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HomeMy WebLinkAboutMinutes - 1990.03.07 - 38882OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 7. 1990 The meeting was called to order at 9:18 a.m. by Vice Chairman Jean Fox in the Commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt COMMISSION MEMBERS ABSENT: Chairman Lewis Wint, Fred Korzon ALSO PRESENT: Parks and Recreation Solid Waste Dept. Purchasing Resources Recycling Systems Central Michigan University APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Mike Thibodeau, Chief of Golf Cindi Neef, Account Clerk II Joseph Figa, Chief of Design & Development Janet Pung, Public Communications Officer Jackie McParlane, Recreation Supervisor Anne Hobart, Community Relations Coord. Marilyn Russell, Buyer Susan Drew Roger Coles Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes of the meeting of February 21, 1990, as written. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Fox (7) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mr. Law to approve the payment of Vouchers 2-176 through 2-292. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Fox (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, March 7, 1990) Manager Richard introduced Roger Coles from Central Michigan University. Mr. Coles will be the facilitator at the Commission's retreat in April. RFCYCT.TNG/CnMPnRTTNG PROGRAMS: Anne Hobart, Community Relations Coordinator for the County's Solid Waste Depart- ment, informed the Commission of the status of the County's search to find up to three sites for the proposed yard waste composting program. The County is willing to either buy or lease the sites; if leasing, the lease must be for a minimum of ten years. Ms. Hobart noted that a county park had been suggested as a possible site. Susan Drew, Resources Recycling Systems, gave a short slide presentation on yard waste recycling. The Commission concurred on the importance of this program, but expressed concern over possible misunderstanding by the public, especially during our millage cam- paign. Therefore, Commission determined to wait for the results of the County's Request for Site Proposals before offering a county park as a possible site. PRF.T.TMTNARY FTNANCTAT. RTATF.MFNT- Staff presented a preliminary financial statement showing projected revenues over expenditures for the year ending 1989. A final statement will be presented for approval after the audit has been completed. Moved by Mrs. Tomboulian, supported by Mr. Law to accept the Preliminary Financial Statement as of 12-31-89. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. PROPOSED LAND/PROPERTY PURCHASE POLICY: Staff requested approval of the finalized Land/Property Purchase Policy as directed by the Commission. Moved by Mr. R. Kuhn, supported by Mr. Vogt to approve the following Land/Property Purchase Policy: 1. The Parks and Recreation Commission will entertain an offer to purchase property, only after a certified appraisal is completed for their review. The Commission shall then have the option to approve an offer to purchase, or pursue other options as deemed appropriate. 2. Offers to purchase property, once approved by the Commission, will be presented to the seller or his/her agent by an undisclosed principal. 3. Any exceptions or changes to the above procedures must first be discussed and approved by the Commission. 3 - 2 (Commission Meeting, March 7, 1990) AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. BIDS: As per the information filed in the agenda, the following bids were approved: Moved by Mrs. Tomboulian, supported by Mr. Law to award the bid for 50,000 reprints of the 2-color general parks brochure to the low bidder, Dearborn Lithographic, in the amount of $7,286.00. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. G. Kuhn, supported by Mr. Law to approve the expenditure of $6,420.00 to Chris Keast for the printing of 75,000 millage infor- mation pamphlets. Commissioner Olsen reiterated the importance of saying "one time, one year only" whenever we mention the Orion Oaks millage, both verbally and in our written ma- terial. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Vogt, supported by Mr. G. Kuhn to award the bid for the purchase of 240,000 wood, imprinted golf tees for all the golf courses to the low bidder, Atlas Pen and Pencil, in the amount of $3,139.20. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Law, supported by Mrs. Tomboulian to split the bids for the purchase of golf cars and award the bid for the purchase of two Yamaha electric golf cars for White Lake Oaks to the low bidder, Bur- rington, in the amount of $5,500.00; plus award the bid for the purchase of five EZ-Go gas golf cars for Springfield Oaks, White Lake Oaks and Addison Oaks to the low bidder, Pifer, in the amount of $14,250.00. 3 - 3 (Commission Meeting, March 7, 1990) AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to approve the purchase and installation of hollow -core exterior metal doors for the Glen Oaks Clubhouse banquet room to Gamalski Building Specialties in the amount of $3,470.00. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Lewis, supported by Mr. G. Kuhn to approve the purchase of one Excel #320 Hustler mower with air scoop and broom for Groveland Oaks from the low bidder, W. F. Miller, in the amount of $15,252.00. A back-up Hustler mower from Addison Oaks will be transferred to Grove - land Oaks for use as a second mower. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Lewis, supported by Mr. Olsen to award the bid for the purchase of a Broyhill portable sprayer with boom and accessories for Independence Oaks to the low bidder, W. F. Miller, in the amount of $3,444.00. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to award the bid for the purchase of a 3-wheel 22hp Cushman truckster for the Springfield Oaks Golf Course from Lawn Equipment in the amount of $6,779.95. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. 3 - 4 (Commission Meeting, March 7, 1990) INDEPENDENCE TOWNSHIP SAFETY PATH PROGRAM: Chief of Design and Development Joe Figa noted that Independence Township is requesting the Commission participate in the township's safety path program by helping to pay for the construction of an 8 ft. wide concrete safety path from Clarkston Road north across the front of Independence Oaks to the park's entrance. The township also requested Commission consideration to extend the safety path, sometime in the future, north of the park's entrance across the entire park front along Sashabaw Road. The township receives a 1/4 mill to help pay for the path; however, much of the revenues raised from this millage are used to acquire easements. Staff was in favor of linking the park into the township's safety paths, noting it would connect the park to other important areas in the township, such as the Village of Clarkston, the township library, and the schools. Discussion followed on the width of the path, cost of the path that would extend across the park front north of the entrance, and whether or not it is advantageous for the park to be linked into the township's path program. Staff was directed to meet with the township to let the officials know the Commis- sion is willing to connect the path north to the park's entrance, but will not entertain a request now or in the future to pay for the construction of the path from the entrance north across the park along Sashabaw Road. Commissioner Law also requested the size of the path be reviewed and requested a copy of the written requirements. OAKLAND PARKS FOUNDATION: Executive Director Fran Greenebaum reviewed the Foundation's current and upcomping activities, including the "Protecting the Natural World" conference in April, the Foundation's annual dinner on May 2, and the fundraising benefit, Jesus Christ Superstar, at the Birmingham Theatre on May 18. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Assistant Manager Jon Kipke updated the Commission on the activities of the millage awareness campaign committee. ---A short video was shown on the newly -constructed addition to the Addison Oaks Conference Center. The next Commission meeting is scheduled for Wednesday, March 21, at 9 a.m. Meeting adjourned at 11:50 a.m. Peck4y D. �LewiJr. Karen Smith Secretary Recording Secretary 3 - 5