HomeMy WebLinkAboutMinutes - 1990.09.05 - 38889OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 5, 1990
The meeting was called to order at 9:15 a.m. by Chairman Wint in the main lodge
at Camp Franklin in Lake Orion.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Secretary Pecky Lewis, Jr., Fred Korzon, George Kuhn, Richard
Kuhn, Jr., John Olsen, Alice Tomboulian, Richard Vogt
COMMISSION MEMBERS ABSENT:
Vice Chairman Jean Fox, Thomas Law
ALSO PRESENT:
Parks and Recreation
Oakland Co. Drain Commission
Oakland Co. Board of Commissioners
Lake Orion Lions Club
Camp Franklin/Wright Settlement
Orion Township Parks & Rec.
Oakland Parks Foundation
Observer -Eccentric Newspapers
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Joseph Figa, Chief, Design and Development
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Frank Trionfi, Chief, Admin. Services
Cindi Neef, Account Clerk
Jackie McParlane, Recreation Supervisor
Glen Yrjanainen, Engineer
Nancy McConnell, Vice Chairman
Al Kassin
Craig Hartges, Camp Manager
Mark Vagi, Director
Fran Greenebaum, Executive Director
Pat Murphy, Reporter
Tony Rothschild
Moved by Mr. G. Kuhn, supported by Mr. Olsen to approve the minutes
of the meeting of August 1, 1990, with the following correction: Com-
missioner Richard Kuhn, Jr. should be listed as present; and the minutes
of the meeting of August 15, 1990, with the following correction: Commis-
sioner Richard Vogt should be listed as present.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Korzon to approve the payment
of Vouchers 8-1 through 8-443; the Interdepartmental Payment Register
for the June charges paid in July; and the Transfer Voucher Register
for the July charges.
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(Commission Meeting, September 5, 1990)
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
1990 OPERATING BUDGET AMENDMENT:
Because of a planned capital improvement project that must be designated as a
maintenance project at Glen Oaks and an unanticipated cost to replace concrete
curbing on John R Road at Red Oaks, staff requested a transfer of $13,025, plus
a $650 contingency if needed, to Glen Oaks and $1,190 to Red Oaks; the total of
$15,575 will come from the Operating Budget contingency.
Staff also requested a transfer of $17,661 from the Technical Support budget to
the Springfield Oaks Golf Course budget to cover 1/2 the salary and fringe bene-
fits of a full-time position being split between the two budget centers.
These changes will comply with the Commission's 1990 General Appropriations
Act and will not affect the total 1990 Operating Budget, which will remain at
$8,297,685.
Moved by Mrs. Tomboulian, supported by Mr. G. Kuhn to approve a transfer
of $15,575 from the Operating Contingency account of the 1990 Operating
Budget; $13,675 to the Glen Oaks Golf Course and $1,190 to Red Oaks.
An additional transfer of $17,661 from Technical Support to Springfield
Oaks Golf Course was also approved. These transfers will comply with
the Commission's 1990 General Appropriations Act.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS, CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE, AND
ACTIVITIES REPORT:
Moved by Mr. Lewis, supported by Mr. R. Kuhn to accept the Statement
of Operations for the month ending July 31, 1990; Capital Improvement
Projects budget as of July 31, 1990; and the Activities Report for the
month of July, 1990.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
PEBBLE CREEK DRAIN RIGHT-OF-WAY UPDATE - GLEN OAKS GOLF COURSE:
Glen Yrjanainen, Oakland County Drain Commission Engineer, updated the Commis-
sion on the status of the Pebble Creek Drain Right -of -Way, including the Drain
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(Commission Meeting, September 5, 1990)
Commission's difficulties
Resources and the easemen
If these are not obtained
Commission will be unable
pleted before winter; the
The Drain Commission will
on the project status.
BID:
in receiving the permit from the Department of Natural
is from residents downstream from the golf course.
in time for the project to begin October 1, the Drain
to guarantee the work on the golf course will be com-
refore, the project will have to be delayed for one year.
update and advise the Commission within the next month
As per the information filed in the agenda, the following bid was approved:
Moved by Mrs. Tomboulian, supported by Mr. Korzon to award the bid for
the restoration of the milkhouse at Addison Oaks to the low bidder,
LBR Enterprises, in the amount of $26,900, plus a $1,500 contingency,
for a total budgeted amount of $28,400. Of the total, $20,000 will
come from the Capital Improvement Projects Budget, $6,000 from the Oak-
land Parks Foundation, and $2,400 will be transferred from the Capital
Improvement Projects Budget contingency.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Olsen, Tomboulian, Vogt, Wint, Korzon (7)
NAYS: Lewis (1)
A sufficient majority having voted therefor, the motion carried.
MICHIGAN NATURAL RESOURCES TRUST FUND GRANTS:
Staff received correspondence from the Department of Natural Resources notifying
us that the Commission is the recipient of three grants: Addison Oaks Acquisition;
Orion Oaks Beach Development; and Lyon Rookery Acquisition.
