HomeMy WebLinkAboutMinutes - 1990.10.03 - 38887OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 3. 1990
The meeting was called to order at 9:10 a.m. by Chairman Lewis Wint in the Com-
mission Room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Fred Korzon, George Kuhn, Richard
Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt
COMMISSION MEMBERS ABSENT:
Secretary Pecky Lewis, Jr.
ALSO PRESENT:
Parks and Recreation
Oakland Co. Central Services
Tom Nell Bicycles
Fresh Air Society
Oakland Parks Foundation
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Mike Thibodeau, Chief of Parks
Joseph Figa, Chief, Design and Development
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant
Mary Zednik, Public Communications Aide
Susan Wells, Recreation Supervisor
Jim Dunleavy, Recreation Specialist
Kyle Roberts, Seasonal Program Specialist
Bev Lalone, Typist
Glen Dick, Director
Tom Nell, Owner
Sam Fisher, Executive Director
Jeff Metz, Ass't. Executive Director
Richard Komer, President
Fran Greenebaum, Executive Director
Jack Ward, Lake Orion
Rosalie Ward, Lake Orion
Moved by Mr. R. Kuhn, supported by Mrs. Fox to approve the minutes of
the meeting of September 5, 1990, as written.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Olsen, Wint (6)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Law to approve the payment of
Vouchers 8-444 through 8-445 and 9-1 through 9-325; the Interdepart-
mental Payment Register for the July charges paid in August; and the
Transfer Voucher Register for the August charges.
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(Commission Meeting, October 3, 1990)
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS, CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE, AND
ACTIVITIES REPORT:
Moved by Mr. G. Kuhn, supported by Mr. Olsen to accept the Statement
of Operations for the month ending August 31, 1990; the Capital Improve-
ment Projects Budget Update as of August 31, 1990; and the Activities
Report for August, 1990.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
PRESENTATIONS:
Tom Nells, from Tom Nells Bicycles, presented the Commission with a plaque dedi-
cated to Addison Oaks as a symbol of appreciation for staff's work in coordinating
the recent mountain bike race.
Also, Chairman Wint presented a plaque received from the Michigan Recreation and
Park Association in appreciation of the Commission's support of MRPA's scholarship
golf outing.
ORION OAKS SWIMMING POLICY:
Jack and Rosalie Ward, residents of Lake Orion, requested Commission consideration
to change the no swimming policy at Orion Oaks by modifying the "no swimming"
signs to read "dangerous swimming conditions --no diving." This would allow inter-
ested people to swim without requiring the Commission to be responsible in case
of an accident.
Staff responded that the no swimming policy had been set to concur with Risk
Management's recommendations to allow swimming only in designated areas and only
when a lifeguard is on duty.
Commission concurred with staff's recommendation to continue with the no swimming
policy. Staff was also directed to have Risk Management review our policy on which
activities we allow and/or prohibit, and the rationale behind those decisions.
PEBBLE CREEK DRAIN PROJECT - GLEN OAKS:
Bids for the construction of the Pebble Creek Drain Project were scheduled for
September 25. However, the Oakland County Drain Commission has been advised that
residents adjacent to and downstream of the proposed facility have requested the
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(Commission Meeting, October 3, 1990)
Department of Natural Resources hold a public hearing before issuing a permit for
this project. That public hearing will be scheduled sometime in late October,
and pending a favorable hearing, a permit will be issued in late November.
The Oakland County Drain Commission contacted our staff with the information that
construction could not begin on the golf course until the permit is received.
Because of the construction deadline required for the golf course, staff recom-
mended to the Drain Commission that the project be delayed until the fall of 1991.
Therefore, the Oakland County Drain Commission staff cancelled the bids for this
project until after the DNR permit is received.
CAMP TAMARACK!
Officials from the Fresh Air Society gave background information on Camp Tamarack,
a 1500-acre facility located in Groveland Township.
They have met with our staff regarding the possibility of cooperative programming,
which would service the groups we have no facilities for at the present time by
placing them at Camp Tamarack during the Camp's under-utilized times.
Commission expressed concerns about joint programming, leasing facilities other
than our own, and voter reaction to this proposal just after the defeat of the
Orion Oaks millage.
Commission concurred with staff's recommendation to tour the facility, preferably
the first Commission meeting in November. Also, staff will provide the names
of any contact persons we have that Camp Tamarack may wish to have.
