HomeMy WebLinkAboutMinutes - 1990.06.06 - 38881For accounting purposes, it has been requested that the minutes of the
meeting of June 6 be amended as follows:
Page 3-4:
Add the following phrase to the motion for the purchase of the
water tower safety cages: "Funds will be transferred from the opera-
ting budget contingency."
Page 3 - 5:
Change the motion for the Independence Oaks entrance paving to read:
"...to award the contract for the entrance paving at Independence Oaks
to the low bidder, T & M Asphalt, in the amount of $60,120.00, plus
a 5% contingency of $3,000.00, for a total budgeted amount of $63,120.00."
Change the motion for the Addison Oaks irrigation system to read:
"...to award the contract for the irrigation system at Addison Oaks
to the low bidder, Marc Dutton Irrigation, in the amount of $13,020.00,
plus a 5% contingency of $651.00, for a total budgeted amount of
$13,671.00."
Change the motion for the Red Oaks Waterpark sun shade structure
to read: "...to award the contract for the steel sun shade structure
with a plastic roof for the Red Oaks Waterpark to the low bidder, J.
Johnson, in the amount of $47,536.13, plus a 5% contingency of $2,376.81,
for a total budgeted amount of $49,912.94."
OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
June 6, 1990
The Commission meeting was called to order at 9:08 a.m. by Chairman Lewis Wint
in the banquet room of the Glen Oaks Golf Course.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Korzon, George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian,
Richard Vogt
ALSO PRESENT:
Parks and Recreation
Oakland Parks Foundation
Oakland County Purchasing
Central Services
Oakland County Drain Commission
Hubbell, Roth and Clark
City of Farmington Hills
APPROVAL OF MINUTES:
Ralph Richard, Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant
Daniel Stencil, Chief of Parks
Joseph Figa, Chief, Design & Development
Janet Pung, Public Communications Officer
Michael Thibodeau, Chief of Golf
Margit Beutel, Architectural Engineer
Steven VandenBossche, Architectural Engineer
Chris Garrison, Intern
Skip Roche, Grounds Maint. Supervisor
Kathleen Dougherty, Naturalist
Lynn Conover, Assistant Naturalist
Susan Wells, Recreation Supervisor
Fran Greenebaum, Executive Director
Joe Hylla, Chief of Procurement
Glen Dick, Director
Ron Karttunen, Project Engineer
Glen Yrjanainen, Chief Drain Engineer
Frank Burn, Principal
Keith McCormack, Project Engineer
Thomas Biasell, Engineer
Gary Zorza, Engineer
Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to approve the minutes
of the meeting of May 2, 1990 and the minutes of the April 5 and 6, 1990,
Commission Retreat as written.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mrs. Fox to approve the payment of
Voucher Nos. 5-1 through 5-440, Interdepartmental Payment Register for
March and Oak Management credits - 1st Quarter.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS. ACTIVITY REPORT:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to receive the Statement of
Operations as of April 30, 1990 and the Activity Report for April, 1990 as
presented.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT BUDGET:
Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to transfer 1989
Surplus funds of $663,805 generated by additional depreciation
credits plus surplus from the 1989 Operating Budget into the 1990 Capital
Improvement Budget to be in accordance with Commission By-laws and the General
Appropriations Act.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint, Fox, G. Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
AWARD PRESENTATION:
Manager Richard presented an award to the Commission on behalf of the Oakland
Parks Foundation in recognition of The Earth Day Fair on April 20, 1990, celebrating
the 20th Anniversary of Earth Day, which was held at the Independence Oaks Nature
Center.
Sue Wells, Recreation Supervisor, presented the Commission with a Certificate
of Appreciation on behalf of the Beaumont Foundation for donation of the mobile
units for the Great American Duck Race, valued at $1,100.
GLEN OAKS DRAIN AND GOLF IMPROVEMENTS:
Representatives from the City of Farmington Hills and Hubbell, Roth and Clark
presented the proposed drainage project for Glen Oaks to control and contain water
flow through the golf course during a ten year rain cycle. Four issues were raised
and are as follows:
1. Will golfers still be able to cross the creek during this cycle?
2. Prevent and/or reduce the flooding on Fairway #9.
3. Reduce impact of heavy flow from the Oakland County Road
Commission project on the Pebble Creek to reduce erosion.
4. Promote drainage in low area adjacent to #6 Tee in fairway.
Approach to be taken:
1. Will raise the cart paths and install new bridges similar to
existing bridges. Bridges to be a span of 80' with an elevation
of 6' and then tapered back into existing hills.
2. Alleviate flooding problems by raising entire fairway. Will
not interfere with general layout of #9 hole.
3. Create a diversion at the mouth of the drainage way to reduce
impact of flow.
4. Clean existing channel that is clogged with growth so that
area will drain better.
The three bridges will be wooden and Cor-Ten steel and the main bridge in front
of the clubhouse will be a complete wooden structure. Landscaping will be added
to enhance the area around the main bridge at the clubhouse. Additional trees
will also be planted in certain areas. The City of Farmington Hills will absorb
the total cost for this project. All golf course standards will be observed.
