Law, supported by Mrs. Fox to award the contract for the
installation of eight (8) fixtures and poles for the parking lot lighting
at White Lake Oaks and Springfield Oaks Golf Courses to the low bidder,
Graybar Electric, in the amount of $11,764.50, plus four (4) walkway
lights for Springfield Oaks from Luux in the amount of $5,760.00. Total
contract price will be $17,524.50, plus a 5% contingency in the amount
of $876.22, for a total budgeted amount of $18,400.72.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Tomboulian, Wint, Fox, G. Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Moved by Mrs. Tomboulian, supported by Mrs. Fox to award the contract
for the removal of the old roof of the Waterford Oaks Activity Center
and installation of a new asphalt shingle roof for the curved portion,
and an EPDM single membrane roof for the flat portions, to the low bid-
der, Newton & Crane Company, in the amount of $29,875.00, plus a 5%
contingency of $1,425.00, for a total budgeted amount of $31,300.00.
Motion carried.
INDEPENDENCE OAKS BEACH PARKING LOT EXPANSION:
Staff developed plans to expand the beach parking lot at Independence Oaks to
allow for an additional 82 parking spaces, including curbing and storm drainage.
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(Commission Meeting, September 6, 1989)
Bids were requested for the project; however, only one bid was received. Com-
mission concurred with staff's recommendation to rebid the project.
EMERGENCY SEWAGE DISPOSAL SERVICES - GROVELAND OAKS:
Moved by R. Kuhn, supported by Mr. G. Kuhn to approve the expenditure
for the emergency sewage disposal services required for the Fourth of
July weekend at Groveland Oaks from Oakland County Department of Public
Works in the amount of $4,504.10.
Motion carried.
TRUSTY WORK PROGRAM UPDATE:
Chief of Parks Dan Stencil updated the Commission on the status of the two trustee
programs working within the parks.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Commissioners were invited to attend an MRPA legislative outing planned to
give us a chance to meet our state congressmen and show support for parks and
recreation. Please contact Manager Richard if you are interested in participating.
NEW BUSINESS:
Staff was directed to keep the Commission informed of any updated information
on the safety officer situation at the Red Oaks Waterpark. Commissioner R. Kuhn
suggested the possibility of staff having more control over the hiring process
of officers assigned to our parks.
The next Commission meeting will be Wednesday, September 20, at 9 a.m.
The meeting was adjourned at 11:08 a.m.
Pecky D. Lewis, Jr.
Secretary
IJO_ItI ,. ) SZ1
Karen Smith
Recording Secretary
ks
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