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HomeMy WebLinkAboutMinutes - 1990.01.03 - 38878OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING January 3, 1990 The meeting was called to order at 9:11 a.m. by Chairman Lewis Wint in the com- mission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred Korzon, Richard Kuhn, Jr., John Olsen, Alice Tomboulian, Richard Vogt COMMISSION MEMBERS ABSENT: George Kuhn, Thomas Law ALSO PRESENT: Parks and Recreation Dept. of Central Services Purchasing Department Oakland Parks Foundation APPROVAL OF MINUTES: Ralph Richard, Manager Jon J. Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant Joseph Figa, Chief, Design and Development Mike Thibodeau, Chief of Golf Janet Pung, Public Communications Officer Daniel Stencil, Chief of Parks Jackie McParlane, Recreation Supervisor Susan Wells, Recreation Supervisor Glen Dick, Director Marilyn Russell, Buyer Fran Greenebaum, Executive Director Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes of the meeting of December 6 and the Public Hearing of December 6, 1989, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Olsen, supported by Mr. Vogt to approve the payment of Vouchers 11-327 and 12-1 through 12-265, plus the Interdepartmental Payment Register for the October charges paid in November. ROLL CALL VOTE: AYES: Fox, Korzon, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, January 3, 1990) AMENDMENT TO THE 1989 OPERATING BUDGET: Because of increased grounds maintenance costs for wind screens and fall clean-up expenses at the Waterford Oaks Tennis Complex, staff recommended the transfer of $2,000 to that budget center. The transfer will come from the Operating Con- tingency Account and will comply with the Commission's 1989 General Appropriations Act, which specifies that expenditures cannot exceed the budget appropriation for any budget center as approved. The total 1989 Operating Budget will remain the same at $7,669,642. Moved by Mr. R. Kuhn, supported by Mr. Korzon to approve a transfer in the amount of $2,000 from the Operating Contingency Account of the 1989 Operating Budget to the Waterford Oaks Tennis Complex in order to comply with the Commission's 1989 General Appropriations Act. Motion carried. STATEMENT OF OPERATIONS, CAPITAL IMPROVEMENT UPDATE AND ACTIVITIES REPORT: Moved by Mrs. Tomboulian, supported by Mrs. Fox to receive the Statement of Operations for the month ending November 30, 1989; Capital Improvement Projects Update as of November 30, 1989; and the Activities Report for November, 1989. Motion carried. ELECTION OF OFFICERS: Chairman Wint asked Commissioner R. Kuhn to assume the position of Temporary Chair- man for the purpose of electing new officers of the Parks and Recreation Commission for 1990. Commissioner R. Kuhn assumed the chair and opened nominations for chairman. Moved by Mrs. Fox, supported by Mr. Korzon to nominate Lewis Wint as Chairman of the Parks and Recreation Commission for 1990. Nominations were closed and Temporary Chairman R. Kuhn requested a unanimous ballot be cast for Mr. Wint. Motion carried unanimously. Temporary Chairman R. Kuhn declared Lewis Wint Chairman of the Parks and Recreation Commission for 1990. Temporary Chairman R. Kuhn opened nominations for vice chairman. Moved by Mr. Korzon, supported by Mr. Olsen to nominate Jean Fox as Vice Chairman of the Parks and Recreation Commission for 1990. Nominations were closed and Temporary Chairman R. Kuhn requested a unanimous ballot be cast for Mrs. Fox. Motion carried unanimously. 3 - 2 (Commission Meeting, January 3, 1990) Temporary Chairman R. Kuhn declared Jean Fox Vice Chairman of the Parks and Rec- reation Commission for 1990. Temporary Chairman R. Kuhn opened nominations for secretary. Moved by Mr. Olsen, supported by Mrs. Tomboulian to nominate Pecky Lewis, Jr. as Secretary of the Parks and Recreation Commission for 1990. Nominations were closed and Temporary Chairman R. Kuhn requested a unanimous ballot be cast for Mr. Lewis. Motion carried unanimously. Temporary Chairman R. Kuhn declared Mr. Lewis Secretary of the Parks and Recreation Commission for 1990. Commission Wint re -assumed the chair. MILLAGE RENEWAL: Staff noted that, in order to place the planned ten-year, 1/4-mill renewal request on the August 7, 1990 primary election ballot, a request must first be submitted to the Oakland County Board of Commissioners for their approval. The approval must then be certified to the Oakland County Clerk at least 49 days prior to the primary election. Therefore, staff recommended that the Commission submit its renewal request to the Board of Commissioners through the Planning and Building Committee and then the Finance Committee. Moved by Mrs. Tomboulian, supported by Mr. Korzon to authorize staff to proceed with the submittal of the Commission's ten-year, 1/4-mill renewal request for approval by the Planning and Building Committee, with subsequent approval by the Finance Commitee and the Oakland County Board of Commissioners. Motion carried. Commission directed staff to ensure that the Oakland County Clerk is notified of the proposed ballot question in time to inform the townships for inclusion on their ballots. BIDS: As per the information filed in the agenda, the following bid was approved: Moved by Mr. R. Kuhn, supported by Mrs. Tomboulian to award the con- tract for the dredging of ten existing ponds on the golf courses at Red Oaks, Springfield Oaks and White Lake Oaks to the low bidder, Purves Excavating, in the amount of $35,000. Motion carried. 