Moved by Mr. Olsen, supported by Mr. G. Kuhn to accept two Michigan
Natural Resources Trust Fund grants as follows: $410,000 to acquire
139 acres adjacent to Addison Oaks; $1,500,000 for potential acquisi-
tion of 768 acres in Lyon Township, and to authorize staff to proceed
with the projects agreements through the appropriate committees and
the Oakland County Board of Commissioners.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint, G. Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PAVING ADDITION - INDEPENDENCE OAKS:
Staff requested Commission approval to amend the paving contract with T & M Asphalt
to add the paving of approximately 4,100 square feet of unpaved trails between
the boathouse and Twin Chimneys shelter at Independence Oaks.
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(Commission Meeting, September 5, 1990)
Cost for the additional paving, including excavation, grading, and compaction,
is $5,750. New contract total for the paving at Independence Oaks will be
$65,870.
Moved by Mr. Vogt, supported by Mr. R. Kuhn to amend the contract with
T & M Asphalt to include an additional 4,100 square feet of trails be-
tween the boathouse and Twin Chimneys shelter at Independence Oaks in
the amount of $5,750.
AYES: G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
MAINTENANCE BUILDING - WHITE LAKE OAKS:
Staff requested Commission approval to amend the contract with Usztan for the
following changes to the White Lake Oaks Maintenance Building project beyond the
scope of the original contract:
1. A sewer separator required by the township, which consisted
of a holding tank, pump, and extra plumbing.
2. Removal of existing metal siding on existing building and
replacement with T-111, including staining.
Approximately $2,300 is available in the project's contingency; the balance will
come from the Capital Improvement Projects contingency.
Moved by Mr. Vogt, supported by Mrs. Tomboulian to amend the contract
with Usztan for the maintenance building at White Lake Oaks to include
the sewer separator, and removal of the metal siding on the existing
building and add T-111 replacement siding. Total of the contract amend-
ment will be $9,815.
AYES: G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
ORION OAKS LEAF STORAGE PROPOSAL:
Oakland County had originally proposed to have leaf compost sites available for
Oakland County municipalities. Various events have caused a delay in the imple-
mentation of the program, and residents now have no facilities for their use.
Therefore, Oakland County Department of Solid Waste Management has proposed a
leaf storage project be conducted at Orion Oaks for leaves collected for a ten -
week period in the fall of 1990 and to be removed from the site during the fall
of 1991 as the permanent sites are open for operation.
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(Commission Meeting, September 5, 1990)
The Department of Solid Waste Management has also proposed to pay for all neces-
sary site improvements and for the salary of the Parks employee needed at the
site.
Any small quantities of inappropriate material brought to the site will be de-
posited in an open top container to be provided on location. Larger quantities
of material dropped at the site will be removed by hauler on a case -to -case basis.
Staff noted that the park area to be used is approximately 600 yards into the
park -- off into the central meadow.
Orion Township Supervisor JoAnn Van Tassel is aware of the proposal and is sup-
portive.
Moved by Mr. G. Kuhn, supported by Mrs. Tomboulian to approve a proposal
from the Oakland County Department of Solid Waste Management to participate
in a leaf storage plan at Orion Oaks, contingent upon a contract agreement
for the specified time.
ROLL CALL VOTE:
AYES: Lewis, Olsen, Tomboulian, Vogt, Wint, G. Kuhn, R. Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Commission urged the Department of Solid Waste Management to present this infor-
mation to the local residents and general public promptly and in a positive manner
in order to avoid any misunderstandings about the project. The Commission does
not want the local residents to think that, since the Orion Oaks millage was de-
feated, the park will be used as a dumping ground.
Staff will contact Supervisor Van Tassel today and inform her of the Commission's
decision to participate in this program.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Copies of correspondence to staff and the Orion Oaks neighbors on trapping
and archery hunting at Orion Oaks were reviewed.
Commission expressed concern with trapping and directed staff to make every effort
to have all trappers register with the office and ensure they follow all the state
hunting rules and regulations.
---Staff met with County Commissioners Ruth Johnson and Richard Kuhn, Jr., along
with Oxford Township Supervisor Rose Ann MacGuire, to discuss the Department of
Natural Resource's interest in an off -road vehicle park in southeast Michigan,
possibly at the Oxford Mining quarry in Oxford.
Staff will respond to the DNR's inquiry, noting the Commission is not providing
funds for the development of any ORV programs plus the local communities' opposi-
tion to them. The letter will also include a comment on the Commission's experi-
ences with ORV's at Orion Oaks.
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(Commission Meeting, September 5, 1990)
CAMP FRANKLIN:
Chairman Wint announced that Recreation Supervisor Jackie McParlane has been ac-
cepted into medical school at Michigan State University and will be leaving the
Commission's employ on September 7.
In preparing for the Camp Franklin proposal, Jackie reviewed her concerns for
the Commission's continued interest in both the development of the Orion Oaks
property and the services to the groups who were prior targets for Orion Oaks.
Jackie noted that Camp Franklin is a 92-acre facility proposed for Commission
consideration to purchase in order to develop a program to serve those groups
targeted for Orion Oaks, but on a smaller scale.
Meeting adjourned to a tour of the Camp Franklin facilities at 11:08 a.m.
Next eting illbe Wednesday, September 19, at 9 a.m.
L%f
Pecky D.Lewis, Jr.
Secretary
c_-
Karen Smith
Recording Secretary
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