HomeMy WebLinkAboutMinutes - 1991.12.04 - 38896OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 4, 1991
The meeting was called to order at 9:21 a.m. by Chairman Wint in the commission
room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint,
Korzon, George Kuhn,
Richard Vogt
ALSO PRESENT:
Parks and Recreation
Volunteer
Central Services
Carlisle Associates
DDB Needham, Inc.
Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian,
Detroit Tiger Alumni Association
Dept. of Natural Resources
SPECIAL ACKNOWLEDGEMENTS:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Joe Figa, Chief of Design & Development
Janet Pung, Public Communications Officer
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant III
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Sue Wells, Chief of Recreation
Sandy DeVonce, Recreation Specialist
Ray Delasko, Park Supervisor
Mike Willhite, Gr. Equipment Mechanic
Pat Langlois
Lloyd Hampton, Director
R. Donald Wortman, Vice President
Emily Palacios, Assistant Planner
Dee Marx, Account Executive
Stacy Chichester, Intern
Scott Nichol
Tim Payne, Wildlife Biologist
The Commission presented a plaque to Scott Nichol of the Detroit Tiger Alumni
Association in recognition and thanks for the Association's participation in co-
sponsoring the eight baseball clinics held throughout this past summer in the
parks.
The Commission also presented a plaque to Pat Langlois, volunteer with the Parks'
wheelchair basketball team, in recognition of her efforts in coordinating the
wheelchair basketball league over the past several years.
APPROVAL OF SYNOPSIS:
A regular Commission meeting was held on Wednesday, November 20, 1991; however,
because there was not a quorum present, no official business was transacted.
Instead, the Commission reviewed the agenda and recommended the following items
be approved at the next regular meeting:
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(Commission Meeting, December 4, 1991)
Approval of Minutes of the meeting of November 6, 1991, as written.
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Approval of Minutes of the Budget Review Meeting of *Gvember-6, 1991, as written.
Approval of Payments: Vouchers 11-1 through 11-188.
Receive the Activities Report for the month of October, 1991.
Amendment to the 1991 Operating Budget: Staff requested Commission approval to
transfer $65,000 from the 1991 Operating Budget Contingency to the Red Oaks Water -
park expense budget.
This transfer is required in accordance with the Commission's 1991 General Appro-
priation Act, which incorporates the Uniform Local Budgeting Act, and will cover
additional expenditures of $25,000 for the initial backbill payment to Detroit
Edison, $15,000 adjusted actual for utilities, and $25,000 for unbudgeted part-
time salaries and fringe benefits.
Grant Resolution: Staff recommended approval of the following resolution to ex-
tend the grant for the Rookery Acquisition for another year:
WHEREAS, the Oakland County Parks and Recreation Commission has
been notified by the Department of Natural Resources that the grant
agreement for the Lyon Rookery Acquisition MNTRF 89-003 will expire
on December 31, 1991; and
WHEREAS, an extension period is available for situations where
delay in closing is beyond the control of the grantee; and
WHEREAS, the Lyon Rookery acquisition meets identified and estab-
lished priorities for acquisition and development within the adopted
Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission has
appropriated matching funds and is actively pursuing this acquisition;
thereby meeting the criteria for the extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommend amending the grant with the appropriate
extension.
Addison Oaks Conference Center Ventilation System Bid Approval: Bids were re-
ceived for the purchase and installation of a cooking ventilation system for the
kitchen at the Addison Oaks Conference Center.
Commission concurred with staff's recommendation to award the contract to the
sole qualified bidder, Premium Air Systems, in the amount of $26,155.
Chipping Green - Glen Oaks Golf Course: In conjunction with recommendations from
Risk Management, staff suggested removing the chipping green at the Glen Oaks
Golf Course when the parking lot expansion begins.
Commission recommended removing the chipping green from its present location and
constructing a smaller one at the far east portion of the site.
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(Commission Meeting, December 4, 1991)
Receive Manager's Report:
---In addition to the cost breakdown of the funds expended at Addison Oaks, staff
distributed information from Industrial Appraisal Company on the Addison Oaks
Conference Center.
---The MRPA Annual Conference is scheduled in Grand Rapids on February 9-12,
1992. Those Commissioners planning to attend should contact Karen Smith as soon
as possible.
---The Addison Oaks master plan work session originally scheduled for Thursday,
December 5, at 7 p.m. has been changed to Tuesday, December 10, 6:30 p.m., at
the Addison Oaks Conference Center.