3 - 3 (Commission Meeting, January 3, 1990) Commissioner Lewis commended staff on the time and effort spent on the budget estimate for this project. MORTLE RECREATTON! Staff requested bids for a proposal to produce the Mobile Recreation's travel music show for 1990. Proposals were reviewed by staff and Purchasing; staff concurred with Purchasing's recommendation to accept the bid from Dan Yessian Music and Entertainment in the amount of $14,000. The proposal includes a 40-45 minute soundtrack arranged and recorded; writing a script; working with the vocal and choreographic arrangements and casting; plus creating an original Oakland County Parks and Recreation Commis- sion song. Staff noted that they would be working with Yessian on the casting and also would give their approval on the original song. Commission recommended staff have a consistent fee payment policy in line with last year's schedule for the organizations requesting this program. Advantages of paying royalties every time the song is used out of the music show vs. owning it were discussed. Cost to buy the song, which staff recommended, would be $3,800 compared to paying $200 a month royalty for unlimited plays. The Commission also questioned whether or not the contractor would consider agreeing to this production if someone else writes the original song and, if so, how would it affect his price. Staff will meet with the vendor and get answers to all of the Commission's questions for review at the next meeting. Moved by Mr. Lewis, supported by Mr. Vogt to table the issue of the Mobile Recreation music production until the January 17, 1990, Commis- sion meeting. Motion carried. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Staff will be hosting the first Orion Oaks millage presentation on January 18, 9 a.m., at Glen Oaks. The millage slide presentation will also be made in order to make people aware that there will be two issues on the ballot on August 7. ---Staff has set a schedule for safety in the parks during January; we will be working out the schedule for the rest of the winter and into the summer with the Sheriff's Department later this month. ---Staff is working closely with Kerry Kammer and Senator Nichols' office for approval and a possible time frame from the State Health Department for repairs on the lagoon system at Addison Oaks. It is important to our concessionaire to get approval, at least temporarily, to open in March. ---Staff has been working with Orion Township and their wetlands commission on the wetlands plan for Orion Oaks; recommendations for changes have been presented 3 - 4 (Commission Meeting, January 3, 1990) to the engineers for Schmidt Copeland Parker Stevens for incorporation into the plan. Also, staff has inquired what the future sewer hook-up intentions are at the township; the township will be responding back to staff soon with an answer. Vice Chairman Fox inquired as to whether the township has passed a resolution showing support of the millage for Orion Oaks with Supervisor Van Tassel's name on it; staff is unaware of one. ---Parks Maintenance Supervisor John Sowels has been selected to receive the Michigan Recreation and Park Association's Maintenance Leadership Award. It will be presented to John at the awards banquet on Tuesday, February 6, in conjunction with the Association's annual conference being held in Dearborn. ---Manager Richard recapped the proposed changes in P.A. 261, which addresses the appointment of the chairperson, or delegate, of the regional planning com- mission to the Parks Commission. If the chairperson is not from Oakland County, the Oakland County Board of Com- missioners has the right to appoint someone --either a voting delegate or an alter- nate from Oakland County. If the chairperson is from Oakland County, it must be him. EXECUTIVE SESSION: Moved by Mr. Lewis, supported by Mr. Korzon to adjourn to executive session. Meeting adjourned to executive session at 11 a.m. Meeting re -convened at 11:47 a.m. Moved by Mrs. Fox, supported by Mr. Korzon to authorize the Chairman of the Oakland County Parks and Recreation Commission to sign the Government Letter of Intent with The Nature Conservancy to negotiate for the property in Lyon Township. Motion carried. The next Commission meeting will be Wednesday, January 17 at 9 a.m. Mee Ing adjourned at 11:58 a.m. Pecky D. Lewis, Jr. Secretary W. Karen Smith Recording Secretary 3 - 5