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HomeMy WebLinkAboutMinutes - 1991.02.20 - 38900OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 20, 1991 The meeting was called to order at 9:08 a.m. by Vice Chairman Fox in the Commis- sion Room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred Korzon, George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Richard Vogt COMMISSION MEMBERS ABSENT: Chairman Lewis Wint, Alice Tomboulian ALSO PRESENT: Parks and Recreation Ralph Richard, Manager Jon Kipke, Assistant Manager Joe Figa, Chief of Design and Development Dan Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Sheila Cox, Accountant Frank Trionfi, Chief, Admin. Services Jim Dunleavy, Recreation Specialist Susan DeMaggio, Public Comm. Assistant The Ski Company Dave Czerwinski, President Keith Ketterer PRESENTATION: Vice Chairman Fox and Chief of Parks Dan Stencil reviewed the special events The Ski Company has co -sponsored with the Parks Commission plus the donation of 100 sets of skis The Ski Company made to us. A plaque was presented to Messrs. Czerwinski and Ketterer in appreciation for the dedication and support of the Parks' winter recreation ski program. SLIDE PRESENTATION: The Parks' slide program, recently revised for the 1991 season and the Commis- sion's 25th anniversary, was presented. The Commission complimented staff on the program. APPROVAL OF MINUTES: Moved by Mr. G. Kuhn, supported by Mr. Olsen to approve the minutes of the meeting of February 6, 1991, as written. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen (6) NAYS: (0) Motion carried on a voice vote. 3 - 1 (Commission Meeting, February 20, 1991) APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the payment of Vouchers 2-1 through 2-175 and the Transfer Voucher Register for the January charges. ROLL CALL VOTE: AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Fox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE AND ACTIVITIES REPORT: Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to accept the Capital Improvement Projects Budget Update as of 12-31-90 and the Activities Report for January, 1991. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen (6) NAYS: (0) Motion carried on a voice vote. COMMUNITY ASSISTANCE PROGRAM: Mobile Recreation Specialist Jim Dunleavy submitted a history of the Commission's Community Assistance Program for Mobile Recreation with a request for the Commis- sion to approve an appropriation of $20,000 for the 1991 program. Assistant Manager Jon Kipke noted that this allocation of funds is used in Mobile Recreation during the summer to target those communities who may not have the financial means necessary to use the Mobile Recreation units. Commissioner Olsen commented that the southern Oakland County communities feel the Mobile Recreation program is the one thing above all others that we provide for them and is, therefore, very important. Moved by Mr. Olsen, supported by Mr. Korzon to approve the appropriation of $20,000 for the 1991 Mobile Recreation Community Assistance Program. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen (6) NAYS: (0) Motion carried on a voice vote. 1991 TRAVELING MUSIC SHOW: Assistant Manager Jon Kipke reviewed the proposal for the 1991 traveling music show and requested Commission approval to award the contract to Yessian Music in the amount of $17,500. 3 - 2 (Commission Meeting, February 20, 1991) The music show will have a new production for 1991, but will also perform last year's show at selected events. Moved by Mr. Korzon, supported by Mr. R. Kuhn to award the contract to produce the traveling music show for Mobile Recreation to Yessian Music in the amount of $17,500. Concern was expressed over the need to produce a new show every year; staff will evaluate the significance of the new show during this summer's program. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Vogt (6) NAYS: Olsen (1) Motion carried on a voice vote. BIDS: As per the information filed in the agenda, the following bids were approved: Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to approve the purchase of the following items as reviewed and recommended by staff and Pur- chasing: Mighty Bandit brush chipper with motor enclosure cover for Independence Oaks from the low bidder, Universal Equipment, in the amount of $6,195. 50 wooden picnic tables and 500 replacement picnic table boards for Groveland Oaks and 10 wooden picnic tables for Independence Oaks to the low bidder, R. J. Thomas, in the amount of $10,591. 10 oblong fiberglass picnic tables for Groveland Oaks and 20 oblong fiberglass picnic tables for the Waterford Oaks Wave Pool from the low bidder, Leisure Time Fiberglass, in the amount of $8,000. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Vogt (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. G. Kuhn, supported by Mr. Law to award the purchase of four S15 pick-up trucks for the golf courses from GMC Truck Center in the amount of $34,532. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Vogt (8) NAYS: (0) Motion carried on a voice vote. SEMBA LAUNCH PROPOSAL: The Southeast Michigan Balloon Association, the same organization that co-sponsors the Hot Air Balloon Festival at the Springfield Oaks YAC, has proposed a balloon launch program in the parks for the summer. 3 - 3 (Commission Meeting, February 20, 1991) The program would consist of an evening club launch from a designated park on the second Tuesday of each month from May through October, weather permitting. Staff felt this would be a good event to highlight as a 25th anniversary function, bringing special attention to the parks system. For this limited activity, staff requested free park entry for the balloonists and their crews, plus free entry to those visitors wishing to view the launches. Staff will contact Risk Management to ensure the Parks System is covered for liability for these launches. Moved by Mr. Law, supported by Mr. G. Kuhn to approve the Southeast Michigan Balloon Association's proposal for a club launch program on the second Tuesday of the month from May through October, weather per- mitting, and subject to approval by Oakland County Risk Management. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Vogt (8) NAYS: (0) Motion carried on a voice vote. ORION OAKS HUNTING: Several staff members attended the public hearing at Orion Township on February 13 in which the Department of Natural Resources Hunting Control Advisory Board lis- tened to the concerns of local residents about hunting at Orion Oaks. Suggestions that were made at the public hearing were reviewed by staff; these suggestions are expected to be recommended by the Advisory Board and will be presented at a later date to the Commission for consideration. Commissioner Olsen requested Orion Oaks be placed on the April retreat agenda for discussion. AnnrCnN nAKS CnNFERENCE CENTER: Chief of Design and Development Joe Figa reviewed the repairs necessary to the structure of the Addison Oaks Conference Center. Staff has budgeted $342,000 for the improvements. A $100,000 grant had been applied for last year, but was eliminated due to state budget cuts. Mr. Figa also reviewed the kitchen equipment replacement required to meet current codes; the Parks Commission will be responsible for the exterior work and Oak Management will be responsible for the interior. Also, due to banquet scheduling, construction restrictions may be required to work around functions; the Commission suggested negotiating with Oak Management for the added costs if these restrictions prove to be significant. 3 - 4 (Commission Meeting, February 20, 1991) EXECUTIVE SESSION: Moved by Mr. Lewis, supported by Mr. Olsen to adjourn the meeting to Executive Session. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Vogt, Fox, Korzon (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. The meeting adjourned to Executive Session at 10:50 a.m. During the Executive Session, Vice Chairman Fox was excused from the meeting; Secretary Lewis assumed the Chair. The meeting re -convened at 11:20 a.m. LYON TOWNSHIP PROPERTY: Moved by Mr. Law, supported by Mr. Vogt to approve $20,000 in dis- cretionary funds to be used to exercise the purchase option of the Lyon Township parcel, if required, to show the County's good faith inten- tions. AYES: Korzon, G. Kuhn, Law, Lewis, Olsen, Vogt (6) NAYS: (0) Motion carried on a voice vote. MANAGER'S REPORT: The Manager's Report is as filed in the agenda. The next meeting will be Wednesday, March 6, 1991, at 9 a.m. Moved by Mr. G. Kuhn, supported by Mr. Olsen to adjourn the meeting. The meeting adjourned at 11:25 a.m. 1 �ecky D. Lewis, Jr.V Secretary J Karen Smith Recording Secretary 3 - 5