The next Commission meeting will be Wednesday, December 4, at 9 a.m.
Meeting was followed by an overview of the Parks' new maintenance scheduling
system and proposed office automation system, then a tour of the new computer
services center.
Moved by Mr. Korzon, supported by Mr. G. Kuhn to approve the synopsis
and all of the recommendations made at the meeting of November 20, 1991,
as written.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, Law, Olsen, Wint, Fox (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Law, supported by Mrs. Fox to approve the payment of
Vouchers 11-189 through 11-276.
In response to an inquiry on Voucher 11-262, staff noted that a breakdown of the
expenses on that voucher will be included in the Manager's Report for the next
Commission meeting.
ROLL CALL VOTE:
AYES: G. Kuhn, Law, Olsen, Tomboulian, Wint, Fox, Korzon (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS AND CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
Moved by Mr. R. Kuhn, supported by Mrs. Tomboulian to receive the State-
ment of Operations for the month ending 10-31-91 and the Capital Improve-
ment Projects Budget Update as of 10-31-91.
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(Commission Meeting, December 4, 1991)
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
1992 OPERATING AND CAPITAL IMPROVEMENT PROJECTS BUDGETS:
Moved by Mr. Korzon, supported by Mr. Lewis to approve the resolution
adopting the Parks and Recreation Commission's 1992 Appropriations Act
incorporating the 1992 Operating Budget and to approve the adoption
of the Commission's 1992 Capital Improvement Projects Budget.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Olsen, Tomboulian, Wint, Fox, Korzon, G. Kuhn (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
RECREATION MASTER PLAN:
Consultants from Carlisle Associates reviewed the rough draft of the revised Rec-
reation Master Plan, which must be submitted every five years to the Department
of Natural Resources in order for the Commission to be eligible to apply for grant
funding.
Commissioners made several suggestions for changes and additions. Commissioners
will review the document for any other additional changes, with approval of the
plan scheduled for the Commission's January 15, 1992 meeting.
WELL REPLACEMENT - INDEPENDENCE OAKS:
Moved by Mr. R. Kuhn, supported by Mr. Vogt to approve the expenditure
of $3,594.29 to 0. 0. Corsaut, Inc. for the installation of a 4" replace-
ment well at the boathouse/beach facility at Independence Oaks.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
SNOW GROOMER - INDEPENDENCE OAKS:
Moved by Mr. Lewis, supported by Mrs. Tomboulian to approve the purchase
of a reconditioned Excel Snow Track 440 cross-country ski trail groomer
for Independence Oaks from W. F. Miller Company in the amount of $30,000.
Commission requested staff ensure the figures used to count the cross-country
skiers at the parks, which will be sent to the DNR in the Recreation Master Plan,
reflect a more accurate count.
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(Commission Meeting, December 4, 1991)
ROLL CALL VOTE:
AYES: Lewis, Olsen, Tomboulian, Vogt, Wint, Fox, Korzon, R. Kuhn (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
DEER HERD - ADDISON OAKS:
Chief of Parks Dan Stencil showed slides of deer seen at Addison Oaks and some
of the plant destruction occurring around the park because of the overpopulation
of deer.
DNR Wildlife Biologist Tim Payne informed the Commission of the consequences that
can be expected if the herd is not reduced from its present estimated size of
100 - 150 to a more manageable size of approximately 25 - 40. Mr. Payne recom-
mended a program be implemented to reduce the herd.
Commission concurred that action must be taken now and discussed possible
activities recommended by DNR and staff.
Moved by Mrs. Tomboulian, supported by Mrs. Fox to authorize staff to
work with the Department of Natural Resources to devise a 3-year program
to reduce the deer herd at Addison Oaks to approximately 40 by using
a range of activities as recommended by DNR. This is in an effort to
prevent environmental damage and to promote good conservation.
Staff will also work with the DNR to start the first step with
an experimental block permit issued to harvest 20-30 antlerless deer
by park staff only at Addison Oaks by January 1, 1992. Harvested deer
will be donated to charitable organizations as recommended by the DNR.
This program will be reassessed during its third year.
AYES: Fox, Lewis, Olsen, Tomboulian, Vogt, Wint (6)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
The next Commission Meeting will be Wednesday, January 15, at 9 a.m.
The meeting was adjourned at 12:08 p.m.
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Pecky I�ew , Jr. Karen Smith
Secretary Recording Secretary
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