HomeMy WebLinkAboutMinutes - 1990.10.23 - 38888OAKLAND COUNTY PARKS AND RECREATION COMMISSION
MEETING AND BUDGET REVIEW
October 23, 1990
The meeting and budget review was called to order at 9:20 a.m. by Chairman Wint
in the commission room of the Parks and Recreation Commission's administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Korzon, George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian
COMMISSION MEMBERS ABSENT:
Richard Vogt
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant
Daniel Stencil, Chief of Parks
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Oakland University Robert Razzano, Student
Mike Christensen, Student
Kathleen Spencer, Student
The students from Oakland University introduced themselves and announced their
purpose was to observe, as part of their Human Resources and Development class,
a public meeting and the interactions between the members.
APPROVAL OF MINUTES:
Moved by Mr. Lewis, supported by Mr. G. Kuhn to approve the minutes
of the meeting of October 3, 1990, as written.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Korzon to approve the payment
of Vouchers 10-1 through 10-244; the Interdepartmental Payment Register
for the August payments paid in September; and the Oak Management, Inc.,
credits for the third quarter of 1990.
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(Commission Meeting and Budget Review, October 23, 1990)
ROLL CALL VOTE:
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
AMENDMENT TO THE 1990 OPERATING BUDGET:
Due to the unbudgeted increases in Salaries, Grounds Maintenance, Special Events,
and Court supplies at the Waterford Oaks Court Games Complex, staff requested
a transfer of $7,365 from the Operating Budget Contingency to the Court Games
Complex.
This transfer will comply with the Commission's 1990 General Appropriations Act
and will not affect the total 1990 Operating Budget, which will remain at $8,297,685.
Moved by Mrs. Fox, supported by Mr. Olsen to approve a transfer of $7,365
from the Operating Budget Contingency account of the 1990 Operating
Budget to the Waterford Oaks Court Games Complex in order to comply
with the Commission's 1990 General Appropriations Act.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS, CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE, AND
ACTIVITIES REPORT:
Moved by Mr. Olsen, supported by Mr. Law to receive the Revised State-
ment of Operations as of September 30, 1990; the Revised 1990 Capital
Improvement Projects Budget Update as of August 31, 1990; and the
Activities Report for September, 1990.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. R. Kuhn, supported by Mr. Korzon to award the bid for the
purchase of a lift station for the Technical Support building addition
to the low bidder, Kennedy Industries, in the amount of $8,910.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting and Budget Review, October 23, 1990)
Moved by Mr. Lewis, supported by Mr. Law to approve the contract for
the fairway sprinkler system automation at White Lake Oaks and Glen
Oaks, plus pumphouse improvements at Glen Oaks, to the low bidder,
Sprinkler Services, in the amount of $376,000. A 5% contingency of
$18,800 was also approved, for a total budgeted amount of $394,800.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (7)
NAYS: R. Kuhn, Fox (2)
A sufficient majority having voted therefor, the motion carried.
ROOKERY UPDATE:
Staff is working with Pat Campbell from Corporation Counsel to write Request For
Proposals for appraisals on the Lyon Township property.
Cost for this appraisal, expected to range between $8,000 and $15,000, will be
requested for reimbursement through the grant received to purchase this property.
The developer still holds the option on the property until February. It may be
possible to buy his option, but the developer would require the purchase of his
plans also, at an approximate cost of $500,000. Those plans would include the
wetlands permit and the golf course plans.
Commission considered purchasing the option a viable course of action, if it is
the only way to purchase the property. Also considered was the possibility of
having those plans amended, if obtained.
ORION OAKS HUNTING:
Staff distributed letters received from local residents near Orion Oaks expressing
their concerns about the hunting policy at the park.
Because of a deed restriction on the property when it was purchased from the state,
hunting must be allowed until the property is developed --a permanent structure
with regular programming. Hunting is prohibited in all of the other county parks.
Staff received permission from the Department of Natural Resources to prohibit
firearms hunting; however, archery hunting and trapping are still allowed.
Cliff Johnson, local DNR officer, has been in contact with staff and feels there
is not a safety problem for the following reasons: 1) The fence would deflect
any errant shot; 2) Most archery shots are projected downward, because they are
shot from a tree stand and because deer are short; and 3) Deer would not be in
the proximity of the children/people at the school anyway.