Moved by Mr. Olsen, supported by Mrs. Tomboulian that the Parks and Recreation
Commission approve in "concept" the plan as presented by Hubbell, Roth and
Clark, on behalf of the City of Farmington Hills to construct an in -line storm
detention facility within the Glen Oaks Golf Course, thereby authorizing (1)
the preparation of the final construction plans for the detention facility,
in accordance with the approved "concept", and (2) the preparation of an easement
agreement covering the proposed work within the golf course, to be executed
by the Chairman, upon approval of the Parks and Recreation Commission, at
a subsequent meeting. It is noted that the project, to be known as the Pebble
Creek Drain, is to be constructed under the auspices of the Oakland County
Drain Commissioner, in accordance with Chapter 20 of the Drain Code, being
Public Act No. 40 of 1956.
ROLL CALL VOTE;
AYES: Law, Lewis, Olsen, Tomboulian, Vogt, Wint, Korzon, G. Kuhn,
R. Kuhn (9)
NAYS: (0)
ABSTAIN: Fox (1)
A sufficient majority having voted therefor, the motion carried.
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Lewis, supported by Mrs. Fox to purchase the exclusive
rights for the soundtrack "A Natural Choice" written and produced by
Dan Yessian Music and Entertainment in the amount of $3,850.00, contingent
upon meeting with Corporation Counsel regarding copyrights.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Vogt to award the bid for the purchase
of three aerators for Addison Oaks to the low bidder meeting specifications,
Aquatics Unlimited, in the amount of $9,850.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Tomboulian, supported by Mrs. Fox to award the bid for the purchase
of two (2) water tower safety cages for Addison and Springfield Oaks to the
low bidder, Protech Welding, in the amount of $14,250.00. Of this amount,
staff will be requesting reimbursement from the County Board of Commissioners
for the YAC's portion.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mr. Law to award the bid for the purchase
of the sound system for White Lake Oaks Clubhouse to the low bidder, Sound
Engineering, in the amount of $3,052.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. Vogt to award the bid for the purchase
of carpet for the Red Oaks Waterpark to the low bidder, Quality Floor
Covering, in the amount of $4,522.50.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. R. Kuhn to award the bid for the purchase
of a hopper trailer for Red Oaks to W. F. Miller in the amount of $3,772.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Vogt, supported by Mr. Law to award the bid for the entrance
paving at Independence Oaks to the low bidder, T & M Asphalt, in the amount
of $63,120.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mrs. Tomboulian to award the bid for the
parking lot paving at Springfield Oaks to the low bidder, Harabdian, in the
amount of $34,841.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mrs. Tomboulian to award the bid for
the irrigation system at Addison Oaks to the low bidder, Marc Dutton Irrigation,
in the amount of $13,671.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Lewis to award the bid for the
purchase of a steel sun shade structure with a plastic roof for Red Oaks
Waterpark to the low bidder, J. Johnson, in the amount of $49,912.94.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. Lewis to award the bid for the
purchase of parking lot lighting for Glen Oaks to the low bidder,
Luux, in the amount of $33,096.96.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. Vogt to award the bid for the purchase
of a used inflatable planetarium to the only bidder, Starlab, in the amount
of $6,000.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
RF.gnT.TTTT0N
Moved by Mr. R. Kuhn, supported by Mrs. Tomboulian to approve the
following resolution to declare July as Oakland County Recreation and
Parks month:
Oakland County Recreation and Parks Month
July, 1990
WHEREAS, the Oakland County Parks and Recreation Commission's mission is to
provide all residents of Oakland County with recreational, leisure, and learning
experiences, parks, open spaces, and facilities, resulting in a comprehensive
county park system that enhances quality of life; and
WHEREAS, the Oakland County Parks and Recreation Commission has provided
outstanding recreation for all of the residents of Oakland County for nearly 25
years; and
WHEREAS, the Oakland County Parks offer nine parks and golf courses
throughout Oakland County; and
WHEREAS, the parks system offers recreational opportunities ranging from
camping, boating, golfing, and picnicking to cross - country skiing and ice
fishing; and
WHEREAS, the parks system operates additional facilities including two
unique wave -action swimming pools, the country's first dome -covered driving
range, a nature center, an amphitheater, conference and banquet facilities, a
tennis complex; and
WHEREAS, there are many outreach programs for communities including mobile
recreation, school visits by parks naturalists, senior citizen events, services
to the disabled; and
WHEREAS, the people of Oakland County have established and approved a
one -quarter mill tax to acquire, preserve and develop parkland since 1966; and
WHEREAS, Michigan Govenor James J. Blanchard has declared the month of July
1990 as Michigan Recreation and Parks month;
NOW, THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation
Commission declares July as Oakland County Recreation and Parks month to
recognize the significant role parks and recreation plays in meeting residents'
needs, and in preserving and protecting county and state natural resources.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. R. Kuhn, supported by Mrs. Tomboulian to move into
Executive Session.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt,
Wint (10)
NAYS: (0)
Motion carried on a voice vote.
Meeting adjourned to Executive Session at 12:52 p.m.
Meeting reconvened at 1:12 p.m.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was
noted:
---"Walk Michigan" will take place at the Courthouse on July 19 from 11 a.m. -
2 p.m.
---There will be an Election Day get-together at White Lake Oaks on August 7,
at 8 p.m.
---The next Commission meeting is tentatively scheduled for July 18, at 9 a.m.
Mee Xng ad jo rned at 1:15 p.m.
Pecky D. Lewis, Jr.
Secretary
Sue DeMasellis
Recording Secretary