BIDS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. R. Kuhn, supported by Mrs. Fox to award the contract to
repair one of the two boilers at the Addison Oaks Conference Center
to Service Plumbing and Heating in the amount of $9,971.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Tomboulian, Vogt, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Vogt, supported by Mrs. Tomboulian to award the bid for
the purchase of a Sterling fin -tube radiant heating system for the Tech-
nical Support building addition to the low bidder, Hodges Supply, in
the amount of $5,900.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, October 3, 1990)
Moved by Mrs. Tomboulian, supported by Mrs. Fox to award°the bid for
the purchase of a 10-ton air conditioning unit for the Technical Support
and Mobile Recreation office area in the Technical Support building
to the low bidder, Outwater Trane, in the amount of $7,294.00
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mrs. Tomboulian to reject all bids
for the contract to install the replacement windows at the Independence
Oaks supervisor's residence and to rebid the project.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mrs. Fox to amend the contract with
Warren Brothers Trucking for hauling wood chips and topsoil to the parks
and golf courses. The original contract of $7,000 will include an addi-
tional $1,133.50, for a new contract total of $8,133.50.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
MICHIGAN EQUITY GRANT - ADDISON OAKS CONFERENCE CENTER:
The Oakland Parks Foundation has received an application for a grant through the
Michigan Equity Grant program, which provides funding for cities, villages, and
townships to renovate regional facilities.
The Oakland Parks Foundation has contacted Addison Township to see if they would
be willing to accept a grant for the renovation of the Addison Oaks Conference
Center. Once the grant is received, the township would turn the grant over to
the Foundation, who in turn would give it to the Parks Commission.
At their board meeting on Monday, October 1, Addison Township approved a reso-
lution to accept the $100,000 grant, contingent upon a formal agreement with the
Parks Commission.
Commission discussed concerns about historical preservation restrictions, con-
struction quality control, and possible problems with using the township as a
sponsor for this grant.
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(Commission Meeting, October 3, 1990)
Moved by Mrs. Tomboulian, supported by Mrs. Fox to approve the following
resolution:
WHEREAS, the Oakland Parks Foundation has been notified by the
Michigan Department of Commerce that applications for the cost sharing
Michigan Equity Program may be submitted by November 1, 1990; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified the improvement to the Addison Oaks Conference Center in
the 1990-1991 Capital Improvement Projects Budget; and
WHEREAS, only cities, townships, and villages may apply for a
Michigan Equity Grant; and
WHEREAS, Addison Township has offered to submit an application
for the improvements to the Addison Oaks Conference Center on behalf
of the Oakland Parks Foundation and the Oakland County Parks and Recre-
ation Commission; and
WHEREAS, the Oakland County Parks and Recreation Commission intends
to improve the Addison Oaks Conference Center in keeping with the his-
torical character of the building.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant
applications with the appropriate matching funds to be designated from
the one -quarter mill, 1990-1991 Capital Improvement Projects Budget.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND PARKS FOUNDATION:
Executive Director Fran Greenebaum updated the Commission on the Foundation's
activities.
CAMP FRANKT.TN
Moved by Mr. Olsen, supported by Mr. R. Kuhn not to make an offer to
purchase Camp Franklin.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
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The meeting was adjourned to Executive Session at 11:15 a.m.
Meeting re -convened at 11:22 a.m.
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(Commission Meeting, October 3, 1990)
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Commissioners reviewed a letter received from a disgruntled golfer.
---Updated the Commissioners on the status of the leaf storage project at Orion
Oaks.
---Staff reviewed the park district legislation being proposed by the state that
would allow the formation of park districts throughout the state. These park
districts would be without political ties and would have up to seven elected board
seats. Commission will be updated on the status of this legislation and any pos-
sible repercussions it may have on the Commission.
---The Finance Committee of the Oakland County Board of Commissioners requested
feedback on the Parks Commission's reaction to a resolution being introduced to
remove cigarette vending machines from all County -owned facilities. Also men-
tioned was the possibility of including a ban on alcohol.
Discussion followed.
Moved by Mr. Law, supported by Mr. R. Kuhn to support the Oakland County
Board of Commission's proposal to ban cigarette vending machines from
all County -owned facilities, but not to extend support on a possible
ban on alcohol.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Tomboulian, Vogt, Wint, Fox, Korzon (8)
NAYS: Olsen (1)
A sufficient majority having voted therefor, the motion carried.
The next Commission meeting will be Tuesday, October 23, at 9 a.m. to review the
budget. The next regular meeting will be Wednesday, October 24, at 9 a.m. and
will include final budget review, if needed.
Meeti g adjourned at 12:18 p.m.
1�ecky D. z1lis, r.
Secretary
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Karen Smith
Recording Secretary
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