Discussion followed on the different courses of action to be taken on this issue
including forwarding the letters and petitions we have received to the Department
of Natural Resources; requesting the DNR approve the posting of "safety zone"
signs 450 feet from any occupied dwelling; contacting Risk Management to ensure
the county is protected in case of an accident; contacting Orion Township Supervisor
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(Commission Meeting and Budget Review, October 23, 1990)
JoAnn Van Tassel to solicit her support of our actions on this issue; and draft
a letter to those people who have sent letters and petitions to us informing them
of our actions.
Moved by Mr. Olsen, supported by Mrs. Tomboulian to direct staff to
draft a letter for Chairman Wint's signature to be sent to those people
who have sent letters and/or petitions expressing their concerns about
the hunting policy at Orion Oaks and inform them of the Commission's
actions and of what is being proposed.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
ALCOHOL POLICY:
The General Government Committee of the Oakland County Board of Commissioners
has informed us of a resolution being introduced to ban the possession and sale
of alcohol at county -owned or operated facilities.
Moved by Mr. Olsen, supported by Mr. Korzon to report back to the General
Government Committee of the Oakland County Board of Commissioners that
the present alcohol policy in the Oakland County parks is adequate,
and the Oakland County Parks and Recreation Commission is opposed to
any change in that policy.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
Commission meeting adjourned for lunch at 12:15 p.m.
Meeting reconvened at 12:25 p.m.
1991 PROPOSED BUDGET:
Manager Richard said the proposed revenue budget is $10,360,890, an increase of
4.8% over the estimated actual for 1990. Of this amount, $4,459,290 will come
from fees and charges, and the balance of $5,901,600 will come from the millage
and interest on investments.
The proposed operating budget for 1991 is $8,596,222, an increase of 7% over the
1990 adjusted budget year. Major areas of increase are: Full-time Salaries and
Fringe Benefits, both up 4.5% in accordance with the county executive's recommen-
dation.
The remaining balance of the revenues, after the $8,596,222 for operations, is
for new operating equipment and capital development. The amount of $500,000 has
been reserved for operating equipment, of which $350,000 is for major replace-
ment of mowers and trucks. Estimated new funds for capital development for 1991
is $1,897,118.
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(Commission Meeting and Budget Review, October 23, 1990)
Fees and Charges:
Staff reviewed the proposed changes in the fees and charges for 1991. All of
the fees and charges recommended by staff were approved, except for the following
as acted upon.
Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to set the youth and
resident seniors rates for 18 holes of golf at Springfield Oaks, Glen
Oaks, and White Lake Oaks at $8.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn (2)
NAYS: Fox, Lewis, Olsen, Tomboulian, Wint (5)
A sufficient majority not having voted therefor, the motion failed.
Moved by Mr. Olsen, supported by Mr. Lewis to leave the rate for the
entrance fee at the waterparks at $6 for residents, but establish a
non-resident rate of $7. Signs at the waterparks will read: Fee--$7;
Oakland County residents, $6.
AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
Commissioner Olsen requested rate comparison information on the fees for our Mobile
Recreation buses and for local charter bus companies.
Personnel:
Staff recommended the deletion of a Groundskeeper II position at Independence
Oaks because there is not enough work to justify continued funding.
Also, the Park Supervisor - Pro Shops position was recommended for deletion, as
the responsibilities will be assumed by the Chief of Golf Course Operations.
One full-time Chief of Recreation was requested as part of the re -organization
of the administration section.
One part-time Recreation Specialist was requested to be upgraded to full-time.
One full-time Accountant I position was requested to assume the increasingly time-
consuming lower level professional accounting responsibilities by the Accountant
III.
One part-time eligible Public Communications Assistant was requested to accommodate
the planned increased work load of the Public Communications section.
The Capital Improvement Projects Budget will be reviewed at the next Commission
meeting, which is scheduled for Wednesday, November 7 at 9 a.m. at Camp Tamarack.
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(Commission Meeting and Budget Review, October 23, 1990)
Final approval of the budget will be at the Commission meeting on Wednesday,
December 5. In accordance with state law, a public hearing will be held prior
to the budget's formal approval that morning.
The meeting was adjourned at 1:38 p.m.
L
Pecky Lewk—Jr—.
Secretary
Karen Smith
Recording Secretary
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