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HomeMy WebLinkAboutMinutes - 1991.06.19 - 38903OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 19. 1991 The meeting was called to order at 9:18 a.m. by Chairman Wint in the commission room of the administration office. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Fred Korzon, George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Alice Tomboulian, Richard Vogt COMMISSION MEMBERS ABSENT: Secretary Pecky D. Lewis, Jr. ALSO PRESENT: Parks and Recreation Oakland Co. Planning Div. Oakland Co. Purchasing APPROVAL OF MINUTES: Ralph Richard, Manager Jon J. Kipke, Assistant Manager Joseph Figa, Chief of Design & Development Frank Trionfi, Chief, Admin. Services Daniel Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Sheila Cox, Accountant III Susan Wells, Chief of Recreation Gary Gould, Accountant I Desiree Marcks, Public Comm. Asst. Jordan Warren, Intern Margit Beutel, Arch. Engineer II Tom Jackson, Park Supervisor Dean Schantz, General Maintenance Mechanic Bennie Ellout III, Parks Maintenance Aide Steve Poniatowski, Summer Employee Larry Falardeau, Landscape Arch./Planner Russ Lewis, Architect/Planner Lloyd Hampton, Manager Moved by Mr. Olsen, supported by Mr. R. Kuhn to approve the minutes of the meeting of May 15, 1991, and of the commission/staff retreat of April 13 & 14, 1991, as written. AYES: Fox, Korzon, R. Kuhn, Olsen, Tomboulian, Wint (6) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mrs. Fox, supported by Mrs. Tomboulian to approve the payment of Vouchers 5-150 through 5-374 and 6-1 through 6-121, and the Inter- departmental Payment Register for the April charges paid in May. 3 - 1 (Commission Meeting, June 19, 1991) ROLL CALL VOTE: AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Wint (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. CAPITAL IMPROVEMENT PROJECTS BUDGET TRANSFER: Moved by Mr. G. Kuhn, supported by Mrs. Fox to approve the transfer of $811,255.17 from the 1990 Operating Budget to the 1991 Capital Im- provement Projects Budget, of which $311,255.17 will go to the Capital Improvements Projects Contingency and $500,000 will go to the Land Ac- quisition Project fund. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Wint (8) NAYS: (0) Motion carried on a voice vote. STATEMENT OF OPERATIONS, CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE, AND ACTIVITIES REPORT: Moved by Mr. G. Kuhn, supported by Mrs. Fox to accept the Statement of Operations as of April 30, 1991, the Capital Improvement Projects Budget Update as of April 30, 1991, and the Activities Report for April, 1991. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Wint (8) NAYS: (0) Motion carried on a voice vote. STAFF INTRODUCTIONS: Sheila Cox introduced Gary Gould, who transferred from Equalization to fill our new Accountant I position. Joe Figa introduced Jordan Warren, a student of Lawrence Institute of Technology who is working for Joe for the summer. SPRINGFIELD OAKS YAC MASTER PLAN: Larry Falardeau and Russ Lewis from the Oakland County Planning Division reviewed the master plan revisions as proposed by the Planning Division for the Springfield Oaks Youth Activities Center and adjacent site. The priority lists for the short-term improvements for both the building and site were reviewed; staff concurred that the top priority project to address is the circulation/paving/parking problem. The plan has already been submitted to the Planning and Building Committee for their review and concurrence; any funding for these improvements would be approved through them. 3 - 2 (Commission Meeting, June 19, 1991) Staff requested Commission concurrence of the plan revisions plus encouraging the Planning and Building Committee to approve funding for the road improvements and the front entrance area improvements. Commission discussed the amount of use the YAC receives vs. the cost and focus of the proposed improvements. Moved by Mrs. Fox, supported by Mr. R. Kuhn to concur that the Spring- field Oaks YAC needs to be upgraded and that the most pressing problem is the circulation/paving/parking project. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (9) NAYS: (0) Motion carried on a voice vote. Commission will hold its next meeting on July 10 at the YAC and tour the facility. A motion to approve the plan and encourage the Planning and Building Committee to appropriate funding for these projects will be considered at that time. Vice Chairman Fox temporarily assumed the Chair. CARPETING - WATERFORD OAKS WATERPARK: Moved by Mrs. Tomboulian, supported by Mr. Olsen to approve the expenditure of $4,869.50 to United Carpet, Inc., for the installation of carpeting at the Waterford Oaks Waterpark. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. GROUP CAMPING RENOVATION - GROVELAND OAKS: Moved by Mr. Vogt, supported by Mrs. Tomboulian to approve the expendi- ture of $14,518.56 to Madison Electric Company for the purchase of wire for the Group Camping Renovation Project at Groveland Oaks. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt (8) NAYS: (0) Motion carried on a voice vote. Chairman Wint re -assumed the Chair. BIDS: As per the information filed in the agenda, the following bids were approved: 3 - 3 (Commission Meeting, June 19, 1991) Moved by Mr. Vogt, supported by Mrs. Tomboulian to award the bid for the purchase of five handicap accessible porta-johns and two Poly John porta-johns for Addison Oaks, Independence Oaks and Orion Oaks to the low bidder, Great Lakes Sanitation, in the amount of $5,873. Units will be picked up by staff rather than be delivered. AYES: Fox, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. R. Kuhn, supported by Mr. Law to award the contract for the purchase and installation of play equipment at the Waterford Oaks Court Games Complex to Clayton Corporation in the amount of $8,957. AYES: Fox, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (8) NAYS: (0) Motion carried on a voice vote. Moved by Mrs. Tomboulian, supported by Mr. Vogt to award the contract for the addition and renovation of the Addison Oaks concession/restroom facility to the low bidder, James E. Johnson, in the amount of $159,160 for the base bid, plus a 10% contingency of $16,000, for a total budgeted amount of $175,160. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Law, Tomboulian, Vogt, Wint, Fox (7) NAYS: Olsen (1) A sufficient majority having voted therefor, the motion carried. 25TH ANNIVERSARY ACTIVITIES: Staff reviewed the activities planned for the Commission's 25th anniversary cele- bration, including the proposed radio promotion/vehicle pass giveaway. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Commissioner Law suggested staff and Commission consider addressing the resident and non-resident golf fee structure during the budget review this year, citing a difference of $5 for 9 holes at a course in Florida. OLD BUSINESS: ---Commissioner Vogt received a status report on the department's schedule for the new computer maintenance program from Computer Services. 3 - 4 (Commission Meeting, June 19, 1991) ---Commissioner G. Kuhn informed the Commission that the Oakland County Drain Commission is expecting the construction permit from the Department of Natural Resources for the Pebble Creek Drain Project by the end of the week, and that the project is scheduled to go out for bid on July 23. EXECUTIVE SESSION: Moved by Mrs. Fox, supported by Mr. R. Kuhn to adjourn to an Executive Session. AYES: Fox, G. Kuhn, R. Kuhn, Law, Olsen, Tomboulian, Vogt, Wint (8) NAYS: (0) Motion carried on a voice vote. Meeting adjourned to Executive Session at 11:46 a.m. The next Commission Meeting will be at 9 a.m. on Wednesday, July 10, at the Spring- field Oaks YAC. Mee 3'ng adjourned to a tour of Waterford Oaks at 12:05 a.m. PeckyLewis, Jr. `Secretary Karen Smith Recording Secretary 3 - 5